Project Management Report: Analysis of QAHE Refurbishment Project

This project management report focuses on the refurbishment project of QA Higher Education (QAHE), detailing various aspects crucial for successful project execution. The report begins with a Project Initiation Document (PID), outlining the project's objectives, budget, timeline, and potential risks. It then presents a stakeholder analysis, identifying key stakeholders and their interests, followed by a comprehensive risk register that categorizes and assesses potential risks such as cost, schedule, and technological risks. A Gantt chart is included to visualize the project schedule, along with a discussion of its core elements and critical path. The report emphasizes the significance of quality risk management plans and the relevance of the PRINCE2 methodology for managing the project. The document provides valuable insights into project planning, risk mitigation, and the practical application of project management methodologies. The report concludes by summarizing the key findings and recommendations for the successful completion of the QAHE refurbishment project.

Project
Management

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Project Initiation Document (PID)..............................................................................................3
TASK 2............................................................................................................................................6
Risk register................................................................................................................................6
TASK 3............................................................................................................................................8
Gnatt chart along with core elements and critical path...............................................................8
TASK 4..........................................................................................................................................12
Significance of quality risk management plans........................................................................12
Relevance of PRINCE 2 as a methodology for project.............................................................12
CONCLUSION .............................................................................................................................13
REFERENCES..............................................................................................................................14

INTRODUCTION
Project management refers to the method of organising, managing and controlling all the
activities or task related to the project. This includes application of techniques, tools, skills and
knowledge to project related activities for meeting up its set objectives. Project report is about
QA Higher Education(QAHE) which work in partnership with colleges and universities in UK
for recruiting, marketing and delivering the range of programmes from foundation level to post
graduate degrees (Alias, 2014). This report contains Project Initiation document along with
Shareholder analysis, risk register, Gnatt chart along with core elements and critical path which
support in execution of project. In addition to this it also includes the significance of risk
management plan in project and effectiveness of PRINCE2 methodology in project.
TASK 1
Project Initiation Document (PID)
Before starting a project it is very essential for a project manager to document all the
activities in an effective manner. This can be done using Project Initiation Document (PID)
which form up the foundation of project which act as a reference point for clients as well as

project team (Burke and Barron, 2014). It includes information about objective, estimated
budget, timescale, risk involved and approaches used under project. Following is the table of
Project Initiation Document:
Title of project
Estimated budget QAHE required around 200000£ for purchasing computer, laptop
with latest processor. In addition to this QAHE need 100000£ for the
improvement of infrastructure of campus.
Start date 30/05/19
Finish date 30/11/19
Project sponsor
Project manager
Main objective  To renovate classrooms and computer labs
 Refurbish the campus for developing an environment of
learning
 To ensure that classroom must fit for teaching in 21st century
with required equipments.
Overall suggested
approach
PRINCE 2 approach used in this project.
Major risks involved in
project
Cost risk, schedule risk, Performance risk, strategic risk,
technological risk, operational risk, risk associated with external
hazards, legal risk, resource risk and scope risk.
Stakeholder analysis:- This provide an detail information about the stakeholders that are
involved in current project, reason behind their interest and things that a project manager
perform for managing the interest of their stakeholders (Eskerod and Jepsen, 2016).
Stakeholder Reason behind their interest in
project
Things to be done for look out the
stakeholders
Investors(Int
ernal and
Internal Stakeholder:- It includes
members of university like
The project manager must ensure about the
expectation of internal stakeholders

external) director, owner, trustees etc. who
invest in refurbishment project with
an aim to develop campus that
provide a positive learning
environment.
External Stakeholder:- It includes
government, educational agencies
etc. who are willing to invest in
refurbishment project of QAHE.
Their aim behind investment is to
promote an advanced educational
and learning facilities to students in
order to prepare them for a
successful career ahead.
regarding the development of proper
infrastructure of campus must be fulfilled
effectively throughout the project. In
addition to this it is also essential for project
manager to perform its operations ethically
so that the goal of government toward
promoting education must be accomplished.
Suppliers It includes the dealers that provide
infrastructure material related to
furniture, computers, laptops etc.
These suppliers are interested in
this refurbishment project as they
get an order of providing large
number of stuff which provide
higher benefit to them.
In order to make all the stuff related to
refurbishment available without any delays
it is very essential for project manager to
look after the suppliers. This can be done by
providing them fund in advance so that they
can arrange the required material. In
addition to this list of required material
should be delivered to suppliers in advance
for ensuring timely delivery.
Teachers The lecturers and other staff
members are interested in this
project as they get more technical
instruments that support them in
performing their operations
effectively. As they can explain the
course work to students much more
The project manager is not only responsible
for the accomplishment of project rather it is
also required to ensure that the objective
behind the project can be accomplished. So,
the project manager must communicate with
teachers and provide them proper guidance
regarding the procedure of using new

