Project Management Report: Office Relocation Project Plan

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PROJECT MANAGEMENT
ASSIGNMENT 1
0

Table of Contents
Introduction................................................................................................................................1
Developing a Charter.................................................................................................................1
Charter Elements....................................................................................................................1
Project Prioritization Matrix..................................................................................................1
Scope Overview.....................................................................................................................1
Milestones Deliverables and Schedule...................................................................................1
Initial Risk Identification.......................................................................................................2
Resources Required................................................................................................................2
Initial Stakeholder Identification............................................................................................2
Team Operating Principle......................................................................................................3
Lesson Learned......................................................................................................................3
Commitment...........................................................................................................................3
Conclusion..................................................................................................................................4
References..................................................................................................................................4
List of Tables
Table 1: Project Charter Table...................................................................................................3
Table 2: Project Prioritization Matrix table...............................................................................4
Table 3: Table showing Milestones Deliverables and Schedule................................................5
Table 4: Initial Risk Identification table....................................................................................6
Table 5: Table showing Resources Required in project.............................................................6
Table 6: Initial Stakeholder Identification table.........................................................................7
Table 7: Principle for the team operating...................................................................................7
Table 8: Lesson learned table.....................................................................................................8
Table 9: Commitment table........................................................................................................8
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Introduction
This report is creating for the Insurance Company which is situated in the suburban wants to
shift the office to a new place in suburban just because the lease of company’s office has
been expired and the owner of that building refused to renew it. So, as a project manager, my
responsibility is to shift the office at a new place within 2 months of the time period and
under the budget $100,000. The project staff responsible for shifting the office is CIT
(Communications and information technology) Manager and Administration Manager.
In this report first I will display some common types of project charter elements along with
the project prioritization matrix. After that I will discuss about the scope overview, projects
milestone deliverables and schedules, identification of some initial risk in the project,
resources required for the shifting of the office from one place to another place, identification
of the initial stakeholders and principles of the team operating. And at last, I will also discuss
about the lessons which I have learned from my last project will going to contribute to the
current project.
2

Developing a Charter
There are many steps for developing a project charter and also there are many charter
elements. Some of the most common charter elements are as follows:
Project Charter
Table 1: Project Charter Table
PROJECT CHARTER
Project Title Shifting of Office to a
new place
Project
Manager
Branch Manager
Project Start Date Feb. 15,
2019
Project
End Date
March 10,
2019
Project
Sponsor
CEO
Business Need
Company’s office lease has expired and the owner not ready to renew it. So, it is important
to settle the office at the new place.
Project Scope Deliverables
Shifting of insurance office at a new place. Successfully shifting of Insurance office
at a new place of Suburban.
Risk and Issues Assumptions/Dependencies
1. Risk of damaging the computer system.
2. Loss of paperwork
3. Involvement of the multiple teams
1. Managers need to provide daily
updates on the projects.
Financials
Budgets need to complete the project is not more than $100,000.
Millstones Schedule
Milestones Target Completion date Actual Date
Packing up items Feb. 15, 2019
Removal and relocation Feb. 22, 2019
Complete setup at the new
office
March 10, 2019
Project Team Approval/Review Committee
Project Manager Branch Manager Sponsor CEO
3

Team Members  CIT
(Communications
and information
technology)
Manager
 Administration
Manager
(Reference: Kloppenborg, Anantatmula & Wells 2018, p. 65)
Project Prioritization Matrix
Table 2: Project Prioritization Matrix table
Project Criteria
Potential
Monetar
y
Gain
Success
Probability
Social
Opinion
Total
Weight: 10 5 3
Office Shifting Project
7
70
10
50
5
15 135
(70 + 50 +
15)(10 * 7 = 70) (5 * 10 = 50) (3 * 5 = 15)
(Reference: Kloppenborg, Anantatmula & Wells 2018, pp. 42-49)
Scope Overview
The scope of this project is to shift the office which is currently in the suburban to a new
place in suburban just because the lease of company’s office has been expired and the owner
of that building refused to renew it. So, as a project manager, my responsibility is to shift the
office at a new place within 2 months of the time period and under the budget $100,000. We
have to work in that manner so that it will not disturb the customers and the staff and is a
short time as possible. The project staff responsible for shifting the office is CIT
(Communications and information technology) Manager and Administration Manager.
4

