Project Management Report: Task Analysis, Planning and Execution

This report delves into the core principles of project management, offering a detailed analysis of various critical components. The report begins by defining key characteristics of a project and elaborates on the importance of a well-defined scope statement. It then proceeds to illustrate the use of a Gantt chart for project scheduling and identifying critical paths, alongside a discussion on different budgeting approaches. Furthermore, the report explores risk management strategies, including how risks arise and effective response mechanisms, and outlines methods to ensure project quality. Task 2 presents an executive summary focusing on a project manager's role in an acquisition, emphasizing responsibilities such as planning, organizing, and monitoring. The report also covers project scope management, work breakdown structures, budgeting, and the phases of project management, including initiation, planning, execution, monitoring, and closing. The report highlights the importance of effective project management for the successful acquisition of ABC PLC by DLF Ltd, focusing on quality maintenance in the food and drinks sector.

MANAGING
PROJECT

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1 ...........................................................................................................................................1
1.1 Define the various key characteristics of project. ................................................................1
2. Description on the scope statement for a project? Roles which does works as to frame work
breakdown structure....................................................................................................................2
3. Draw Gantt chart and identify the critical path with duration of project................................2
4. Description on the kinds of the approaches exist in terms to generating the budget..............3
5. Description on how risk in the project arise? Outline the responses to risk...........................3
5. Define the methods of quality in terms to introduce and ensures the project that is
completed successfully................................................................................................................4
CONCLUSION................................................................................................................................5
TASK 2 ...........................................................................................................................................5
2.0 Executive summary...............................................................................................................5
2.1 Introduction ..........................................................................................................................5
2.2 project scope management....................................................................................................5
2.3 Work break down structure- .................................................................................................6
2.4 project budget........................................................................................................................6
2.5 Gantt chart.............................................................................................................................6
2.6 characteristics of project managers.......................................................................................6
2.7 Project scope statement.........................................................................................................7
2.8 Phases of project management..............................................................................................7
2.8.1 Project initiation phase- .....................................................................................................7
2.8.2 The planning phase............................................................................................................7
2.8.3 project execution phase......................................................................................................8
2.8.4 Project monitoring and controlling....................................................................................9
2.9 closing...................................................................................................................................9
CONCLUSION................................................................................................................................9

INTRODUCTION
Project management is the term which derived as systematic working of planning,
organising, motivating and controlling the resources in terms to achieve the specific goals. The
main aim is to meet the well defined things to meet the unique goals and objectives. The main
aim of project management is to take initiatives steps in terms to planning, developing, executing
and controlling the whole schedule of project so that one particular aim can be achieved. In this
term it can be said that effective scope management is one of the factor which assists in terms to
determining the success of project (Hallowell and Wehle, 2013). The present report has covered
the various activities as are work breakdown structure, Gantt chart, risk analysis, work flow chart
and network diagram.
TASK 1
1.1 Define the various key characteristics of project.
The project management plan is one of the important task it is need to be drawn
effectively so that effective key components will be helpful to achieve the desire task. With help
of this individual are able to achieve its business and non-business objectives. In order to make
the whole process effective it is essential to implement the changes. There are various key
characteristics of project as are-
1. Temporary- In this term it can be said that each key characteristics of project is that each
is having the one finite start and end. The initial level is that when all key objectives of
project has framed. The end is the point when all kind of goals has been achieved.
2. Unique deliverable- In this the project aims to produce some deliverable. It can be
product, service and another kind of results (De Bakker, Boonstra and Wortmann, 2010).
It is need to be focussed at the time of addressing the problem and analysed before
project initiates.
3. Transparency- It is one of the feature which defines as that it is need to be taken into
consideration and it is useful to firm in order to have increment in the operational ability
of an enterprise. It is one of the essential characteristic which works as to have
improvement in trust of employees and customers.
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4. Communication- In this it can be said that effective project is need to be communicated
well in the enterprise. It will be assistive in terms to better adoption of measures, policies,
drafting of plan and managing the operations so that all things can be defined effectively.
5. Problem solving- It is the project which involves certain risk, issues and this all are need
to be managed and handled well. It is very helpful in terms to have improvement in
efficiency.
6. Organisation- The activities which has been associated with the assignments will be
useful in terms to handle the activities of an enterprise.
2. Description on the scope statement for a project? Roles which does works as to frame work
breakdown structure.
The scope statement is detailed document and it is inclusive of activities which is need to
be produced at the time of handling of the operations. This function is inclusive of various
activities and this all need to be involved in development process of project.
Thus, the work breakdown structure is one of the systematic framework and it will assist as to
give proper deadline to each task by planning so that one particular aim can be achieved
(Bredillet, Yatim and Ruiz, 2010). It is kind of deliverable oriented breakdown of one particular
assignments and it is need to be divided into smaller things. In other words, it can be stated as
that it works as to organizes team into differed manageable sections.
3. Draw Gantt chart and identify the critical path with duration of project.
activities will take 26 days to have desired objectives.
Task Precedence Time
a -- 2
b a 3
c b 1
d a 1
e c 6
f c 7
Task 1 day 2 days 3 days 6 days 7 days
A
2