easily using projector or related
technical gadgets.
technical instrument for performing their
operations.
Interior
designer
As this is a big project which
provide an opportunity to interior
designer for earning high capital
over their project.
For accomplishing the project effectively
and in planned manner, project manager
must ensure that the proper fund as well as
tools are available to designers so that they
can perform operations properly. Apart from
this a proper plan must be prepare in order to
provide a detail information regarding the
changed or advancements that are required
by QAHE in their campus. So that designers
will not get difficulty in performing their
work as they known the direction of their
operations.
Technical
staff
These are the individuals who are
responsible of arranging and setting
the computer systems in lab and
other areas of campus. The main
reason behind the interest of
technical staff in refurbishment
project is that they get a chance to
be a part of such as big project.
This provide them a chance to earn
more money and since the project
is of university so they get a chance
to again earn money if there is any
issue arises in computers.
Technical staff plays an essential role in
refurbishment project as they are responsible
for properly setting up the computer and
other technical system in campus. So it is
essential to maintain their interest for which
project manager can discuss their future plan
with these technical staffs. They can also
provide advance payment to technical staff
so that they remain interested and dedicated
toward their project tasks.

TASK 2
Risk register
Each business project involves certain types of risk that may leads to failure of project,
therefore it is very essential for a manager to analyse the risk involve in project. This
information is used to manage the risk that support in getting the chance of achieving better
result (Heldman, 2018). So for this a document is prepared known as risk register which is
prepared by project manager for presenting the detail about the risk that are involve in current
project. By preparing the Risk register, QAHR will be able to determine the risk involve in its
refurbishment project so that they can formulate an strategic plan in order to deal with such risks.
This refurbishment project include following risks:
Type of risk Impact
Cost risk It is defined as the risk that may result in escalation of project cost
because of poor estimating accuracy or damage that may occur during
project execution. In order to mitigate from such risk owner must ensure
that the tools or material used for refurbishment must be of high quality
and doesn't lead to damage (Heldman, 2018). Apart from this owner
must also keep some cash reserve so that it can be used to pay off
expenses which may increased during execution of project.
Schedule risk It refers to the risk associate with activities that they will take longer
time then expected which may increase the cost of project. In order to
mitigate from such schedule risk the project manager must require to
inspect the activities and compare them with planned schedule for
determining the early signs of risk.
Performance risk It refers to the risk related to the failure of project in producing the result
which are set during project specification. So in order to mitigate from
such risk the project manager must ensure that the activities are
performed in planned direction toward the accomplishment of objective.
Strategic risk It refers to the risk that are generated from errors in strategy for instance
selection of wrong computers (Kaiser, El Arbi and Ahlemann, 2015). In

order to avoid such risk the project manager must ensure that the
computer systems must be arranged with advanced features for fulfilling
the objective of QAHE.
Technological risk It refers to the risk related to technological failure or some technical
issues that may be faced by teachers which teaching students. So in order
to avoid such risk the owner can provide training to its staff member for
providing knowledge regarding the method of operating such technical
instruments. Apart from this owner can place some technical staff who
are expert in solving such technical issues.
Operational risk This risk arises from the poor implementation and problems that may
arises during execution of process such as manufacturing, storing,
transporting etc. In order to avoid such risk the project manager can use
such transport vehicle which doesn't lead to breakage of furniture and
computer.
Risk associated with
external hazards
It refers to the risk associated with uncertainty which includes natural
disasters like flood, earthquakes, terrorism, storms etc. These issues are
harder to mitigate but the project manager must use such stuff in
infrastructure that make less harm in situation of earthquake.
Legal risk It refers to the risk that are associated with laws and regulatory
obligations which may include contract risk or litigation bought against
institutions (Lientz and Rea, 2016). So for avoiding legal issues owner
must ensure that each activities and action must be taken after getting
approval from government.
Resource risk It refers to the improper use of resources that include more wastage and
in turn may cause extra cost in project. For mitigating such risk project
manager is required to formulate a proper resource allocation plan so that
the resources are assigned as per the requirement of particular task this
will ensure proper utilisation of resources.
Governmental risk It refers to the risk associated with the management of various project

related activities under the legislation of government. In order to avoid
such risk the owner of QAHE must ensure that each standard and
policies that are fixed by government regarding the education services
and framework must be involved in project.
TASK 3
Gnatt chart along with core elements and critical path
For conducting project successfully it is very essential for a project manager to schedule
the activities that are required to be performed for accomplishing the project objective (Lock,
2016). For this QAHE is required to develop a project plan which provide information regarding
the activities performed during project.
Project plan:- It refers to a written document which contains the information regarding
the time as well as activities that will be performed for completing the project. For executing the
refurbishment project of QAHE, Gnatt chart and critical path method is used by project manager.
This will support in scheduling the activities as per their priorities in project and it also support
manager to control the activities performed during execution of project. Gnatt chart:- It refers to a tool used for the management of project which graphically
illustrate the activities as per their schedule. By using this tool QAHE will be able to
plan, coordinate and track the specific tasks that are required to be perform in a project
(Marcelino-Sádaba and et. al., 2014). This further support in processing the project
activities effectively which ensure proper utilisation of all the resources.
 Critical path:- It refers to the project management tool which allow manager to arrange
the activities in a way so that they consume minimum time in execution of operation. By
using this method QAHE will be able to sequence its activities and managers will be able
to determine the shortest and longest for completion of project which saves time as well
as cost.