Milestones Deliverables and Schedule
Table 3: Table showing Milestones Deliverables and Schedule
Milestone Completion
Date
Acceptanc
e Criteria
Stakeholder
Judge
Charter signed off
Needs assessments Feb. 15, 2019 List of the needed
features
Branch Manager,
CIT
(Communications
and information
technology)
Manager and
Administration
Manager.
Packing of Computers items Feb. 17, 2019 Selected computers
items packed
Branch Manager
Hardware Packing Feb. 19, 2019 Selected hardware
items packed
CIT
(Communications
and information
technology)
Manager and
Administration
Manager.
Papers and insurance record packing Feb. 20, 2019 All Papers and
insurance record
packed
Branch Manager
Electronics and centralized records
shifting
Feb. 20, 2019 Electronics and
centralized records
properly shifted
CEO
Removal and relocation Feb. 22, 2019 Properly removal
and relocation of the
office items at a new
place.
Branch Manager,
CIT
(Communications
and information
technology)
Manager and
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Administration
Manager.
Complete setup at the new office March 10, 2019 Properly removal
and relocation of the
office items at the
new place.
Branch Manager
Project completion March 10, 2019
(Reference: Kloppenborg, Anantatmula & Wells 2018, pp. 65-66)
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Initial Risk Identification
Table 4: Initial Risk Identification table
Project (Potential) Risks Contingency Plans
Cost Risk By preparing a proper estimation of the cost
accuracy and the proper scope creep will reduce
the cost risk.
Schedule Risk For reducing the changes of the schedule risk it is
important to pre-schedule each and every task so
that the cost and the time can be managed.
Conflicts between the executive stakeholders lead
to disrupts project
The chances of conflicts between the executive
stakeholders which leads to disrupt project can be
reduced by having a proper communication
between the stakeholders.
Communication Overhead For reducing the chances of the engaging the
project staff on the project issues it is essential to
have a good bonding between the project's staff
which leads to successful completion of the project
(Mar, 2019).
(Reference: Kloppenborg, Anantatmula & Wells 2018, pp. 67-68)
Resources Required
Table 5: Table showing Resources Required in project
Funding: Budgets need to complete the project is not more than $100,000.
People: CEO as a sponsor, Branch Manager as Project manager, CIT
(Communications and information technology) Manager and
Administration Manager.
Equipment: Loading docks, Reserve elevators, computer cabling etc.
Other: -
(Reference: Kloppenborg, Anantatmula & Wells 2018, pp. 69)
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Initial Stakeholder Identification
Table 6: Initial Stakeholder Identification table
Stakeholder Project Responsibility Priority
Project Manager Responsible for shifting the
office from one location to
another within the time
limit and also for managing
the budget.
High
CIT
(Communications
and information
technology)
Manager
CIT manager will be
responsible for the removal
and relocation of
communication-related
items like computers and
other stuff.
Medium
Administration
Manager
Administration manager
will also be responsible for
the removal and relocation
of communication-related
items like computers and
other stuff.
Medium
Office Staff Removal and relocation of
office items at the new
place.
Low
(Reference: Kloppenborg, Anantatmula & Wells 2018, pp. 69)
Team Operating Principle
Table 7: Principle for a team operating
# Team operating principle
1. The team should be honest and open with one another’s.
2. The team should respect and listen to each other’s opinions and ideas.
3. The team members should honor their commitments.
4. The team should treat each and other team members with respect and dignity.
5. The team should hold confidences (Dangreer, 2013).
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(Reference: Kloppenborg, Anantatmula & Wells 2018, pp. 69-70
Lesson Learned
Table 8: Lesson learned table
# Lesson
1 The efficiency and clarity of the projects roles and responsibility
2 The process of risk management and the impact of the risk treatments.
3 Attempts at the compressions of the scheduled like the fast-tracking and how it will actually
work out (Spacey, 2019).
4 Planning of any project is very essentials for the successful completion of any project which I
learned from the previous project.
(Reference: Kloppenborg, Anantatmula & Wells 2018, p. 70)
Commitment
Table 9: Commitment table
Sponsor Department / Organization Signature
CEO N/A
Project Manager Department / Organization Signature
Branch Manager N/A
Core Team Members Department/ Organization Signature
CIT (Communications and
information technology) Manager
N/A
Administration Manager N/A
(Reference: Kloppenborg, Anantatmula & Wells 2018, p. 70)
9

Conclusion
This report is created for the Insurance Company which is situated in the suburban wants to
shift the office to a new place in suburban just because the lease of company’s office has
been expired and the owner of that building refused to renew it. So, as a project manager, my
responsibility is to shift the office at a new place within two months of the time period and
under the budget. In this report, I have successfully displayed some of the common types of
project charter elements along with the project prioritization matrix. After that I have
discussed about the scope overview, projects milestone deliverables and schedules,
identification of some initial risk in the project, resources required for the shifting of the
office from one place to another place, identification of the initial stakeholders and principles
of the team operating. And at last, I have successfully discussed about the lessons which I
have learned from my last project will going to contribute to the current project. Overall by
doing this assignment, my knowledge about project management has increased.
10

References
 Dangreer.com. (2013). 8 Great Team Operating Principles – Dan Greer. [online]
Available at: http://www.dangreer.com/2013/10/02/team-operating-principles/
[Accessed 17 Mar. 2019].
 Instant Offices Blog. (2016). The Step-by-Step Office Moving Checklist. [online]
Available at: https://www.instantoffices.com/blog/business-growth/step-step-office-
moving-checklist/ [Accessed 17 Mar. 2019].
 Kloppenborg, Timothy J., Anantatmula, Vittal S., Wells, Kathryn N. & Kloppenborg,
Timothy J. 2018, Contemporary project management : organize, lead, plan,
performFourth edition., Cengage Learning, Boston, MA.
 Mar, A. (2019). 130 Project Risks (List). [online] Simplicable. Available at:
https://management.simplicable.com/management/new/130-project-risks [Accessed
17 Mar. 2019].
 Project-Management.com. (2018). Types of Risk in Project Management. [online]
Available at: https://project-management.com/types-of-risk-in-project-management/
[Accessed 17 Mar. 2019].
 Spacey, J. (2019). 31 Types of Lessons Learned. [online] Simplicable. Available at:
https://simplicable.com/new/lessons-learned [Accessed 17 Mar. 2019].
 Wale, S. and Wale, S. (2017). Project Charter Template PPT Download. [online]
Project Management Templates. Available at:
https://www.techno-pm.com/2017/05/project-charter-template-ppt.html [Accessed 17
Mar. 2019].
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