Project Management Report: More Control UK Ltd. Trade Show

This report provides a detailed analysis of the project management process for organizing the London Technology and AI trade show by More Control UK Ltd. The report begins with a business case outlining the company's objectives for participating in the trade show, including showcasing innovative warehouse automation solutions. It then delves into the project management findings, detailing the rationale for the project, project plan milestones, and a cost-benefit analysis revealing a positive ROI. The report includes a comprehensive project plan and budget, a Gantt chart illustrating the project timeline, and a work breakdown structure (WBS) for effective task management. The report concludes with a summary of the key findings and recommendations for successful project execution, emphasizing the importance of skilled project management for achieving the company's goals. The project is determined to be feasible with an ROI of 0.3315.

Running head: PROJECT MANAGEMENT
Trade Show
Name of the Student
Name of the university
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Business case...............................................................................................................................2
2. Findings from project management.............................................................................................2
2.1 Rationale................................................................................................................................2
2.2 Project plan milestones..........................................................................................................3
2.3 Potential return on investment...............................................................................................4
2.4 Project plan and budget.........................................................................................................7
2.5 Gantt chart of plan’..............................................................................................................11
2.6 Work breakdown structure..................................................................................................12
3. Conclusion.................................................................................................................................13
Bibliography..................................................................................................................................14

2
PROJECT MANAGEMENT
1. Business case
The paper mainly reflects on “More Control UK Ltd. which is one of the IT company
that is mainly situated in Milton Keynes, UK that helps in providing a number of technological
solutions for different types of warehouse automation as well as logistics. The company wants to
attend the London technology as well as AI trade show in six months of time during the last
week of August 2020. It is found that the main reason of involving within the event is to
showcase the innovative use of warehouse robots, simulation of warehouse management as well
as proper use of tracking and routing solutions in order to set example that the organization is
utilizing latest innovations. This will further attract new customers as well as networking related
suppliers.
2. Findings from project management
2.1 Rationale
The organization “More Control UK Ltd” is mainly involved in providing a number of
software as well as technological solutions for various warehouse automation as well as logistics.
The company aims to engage in London technology as well as AI trade show within six months
of time in order to showcase their innovative way of operation so that more of customers as well
as networking suppliers can be attracted. It is found that in order to manage the event effectively,
the project manager needs to be very much knowledgeable as well as experienced who can
handle conflicts related with budget and time such that the entire work get completed on time.
Furthermore, the project manager will hire a land for the trade show on rent and the land cost
£3000/day. Additionally, it is found materials including hardware, software as well as other
requirements will be delivered by the suppliers on the venue before the initiation of the project.

3
PROJECT MANAGEMENT
2.2 Project plan milestones
The project plan milestone for organizing London technology and AI trade show by
More Control UK Ltd. is reflected below:
Figure 1: Project plan showing milestone
(Source: Created by Author)

4
PROJECT MANAGEMENT
2.3 Potential return on investment
The cost benefit analysis that is mainly conducted helps in suggesting that the company
must get involved in such type of project as the ROI of the project is around 0.3315 and therefore
the project is considered to be feasible.
Project Cost-
Benefit
Analysis
Analysis
Variables:
Discount
Rate Used
5.00
%
Annual
Benefits
£
50,00
0.00
Annual
Operational
Costs
£
25,00
0.00
One-Time
Development
Cost
£
54,34
0.00
Year of

5
PROJECT MANAGEMENT
Project
0 1 2 3 4 5
TOT
ALS
Economic
Benefit £0.00
£
50,000.
00
£
50,000.
00
£
50,000.0
0
£
50,000.0
0
£
50,000.
00
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Benefits £0.00
£47,61
9.05
£45,351
.47
£43,191.
88
£41,135.
12
£39,176
.31
NPV of all
BENEFITS £0.00
£
47,619.
05
£
92,970.
52
£
1,36,162.
40
£
1,77,297
.53
£
2,16,47
3.83
£
2,16,4
73.83
One-Time
COSTS
£
(54,3
40.00
)
Recurring
Costs
£0.00 £
(25,000
£
(25,000.
£
(25,000.
£
(25,000.
£
(25,000.

6
PROJECT MANAGEMENT
.00) 00) 00) 00) 00)
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Recurring
Costs £0.00
£
(23,809
.52)
£
(22,675.
74)
£
(21,595.
94)
£
(20,567.
56)
£
(19,588.
15)
NPV of all
COSTS
£
(54,3
40.00
)
£
(78,149
.52)
£
(1,00,82
5.26)
£
(1,22,42
1.20)
£
(1,42,98
8.76)
£
(1,62,57
6.92)
£(1,62
,576.9
2)
Overall NPV
£
53,896
.92
Overall ROI
0.3315