B
C
D
E
F
Project Gantt chart
ES Task EF
LS Duration LF
Critical Path
From the above critical path it is clear that network diagram can be accomplished in 3 different
ways that are as follows
The network diagram shows this project can be achieved three in different ways:
1. Start – A –B – D – Finish (6 days}
2. Start – A – C – E – Finish (7 days)
3. Start – A –C –F –Finish (11 days)
Hence considered critical path for this project is A –C –F (11 days)
3
5 D 6
5 1 6
2 B 5
2 3 5 3 E 7
3 5 7
2 C 3
2 1 3 3 F 11
3 8 11
FINISH
START

4. Description on the kinds of the approaches exist in terms to generating the budget.
There are number of approaches which are need to be considered by the enterprise so that
there can be effectively handling of business activities. It is very useful in order to give rise to
actions and activities which will works as to suitable increment in actions and activities. Thus,
the differed techniques of cost estimations as are-
1. Top down approach- In this there are uses of actual work and cost estimation without
having the use of any matrix. With the help of having the use of historical data there is
need to have the use of effective operation of the all management it will be helpful in
terms to project reports, creating effective financial statements and purchasing of the
history. This kind of process will help as evaluate the proper outcomes of each task.
2. Rule of thumb- It is the kind of matrix which works as to do simplifications of data and
it will work as to impacting over all kind of operational activities.
3. Analogous- In this, analogous tool is useful in terms to estimate the cost of new project.
If the two projects are similar in nature than these techniques can be used. It is the
approach which will be used by the less experienced managers of projects (Artto and
et.al., 2011).
4. Bottom up- It is one of the effective consideration of the individual in terms to be the
part of projects. Under this, expenses are need to be planned and analysed effectively.
Under this. List of the resources are need to be drafted.
5. Description on how risk in the project arise? Outline the responses to risk.
In this term it can be said that the project risk will be arise due to the things as are
employee dissatisfaction, financial crisis and issues in technical field. This all required to be
mitigated in terms to handling of project report properly. Further, risk can be defined as
uncertainty of the particular outcome. The goals and objectives will be accomplished by planning
of the activities in reasonable manner. In this term, there are differed kinds of risk as are-
Poor leadership- It is need to be managed by the enterprise in terms to accessing leaders and
replacing them. This all process is need to be efficient.
Technical issues- In this all the issues are need to be rectified with the help of proper managerial
activities by considering the technical factors of business enterprise (Caniëls and Bakens, 2012).
Staff problems- The human resource of enterprise is need to take the initiatives in terms to
manage the proper communication and negotiation.
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Cost risk- Under this, the escalation in the cost of project due to the poor cost estimates the
accuracy and scope creep.
Schedule risk- under this risk, the activities will take longer time as compare to any other risk. It
is need to be framed in the effective manner.
Performance risk- it is the kid of risk in which project works as to produce effective result in
terms to particular specification of projects.
Legal risk- It is going to be arsed with the various legal obligations as are contract risk and
litigation etc.
Operation risk- It is inclusive of things as poor execution of planning and process as
production, distribution of work etc. It is need to be effective.
5. Define the methods of quality in terms to introduce and ensures the project that is completed
successfully.
There are some methods in terms to maintain the quality of project. It is defined in the
following manner as are-
Project evaluation & plan – In this plan, do, check act is one of cycle and it works
fundamentally in terms to achieve the quality of project. The project plan is need to be achieved
and it is need to understand that hoe project managers need to take the initiatives in terms to
manage standards of quality.
Monitoring- in this, manager need to regularly review the process of the project. By doing this
simple issues can be fixed up.
Control- It is essential to control the gap which has shown between the actual and planned
procedure.
CONCLUSION
Hereby it can be concluded that Task 1 has focussed on the activities as are benefits and
limitation of planning of project, effective measures, implementation and control procedures are
need to be considered. It has also covered the activities as are characteristics, scope and process
of planning.
TASK 2
2.0 Executive summary
In the given scenario John is need to be approached senior project management that he is
interested in the role of project manager at the time of acquisition. Being the project manager of
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the firm it can be stated that at the of implementation of project and it is need to understand that
they are having number of task and responsibilities to accomplish. ABC company thinks to
awarding the project management functions with the external consultants because he has done
with the prior acquisition. He is the management who has the responsibility as planning,
designing, executing, organizing and monitoring the closure of projects. In addition to this, it is
the responsibility of project manager to make the decision on the basis of both the small and
larger term. Under this, they need to understand the objectives and situation of project so that it
will be helpful in terms to have the creation of systematic planning. In this, to achieve the
objectives of project successfully it is essential for John to put consideration over several roles
and responsibilities.
2.1 Introduction
The main aim of this task is to draw project management plan in terms to have successful
acquisition of ABC PLC to DLF ltd. In this, to maintain the quality in the food and drinks is the
major issue. The project management task will be inclusive of the things as are planning,
organising, executing, monitoring and controlling the overall activities. In this the main
importance of scope statement is need to be focused (Hallowell and Wehle, 2013). Under this,
work breakdown structure is need to be formulated by focussing over the things as are cost,
schedule, scope and quality. By the knowing of the importance of risk assessment, the impact of
the risk on the specific factors is need to be addressed. This will be helpful in successful
production of deliverable of projects.
2.2 project scope management
It is one of essential concept and responsibility of project manager in terms to achieve the
objectives of the project. It is the responsibility of John to work as functional manager and
engage himself to be part of manufacturing process (Dykstra, 2011). With the help of
considering over in-house experts there can be reduction in the cost of merger with the DLF
LTD. In this, it is essential to consider over planning, implementation, termination and
acquisition of the project in systematic manner. It is the responsibility of John to successfully
develop the process of planning so that desired result can be achieved.
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2.3 Work break down structure-
It is one of outline of task and it is need to produced the outline with the help of inclusive
of the things as are project derivable, time, budgeting etc. it is very helpful as it works as to
breaks the project into sub- task so that implementation and control can be taken.
2.4 project budget
Under this, the estimated budget of the whole task is need to be prepared. It will be
inclusive with things as are labour, resources, material, travel which is helpful to manage the
communication. Under this the total amount which has estimated is as $2 million. The 10% part
is the contingency reserve.
Particulars Amount ( In GBP )
Working space 1500
Land and building facilities 2500
Purchase of technological machinery 2000
Cost of equipments 2000
Freezers 1000
Employees salary 4000
Labour 1000
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Material 2500
Training and development course 3000
Travel and transportation charges 2000
Total 21500
Thus, it can be said that to finish off this entire project set budgetary limit is 21,500 and all
function are required to be considered.
2.5 Gantt chart
Network diagrams
The above provide task shows that different days in which it can be finished
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Start >A >-D > G > H > I > J > Finish (115 days)
Start > A > D >-E > F >H > I > J-Finish (120 days)
Start > B > C > D > E > F > H >I > J >Finish (145 days)
Start > B > C > D > G > H >I > J > Finish (140 days)
2.6 characteristics of project managers
Under this, cross functional activities and department is need to be involved. It is very
essential for project manager to work with skills which helps to successfully manage the teams
and resource of projects. Herein, project managers must have vision, integrity, leadership
qualities as this will be helpful in terms to successfully manage the overall team. The project
manager is need to be effective communicator so that whole task can be undertaken effectively.
2.7 Project scope statement
In this, project scope statement will be inclusive of the activities as are benefits,
deliverable and all other things with help of which desire task can be accomplished. It will be
inclusive of the various things as are boundaries of project, time scale, cost and the other criteria.
This is very helpful step in terms to having reduction in doubts as what is need to be included
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Tasks 10 Days 15 Days 20 Days 25 Days 30 Days
A
B
C
D
E
F
G
H
I
J

