Project Management Assignment: Concepts and Pandemic Centre Case Study

This project management assignment begins with an introduction to project management, emphasizing proactive strategies over reactive problem-solving. The assessment comprises two tasks: the first focuses on fundamental project concepts like characteristics of a project, stakeholder analysis, the purpose of a Project Initiation Document (PID), feasibility studies, project knowledge areas, project manager attributes, and the benefits of network diagrams. The second task presents a case study centered on a Pandemic Centre in London's Docklands, detailing the project's life cycle (initiation, planning, objectives, timescale, execution, control, and closure), stakeholder roles, and specific IT service provisions. The report covers project scope, budget, quality assurance, and procurement management, as well as the project manager's role and the importance of proper project closure. The assignment aims to provide a comprehensive understanding of project management principles and their practical application through a real-world case study.

Project Management

Contents
Introduction...............................................................................................................................................3
TASK 1.......................................................................................................................................................3
TASK 2.......................................................................................................................................................7
Conclusion................................................................................................................................................16
References................................................................................................................................................17

INTRODUCTION
Project management is constructive approach that aims to enable the appropriate
individuals accomplish the right activities in appropriate way. without a defined strategy to
the project management, often teams prefer to function reactively – solving problems when they
occur instead of proactively preparing for identified risks and defining project priorities and
criteria from beginning (Nachbagauer and Schirl-Boeck, 2019). This study-
assessment consists of two specific projects, in which first of is centered on relevant project
concepts while the other one is premised on case study of Pandemic Centre to cover different
aspects of project management. This study-report contains overview of entire project,
vital stakeholders, process of PID, framework of project management, role of managers and a
comprehensive network diagram. Furthermore, the processes attributable to this concept
also demonstrated by the systems, the resources required and the corresponding budgeting.
TASK 1
1. Illustrate key characteristics of a project
There are various attributes that are being possessed by project and some of them are
specified beneath:
 Project has the beginning and the completion of life cycle trait. The entity of project
shift as it goes via this period, starting from design stage, going up to the height during
execution, and then going down to zero until project is finished and distributed.
 The project has a fixed goal to be completed within a span of time, expense and
technological efficiency.
 Project is designed, directed and operated by the designated project group set up within
owner's company to accomplish the goals as per the requirements.
 A project, in fact, an outcome in reaction to the local economies and financial resources
of the setting. This induces responds to the ability to manufacture those appliances.
 Project is activity requiring future operations for the execution of project within scope of
the projections which, as such, requires a complicated budgeting process with a goal.

execution of project requires managing the task / oversight of project team / management team
(Prantl, 2020).
 The scheme includes tasks to be conducted in the future. As such, there is specific
inherent threat and, in practice, the execution process will entail some improvements
to design, due to the constraints and competitiveness of owner of project.
1b. Who is stakeholder and specify the purpose of stakeholder analysis
Stakeholders are person, association or group/team that may be influenced, impacted or
considered to be hindered by decision, operation or outcomes of project. Stakeholders
are actively interested in a project or have concerns that could be influenced by the results of a
project. This typically involves affiliates of project squad: project managers, key sponsors, staff,
clients. The intention of stakeholder review as laid down below:
 Stakeholder recognition is a continual process over life cycle of the initiative.
Recognizing them, recognizing their degree of influence on project and addressing their
requirements, desires and aspirations are important to progress of project.
 Much as stakeholders may have a favorable or detrimental effect on the goals
of project, project can be viewed by stakeholders as getting favorable or detrimental
outputs.
 Among the most critical duties of project manager is control stakeholder preferences, that
can be difficult since stakeholders may have very complex or contradictory goals.
Stakeholders in project are vital contributors to the progress of project, which ensures that
they are active advocates who help define project. This will contribute to recognition and
cooperation from various categories of customers, making it possible for them to provide their
facilities.
2. What is the purpose of PID and illustrate 3 items found in this
PID is widely recognized to be a valuable function of project management that works as
the guideline for venture project. This provides package details linked to the begin and outcome
of the projects. Via the aid of project initiation guide, the project planner can carrying out

