Project Management Report: Characteristics, Processes, and Diagrams

This report delves into the fundamental aspects of project management, commencing with an exploration of key characteristics such as scope, resources, time, quality, and risk, alongside the roles of stakeholders. It then examines the purpose of Project Initiation Documentation (PID), emphasizing its role in defining and planning projects, and the significance of feasibility studies in assessing project viability. The report further outlines nine essential knowledge areas in project management, highlighting the importance of communication and risk management. It also details the characteristics of an effective project manager and underscores the importance of proper project closure. Finally, the report includes a discussion of network diagrams and their benefits, including a critical path analysis.

TASK 1
1. Key Characteristic of project
There are various characteristics of projects such as projects are unique in nature that
provides brief definition from beginning to ending date. Projects are considered completed
when it’s goals and objective are met within timeframe. There are five key characteristic of
the project such as scope, resource, time, quality and risk which supports to access that
project is valid and attainable to achieve or not.
 Scope defines significance of project for the future perspective. While resources are
those authentic sources which provides adequate information in order to achieve
scope.
 Time defines number of tasks that will be undertaken within specific period.
 Quality is the term of maintaining standard of content that will be recorded in this
project.
 Risk defines consequences that can be taken place while conducting project.
 There are various stakeholders of the project such as top-management, project team,
resource manager, internal and external customers, project manager and government
who plays different role in the project.
 The main goal of stakeholder analysis is to determine key stakeholders and examine
their needs in order to create and deliver best quality or service in the first attempt.
 These stakeholders support to gather qualitative information related to project.
2. Purpose of Project Initiation Documentation (PID)
The main purpose of project initiation document is to cover and record general
information that requires to authentically define and plan the project precisely (Keersand van
Fenema, 2018). PID is important for planning in order to gain all framed goals and
objectives within timeframe. So, it is considered one of the major factors of achieving project
aims. There are three factors that could be founded in the PID such as project background,
project scope statement and communication plan. These are important elements that supports
to maintain quality of the project.
3. Purpose of feasibility
Feasibility study provide brief information about companies and analyse that project
manager and project are pursuing the rules or course of action while conducting project or

not. The main purpose of the feasibility study is applied to identify the possibility of an idea
i.e. assure a project is technically and legally viable and economically justifiable or not. It is
essential for business development and it allows management to determine risk and
opportunity at both levels technical and economical, based on the assessment takes effective
decision by project management to conduct project effectively.
4. Nine knowledge areas in project management and it’s importance
There are various knowledge areas of project management such as project integration
management, project time management, project cost management, project quality
management, project HRM management, project communication management, project scope
management and project procurement management which supports project to achieve all
framed objectives and goals within timeframe (Matinheikki and et.al., 2016).
 Project communication management: Project communication management plays
essential role in project progress such as it will avoid misunderstanding and delay
consequences which can lead to project failure. Thus, this factor ensures stakeholders
and project staff that they are secured in their knowledge.
 Project risk management: Project risk management supports to control all possible
consequence that can occur in project processing. Thus, this factor makes individuals
proactive to response over risk creatively.
5. Characteristics of Project Manager
Some of the key attributes that need to be necessarily present in a project manager include:
• Strong leadership and decision-making skills
• Technical know- how and integration for the use of different software and tools
• Good communication skills
• Effective pressure handling skills
• Excellent competence
• Team- building characteristics
• Develop a shared vision and complete tasks according to that vision developed.
It is necessary to always close a project appropriately because it helps in avoidance of any
adverse risks or unfavourable scenarios (Dohe and Pike, 2018). The closing of the project
indicates that project as officially been closed and hence does not indicates wrong perception
of the time taken or the resources utilised on the project. Only after proper closure of a
project, the next or another new project can be begun.
6. Network Diagram

Some key benefits of network diagram are:
• It provides a clear time estimate for the completion of the project and the most
productive or profitable manner in which the sequence of activities should be
performed (Fewings and Henjewele, 2019).
• It indicates the interdependencies of the activities which in turn helps in better
planning and organising of different activities.
The network diagram can be showed as:
The critical path can be indicates by the activities in red boxes which show the time
that will be taken for the completion of the project. As indicated, the critical path is 4- 6- 7
i.e. D, F and G. therefore the time taken would be
6 weeks + 7 weeks + 4 weeks = 17 weeks