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PROJECT MANAGEMENT
2.4 Project plan and budget
The project plan showcase that the work of the project gets completed by last week of
August by utilizing budget of around £54,340.00. The budget and time for each of the activities
of the project is mainly showcased below:
WBS Task Name Duration Start Finish Resource Names Cost
0
London technology
and AI trade show
by More Control
UK Ltd.
6 mons
Mon
16-03-
20
Fri 28-
08-20
£54,340.00
1 Initiation phase 1.25 mons
Mon
16-03-
20
Fri 17-
04-20
£8,960.00
1.1
Business case
development
5 days
Mon
16-03-
20
Fri 20-
03-20
Project manager £2,000.00
1.2 Feasibility study 7 days
Mon
23-03-
20
Tue 31-
03-20
Financial manager £2,520.00
1.3
Project charter
establishment
7 days
Wed
01-04-
20
Thu
09-04-
20
Project planner £2,520.00
1.4 Hiring 6 days Fri 10- Fri 17- HR manager £1,920.00

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PROJECT MANAGEMENT
stakeholders 04-20 04-20
1.5
Milestone 1:
Completion of
initiation phase
0 days
Fri 17-
04-20
Fri 17-
04-20
£0.00
2 Planning phase 1.2 mons
Mon
20-04-
20
Thu
21-05-
20
£8,240.00
2.1
Project plan
development
7 days
Mon
20-04-
20
Tue 28-
04-20
Project planner £2,520.00
2.2 Resource plan 5 days
Wed
29-04-
20
Tue 05-
05-20
HR manager £1,600.00
2.3 Financial plan 7 days
Wed
06-05-
20
Thu
14-05-
20
Financial manager £2,520.00
2.4 Quality plan 5 days
Fri 15-
05-20
Thu
21-05-
20
HR manager £1,600.00
2.5
Milestone 2:
Completion of
planning phase
0 days
Thu 21-
05-20
Thu
21-05-
20
Organizer £0.00

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PROJECT MANAGEMENT
3 Execution phase 3.1 mons
Fri 22-
05-20
Mon
17-08-
20
£33,700.00
3.1
Identification of
objective
6 days
Fri 22-
05-20
Fri 29-
05-20
Project planner £2,160.00
3.2
Making
preparation
6 days
Mon
01-06-
20
Mon
08-06-
20
IT manager £1,920.00
3.3
Properly
communicating
between
stakeholders
8 days
Tue 09-
06-20
Thu
18-06-
20
HR manager £2,560.00
3.4
Preparation of
the network
6 days
Fri 19-
06-20
Fri 26-
06-20
IT manager, Additional
cost [1]
£3,420.00
3.5
Arranging
accommodation
1 day
Mon
29-06-
20
Mon
29-06-
20
Organizer, Space cost
[1]
£3,320.00
3.6
Organizing
marketing material
9 days
Tue 30-
06-20
Fri 10-
07-20
Logistic manager,
Operating manager
£6,480.00
3.7 Sorting logistics 10 days
Mon
13-07-
20
Fri 24-
07-20
Logistic manager £3,600.00
3.8 Marketing 9 days Mon Thu HR manager, Organizer £5,760.00

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PROJECT MANAGEMENT
attendance
27-07-
20
06-08-
20
3.9
Arranging
tradeshow
7 days
Fri 07-
08-20
Mon
17-08-
20
IT manager, Organizer £4,480.00
3.10
Milestone 3:
Completion of
execution phase
0 days
Mon
17-08-
20
Mon
17-08-
20
£0.00
4 Close out phase 0.45 mons
Tue 18-
08-20
Fri 28-
08-20
£3,440.00
4.1
Reviewing the
project
4 days
Tue 18-
08-20
Fri 21-
08-20
Project planner £1,440.00
4.2
Post project
review
3 days
Mon
24-08-
20
Wed
26-08-
20
Project manager £1,200.00
4.3
Stakeholder sign
off
2 days
Thu 27-
08-20
Fri 28-
08-20
Project manager £800.00
4.4
Milestone 4:
Completion of close
out phase
0 days
Fri 28-
08-20
Fri 28-
08-20
£0.00
2.5 Gantt chart of plan’
The Gantt chart helps in displaying the time of the project that is mainly needed for
executing each of the phase of the project quite successfully.

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PROJECT MANAGEMENT
Figure 2: Gantt chart
(Source: Created by Author)
2.6 Work breakdown structure
The WBS which is provided below helps in reflecting the phases that is required for
London technology and AI trade show. The work of the project is divided into four phases so
that the work of the project generally gets completed successfully and on time. Furthermore, the
WBS helps in minimizing the complication of the activities and it further helps in overseeing the
tasks of the project quite efficiently as compared to the complex activities.

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PROJECT MANAGEMENT
Figure 3: Work breakdown structure
(Source: Created by Author)
3. Conclusion
It can be concluded from the entire paper that London technology and AI trade show will
be successfully organized within the assumed time in order to reflect that the organization is
using innovative way of operation. In addition to this, the paper reflects that proper skills of
project management and management is necessary in order to execute the work of the project
successfully. Furthermore, the project manager utilizes proper medium of communication for
distributing information between stakeholders so that the entire project gets accomplished on

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PROJECT MANAGEMENT
time. Moreover, the paper reflects that the project is feasible as the cost benefit analysis that is
mainly conducted helps in suggesting that the company must get involved in such type of project
as the ROI of the project is around 0.3315.

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PROJECT MANAGEMENT
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