procedures in an appropriate way and, if any improvements are required, they could be quickly
carried out. Major three dimensions of the PID are as follows:
 Project's scope statement: This enables individuals to gain effective comprehension of the
project overview.
 Budgets: These intends for financial preparation/planning of a project as well as includes
both costs and revenues divisions of the organization.
 Methods of quality assurance management: Which is used to oversee the efficiency
of project and involves assessment, tracking and supervisory of the project..
3. Illustrate the purpose of feasibility and specify its significance in context of decision making
The feasibility review relates to the process in which the efficacy of the proposal would
be investigated with regard to determining the financial, technological and regulatory
rationalisation of the project. This could be checked in the sense of five aspects: fiscal,
technological, arranging, lawful and functional. In sense of decision-making, this can allow
people to ensure that they are worthwhile participating in project or otherwise. It will also allow
us to see that the aims that have been established are accomplished or otherwise (Wu, 2019).
4. Specify 9 knowledge areas related with project management and briefly specify significance
of two
knowledge dimensions for project management procedure are: a Project scope
Management, an Integration Management, HRM, Timing-Management, Costs/expenses
Management, Risks Management, Communications Management, Procurement Management
and Quality-Management. Major 2 among these have been listed below:
• Project's overall Quality Management: These allows companies to satisfy the needs of their
clients/users in an acceptable setting. In the event that final/end result has any shortcomings,
clients would not be pleased, which ensures that continuous recommendations should be
acquired.
• Procurement Management: This relates to the acquiring and procurements of materials and
products/relevant items for the implementation of the project in effective way.
5. Illustrate 5 attributes of project manager and importance of closing project appropriately

The five key qualities/skills of a project manager/executive are namely: shared and
effective visions, compelling conversationalist, dignity, flexibility and capability to
effectively allocate tasks. These all makes project managers distinct from other team members
and meets the specifications and goals of a specific project. It is relevant to finish a project
in effective way, as this tends to prevent detrimental and unpleasant situations. This tends to
lead confidence that all preparations required is accomplished and no further modifications are
necessary (Marnewick and Marnewick, 2019).
6. What are the benefits of network diagram. Illustrate two and specify the network diagram
along with critical path.
The privileges that can be extracted from project network diagram are namely: planning,
collaboration and tracking, explaining process, figuring possibilities, project development, etc.
There are two major benefits out of them discussed here:
• Help in providing reasonable basis for time estimation: it reveals the directions in which tasks
are related from the outset to the ending of project as well as aid in time-managing.
• Demonstrates linkages of operation: it enables to recognise which operation required to be
performed out in the sense of predecessor, counterparts, etc.
Critical path: (six + seven +four) weeks

= Seventeen weeks
TASK 2
Overview of project- The entire project focused on Pandemic Center that intends to be
established in Docklands region of London. As aspect of the building specifications, Docklands
Communications has been awarded contract to build, test as well as commission
IT communications facilities for Pandemic Centre. Unique facets of the duty
involve provisioning of IT services for promotion and reservation, television and telephone
systems for convention and operation centers, CCTV and sufficient IT services in rooms
and pandemic centre. Docklands Communications has long tradition of delivering IT services
to hospitality industry. Even so, their practice was primarily at lower end of this sector and
it is first time they are being hired to operate on higher-end construction project. Top
management is especially anxious that the execution of this project is success, because they
expect that this segment of the industry will be a major point of revenue growth for group ahead
(Bathallath, Smedberg and Kjellin, 2016).
Project life cycle: Entire life cycle of project usually consisting of 5 phases, each of which
represents a core purpose in executing project in a timely manner and with sufficient
fiscal resources. In the light of aforementioned project, following five steps/phases of project are
described in the following order:
Initiation- This is 1st step under which project has to be formulated so that subsequent tasks
could be carrying out. Project planner defines the main priorities and priorities
of project, techniques, uncertainties, etc. expected, as well as the structure and complexity
of project. In aforementioned project, the constructing new pandemic center/area in Docklands
would persist. The project concerned with development of simple IT communications facilities
in pandemic area. Furthermore, this predominant stage/step of project management needs to be
performed by project manager/planner in order to pinpoint the varieties of inputs accessible, the
anticipated time interval, the costs needed and far more. Along with the project
manager/leader, project charter should compose of a summary of whole project. Such charter
will be analyzed by the stakeholders and, if they are completely pleased with it and they will
consider signing it. This certification will verify the beginning of such project.