and what thing can be ignored (De Bruijn and Ten Heuvelhof, 2010). Firstly, it is need to
present to client if he approved and signed than it is need to executed properly. Thus, it is
essential to approved by the project manager and client.
In this, the above Gantt chart will take 73 days in terms to conduct the all task. Under this, all
things are ensures to be competed with given deadline.
2.8 Phases of project management
In this, there are number of the steps in the project management which will be helpful in
terms to accomplish the overall set objectives. It is defined in following manner as are-
1. Initiating
2. planning
3. Executing
4. Monitoring
5. Controlling and closing.
2.8.1 Project initiation phase-
It is one of the stage in which project is need to be named and initial stage is to be defined. Under
this, they are able to set the vision that what things are need to be accomplished. It is the
execution process in which the planned activities is need to be implemented.
2.8.2 The planning phase
It is the step in which project management plan is need to be created effectively. It set out
the phases, resources, task, time frames so that desire objectives can be achieved. It has covered
with number of things as are scope, schedule cost and monitoring and controlling process is need
to be considered so that things can be done in effective manner. It is one of comprehensive plan
based on the activities as are scope, duration, quality, communication, risk and resources (De
Bakker, Boonstra and Wortmann, 2010). This stage will be included as the number of the things
as are work break down structure, budget, milestone and Gantt charts so that all things can be
done in expertise mode. The planning which will be developed in this step is as are-
Financial plan- It is one of crucial activity. Under this, it is needed to be set the deadline in
terms to meet the specific objectives (Caniëls and Bakens, 2012). This step will be inclusive of
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