In addition to such basic concerns, the wants for stakeholders too is recognized during
that stage. It's because partners are still so important to the progress of project. Such as under this
project, main stakeholders here in given case is visitors/guests, the founder of
center, developers etc. Subsequently, at this step, project managers have to produce an extensive
documentation that will provide information concerning how project will be executed within a
prescribed timeline and expense.
Planning- Planning is vital element of the progress of some sort of undertaking. At this point, a
comprehensive schedule is drawn up for each mission and semi-task, which includes information
on the approximate timeline, the way to accomplish the tasks. The planning of the project makes
it possible for project executives to delegate tasks to the team representatives of the project. The
planning stage is where the project proposals are registered, the objectives and specifications of
the project are identified and the timetable of the project is developed. It includes designing a
series of efforts to help direct the team via the project's execution and completion stages. In
helping to direct partners, supporters, teams, and the project leader through other project
processes, project planning plays an integral role. To define desired targets, minimize costs,
prevent missed deadlines, and eventually achieve the approved good, service or outcome,
preparation is required. For reference, in project alluded to this, project manager should prepare
to undertake all activities for project processes. It is vital for project leader to decide the duties
and obligations for every squad member such that they too can work on the overarching purpose
of project. Such as duty of workers, this is to perform all the duties in best possible quality and
from this end; their duty is to concentrate on the execution of all operations with maximum
productivity and competence. In additament, the function of the contractor for such project is to
keeping a constant focus on the efficiency of the equipment/tools. Herein, it is relevant to note
that plans will be made in compliance with the projected time span of Seventeen months (Wen
and Qiang, 2019).
Objectives- The goals of respective project should be straightforward and consistent such that
every team member could garner attention to the progression of project. Such as the
aforementioned project , the main aims are described below:
1. Setting up quality-standard facilities with each pandemic zone.

2. Deploying Surveillance cameras at centralized place where client can track all
operational activities.
3. delivering latest and innovative technology platforms for advertisement and reservation.
4. Ensure that IT facilities are primarily deployed in places where they are required. There’s
got to be mobile in the pandemic room.
Timescale/Timeline: This is yet another stage under life cycle in project's lifespan, which refers
to the execution of project within a particular time frame. All projects have a length of period
that relies on the type and scale of the project. because if the project is longer than projected
duration, it would also be greater and also if the project is less than it would be finished within a
short time period. As in the situation of the above-mentioned Pandemic Centre project, the
approximate period to completion the venture is around 17-months cycle, that is specific limit.
Project manager could not pause this portion of period.
Budget- It is regarded as the budget plan under which the approximate costs/expenses of each
function or mission is implied. For the sustainability of project, it is important that project
manager finishes the project underneath the projected budget. Actual costs of project must not be
greater than that of the fiscal schedule. The cost of each operation is defined under the budget.
For the above listed project, budget is framed below which comprises of the following
information:

Particulars Amount (In £)
Cost of research for communication and
IT tools 10000
Purchasing cost:
1400000
TV (2*5000) 100000
Telephone (5*1000) 50000
CCTV Cameras (8*10000) 800000
IT software cost (3*5000) 150000
Computer (5*6000) 300000
Installing cost 10000
Labor charges 50000
Transportation cost 30000
Total cost of project 1500000

The aforementioned table indicates that the estimated costs of project is approximately
£1,500,000.00 pounds and that it is necessary for project managers to maintain the cost of the
project around such amount. A further aspect that project planner has to remember is that greater
costly operation is cost of procurement. Therefore, project manager must concentrate on such
factor as to whether the costs of project ought to be within reach as set out in financial plan
referred as above (Focacci, 2017).
Approaches- Approaches are also key aspects of a successful project. This is since if a project
strategy is decided before beginning project, this would be simpler for project manager/leader to
finish the project effectively. Like in case mentioned above in the corporation's project, it is
important for them all to focus on a specific strategy, which would be to maintain costs of buying
equipment/machines as lower as practicable. That's because nearly 92% of the expenses would
be offset by the procurement of the equipment required. Therefore, the planner should rely on a
plan that minimizes the expense of the project.
Key staff- The performance of project processes relies on the skills and competence of the staff
involved. That's because, when workers are well trained and qualified, it would be smoother
for project manager/leader to delegate assignments quickly. The recruiting of workers should be
dependent on the form of project tasks as well as its goals. In above mentioned project of
deploying IT devices in pandemic center, workers ought to be quite professional and must also
experience of the construction of the appliances. That is that if workers are less experienced then
the implementation of various equipment can take too long time. The workers should also be
eligible for the above-mentioned project (Van Offenbeek, and Vos, 2016).
Execution- all through such process, project manager enabled to incorporate a higher strength
project schedule. Project managers have many duties and their entire workforce has to be
managed; the job is coordinated and ensuring that the objective is accomplished by the deadlines
and in compliance with the initial schedule. Project Manager of the aforementioned project must
inform each team members to achieve particular goals and priorities in terms of their position
and duty. The main activity of this project is the construction of Surveillance cameras as well as
other facilities. It can be achieved by a contractor who has experience of integrating these
elements. This installation specialist may be submitted to the provider or the project manager
needs to recruit some external contractor. In addition to this, the key element of project like

cameras, telephone etc. will be installed under guidance of managers. These equipments will be
installed by help of technician who will be expert in installing. As well as after installing, it is
important for managers to review about installed equipments are working or not. In fact, the
contractor would still need to be responsible for controlling the control of all machinery that is
mounted. After presenting sufficient input to team manager, project manager will periodically
address them to review final progress. Other than that, proper contact is also really necessary, for
it allows workers to discuss their concerns and developments in project.
Work breakdown structure- This can be described as a sort of structure or graph that is
formulated in attempt to breaking down the objectives of project in smaller operations such that
performance can be monitored. With the aid of this sort of arrangement, it is smoother for
administrators to monitor the success of each operation, as well as in the sense of these various
activities, when small activities are allocated to individual workers according to their needs. It is
commonly used for those types of initiatives that are greater in scale (van Dokkum and
Ravesteijn, 2016). As in the above task, there is a need for thorough work to break down the
framework which can minimize ambiguity in effective way. In regards to above project, each
team member will be assigned a task in accordance of own ability and time period. Such as
finance manager will be allocated a task to manage over all financial resources in an effective
manner. While operational manager will be accountable for managing daily tasks and for
optimum utilization of resources.
In the background of the above-mentioned business initiative, the following project break-down
layout is framed:
Activity Start date End date
Research for best IT and communication
gadgets
16/1/2020 18/1/2020
Purchasing of new IT and communication
gadgets
19/1/2020 20/1/2020
Transportation 21/1/2020 31/1/2020
Determining location for each gadget 1/2/2020 28/2/2020
Installation 29/2/2020 4/3/2020

Monitoring after installation 5/3/2020 18/3/2020
Monitoring and Controlling- During the execution of project, it is important that project manager
reflects on the aspects in which different types of tasks and procedures can be managed. In lack
of adequate supervision over the various processes, it can become impossible for project
management to conclude project on a prescribed period and expense basis. In attempt to maintain
successful leverage over different facets of project, risks mitigation is one of key considerations
that allow managers to understand about potential considerations that could damage goals of

project (Bascoul, 2017). In regards to above project of Pandemic Centre, the resources can be
monitored by help of a proper check list in which managers can assure that which numbers of
equipments are installed and how much work is pending. In addition to this, daily progress report
can also be useful for monitoring of project.
Risks: these can be characterized as future losses that may be financial/fiscal or non -
financial/fiscal. As far as the project is concerned, that could be interpreted as certain reasons
which can contribute to a breakdown of the project. This deficiency may be of some shape, such
as lag of conclusion of the project, increased costs of completing of the project, inability to
achieve the project target, and much more. This is the duty of the project planner to concentrate
on certain causes that may contribute to failure of the project. Such issues are distinct and can
occur for some intent, like lack of successful skills of workers, participation of stakeholders,
adverse market conditions etc.
Risk register concerning a project is too important to prevent threats and potential impacts. The
risk register is a repository which is used as risk management framework that meets legislative
specifications and acts as a history of all identified hazards that include comprehensive
information on and risks, like risk motive, advice and mitigation measures. This could be used
either as scatter graph or as chart. in certain terms, Risk register is measure for monitoring
threats and regulating risk behavior. A Risk Register is critical for successful risk handling. In
support of the above specified pandemic center project, comprehensive relevant risk register
shall be drawn up in the following way:
Risk plan:
Risk Category of
the risk
Likelihood
of
occurrence
of the risk
(Out of 5; 5
being high
likely
occurrence)
Impact
of the
risk (Out
of 5; 5
being
high
impact)
Causes Mitigation strategies

Accidents
on site
Human
resource-
concerned
1 4 This form of
risk may
emerge as a
result of a
management's
incompetence
in controlling
multiple
activities
(Hass, 2017).
That risk may be
remedied by
supplying health care
to workers working
with the work team.
Delay in
project
completion
Operation
based
4 5 The
explanation
behind this
danger is the
untrained
personnel that
is supposed to
provision of
IT system
infrastructure.
That risk could be
managed when
project manager
recruits team
personnel in
conjunction with the
needs of such project.
Concerns in
automation
Technical 4 3 The
explanation
for this
possibility
may be
inefficient and
less
knowledgeable
personnel.
This threat could be
managed by
recruiting workers
with adequate
experience of modern
and emerging
technologies.
Layoffs Operational 1 4 This risk could
emerge in the
It can be minimized
by receiving approval

above-
mentioned
project owing
to the
uncertain
political
situation in the
UK.
from the authorities
to launch project.
Higher cost Financial 4 5 Enhanced
costs of
machines,
Security
cameras in
marketplace
could be the
reason for this
possibility.
Such risk may be
managed by buying
equipment/machinery
at time point where
demand level is
smaller in market.
Communication plan: A communication strategy is a policy-driven method to the delivery of
access to shareholders. The proposal formally determines who, where the information should be
transmitted and what contact networks is used to communicate the information, must be given
relevant information. In regards to above project a detailed communication plan is prepared in
such manner:
Owner Audience Medium Frequency Objective
Finance
manager
Project manager,
team of finance
and owner of
project.
Presentation Once The objective of this
communication is to
make aware each team
member about fund
distribution of project
in different kinds of

activities.
Operation
manager
Project manager,
owner
Face to face
communication
Once in a
month
Main objective of this
communication to
make aware project
manager about how
project progress is
going.
Project
manager
Owner Face to face Daily This communication
will be established on
daily basis so that there
should not be any
misunderstanding
between owner and
managers.
Termination of project- This is very last phase under which the project is shuttered as the targets
and aims are accomplished. In the case of the above-mentioned project, such stage will be
lengthened if project performed under a specific time frame and expected cost. It assesses the
success of project if or not this is done in a prescribed timeframe and expense. In the event
that project is not finished on schedule or expense, it is the responsibility of project leader to seek
the cause for the failings of project. The success of each group participant and the consistency of
their output should also be measured at this level. The explanation behind this phase is the
recognition of constructive and detrimental factors after the conclusion of project. As long as the
described project is concerned, this could be inferred by approving the key agreement by project
leader and the developers. Such authorization demonstrates parties' agreement with the project
will be finished on schedule and projected costs. In addition, this is duty of the project
manager/leader to recycle/reuse all materials that are not included in project until project is
ended. As in the above initiative, the manager needs to returned items like Surveillance cameras,
tele-phones, etc. which is not needed (Edwards, Vaz Serra and Edwards, 2020). The project will
be terminated after achieving the goals of each stakeholders and this can be done by help of
taking feedback. In the context of above project, this can be closed by making proper review of

objectives and goals. Project manager needs to provide an overview of different tasks related to
installing IT equipments in the Pandemic Centre. After ensuring all stakeholders, manager can
terminate the project.
CONCLUSION
It can be inferred from study that whole project management process is a central feature
that allows administrators to ensuring that the project is finished on schedule as per the
appropriate criteria. In order to achieve so, project managers need to have various qualities that
can render it efficient to carry out their duties in an acceptable way. PID incorporates all the
specifics of project that allows them to carry out project within the timeline needed and to
ensuring that this is prepared to fulfil the demands of the enterprise in an acceptable style. Life
cycle phases of project help in the completion of the project as per the required measures and this
contributes to a profitable project that can further help to achieve higher viability.

REFERENCES
Books & Journals
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