University Project Management Case Study Report, Spring 2019

This report presents a comprehensive analysis of a project management case study, simulating the role of a Project Manager. It includes the creation of a Project Initiation Document (PID) with budgetary details, timescales, objectives, approach, key staff, and stakeholder analysis. A detailed Work Breakdown Structure (WBS) with dependencies, milestones, and summary tasks is also provided. Furthermore, a risk register is developed, identifying and assessing potential project risks. The report concludes with a discussion on strong leadership in project management, supported by examples, and evaluates various project management methodologies, offering recommendations for the most appropriate approach. The analysis and documentation adhere to the requirements of a Spring 2019 project management assignment.

Running head: PROJECT MANAGEMENT
Case Study- Case Study for Project Management Assignment Spring 2019
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
Task 2: Work Breakdown Structure................................................................................................2
2.1 Definition of WBS.................................................................................................................2
2.2 Utilization and WBS and its importance...............................................................................2
2.3 Different layout of the WBS that are currently present.........................................................2
2.4 Explanation of the most appropriate type of WBS................................................................2
2.5 Importance of critical path analysis.......................................................................................0
Task 3: Risk register........................................................................................................................0
3.1 Definition of risk....................................................................................................................0
3.2 Type of risks..........................................................................................................................0
3.3 Definition of risk register.......................................................................................................1
3.4 Project risk management and its importance.........................................................................1
3.5 Risk management table..........................................................................................................0
Task 4: Report to the project sponsor..............................................................................................0
4.1 Discussion of strong leadership in a project using examples................................................0
4.2 Strengths and weaknesses of using selected methodology and recommendation about
proper methodology.....................................................................................................................0
References........................................................................................................................................4

2
PROJECT MANAGEMENT
Task 2: Work Breakdown Structure
2.1 Definition of WBS
Work breakdown structure is one of the essential part of project lifecycle as well as
timeline. It is found that the WBS helps in managing the tasks of the project quite effectively
(Siami-Irdemoosa, Dindarloo and Sharifzadeh 2015). The main purpose of the entire project is to
minimize the various complicated activities to a collection of tasks.
2.2 Utilization and WBS and its importance
WBS is mainly utilized by the project managers for overseeing the tasks quite effectively
and for defining the limits so that the project management team can be able to determine the
advancement within the project by ensuring that the project is finished (Burghate 2018).
2.3 Different layout of the WBS that are currently present
The different layouts of the WBS that are currently present are generally listed below:
 Outline view
 Hierarchical structure
 Tabular view
 Tree structure view
2.4 Explanation of the most appropriate type of WBS
The tree structure view is considered to the most popular format of WBS that is mainly
utilized for understanding the entire view of the project quite effectively. The work breakdown
structure that is presented below is in the form of a table that includes information related to
dependencies, milestones as well as project summary tasks.

3
PROJECT MANAGEMENT

Organizing event
£50,000.00
Initiation phase
£10000.00
Planning phase
£15000.00
Execution phase
£20000.00
Closure phase
£5000.00
Development of business case
£2000.00
Feasibility analysis
£2000.00
Project charter
£3000.00
Appointing team members
£3200.00
Getting approval
£0000.00
Milestone 1: Completion of initiation phase
Venue selection
£000.00
Event approval
£1000.00
Audience identification
£3000.00
Invitations to local/national £4000.00
Listing audiences
£3000.00
Providing invitation card
£4000.00
Making arrangement £3000.00
Seating arrangement
£2000.00
Arrangement for formal ceremony
£5000.00
Opportunity to staff to get tours £6000.00
Milestone 2: Completion of planning phase
Celebratory elements including food £3000.00
Discussing importance of teaching rooms £1000.00
Milestone 3: Completion of execution phase
Post project review
£2000.00
Stakeholder sign off
£1000.00
Documentation
£2000.00
Milestone 4: Completion of closure phase
Running head: PROJECT MANAGEMENT
Figure 1: Work Breakdown structure for the project
(Source: Created by Author)

Running head: PROJECT MANAGEMENT
2.5 Importance of critical path analysis
Critical path method is considered as one of the useful technique that is helpful for
the purpose of project planning. Critical path helps in allowing the project team to determine
the most significant tasks within the entire project (Morse 2015). Critical path that is
displayed as a bar chart helps in visualizing the critical path activities that reflects the
important tasks that are generally required in order to complete the entire project by
determining the control of the tasks during the project completion (Darko and Chan 2016).
Task 3: Risk register
3.1 Definition of risk
Project risk is considered as one of the uncertain event or condition that generally
creates impact on at least one of the project objectives (Hopkinson 2017).
3.2 Type of risks
There are number of different types of risks that can occur within the project and the
type of risks are generally listed below:
 Market risk
 Financial risk
 Technological risk
 People risk
 Process risk and more

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PROJECT MANAGEMENT
3.3 Definition of risk register
Risk register is one of the tool that is mainly utilized for documenting risks as well as
various types of actions for managing each type of risks quite effectively. It is found that
proper risk register is considered to be essential for successful management of project risks.
3.4 Project risk management and its importance
Project risk management is one of the practice that is used for determining, analyzing
as well as responding to the risks that generally arises within the life cycle of the project for
keeping the entire project on track (Mousaei and Gandomani 2018). It is found that risk
management strategies generally include extensive detailed planning for each of the risk so
that the entire risks can be mitigated effectively.

Running head: PROJECT MANAGEMENT
3.5 Risk management table
Risk
ID
Risk Risk
descript
ion
Date
raise
d
Date
compl
etion
Owne
r
Pre.
Probab
ility
Post
probab
ility
Pre
fact
or
Pos
t
fact
or
Conting
ency
risk
category
Mitigati
on
Mit.
Clos
ed
out
1 Schedule
slippage
If
proper
manage
ment is
not done
then the
problem
of
schedule
slippage
occurs.
12-1-
19
18-
01-19
Proje
ct
plann
er
7 1 6 3 High It is
quite
necessar
y to
track the
project
on
regular
basis for
avoiding
schedule
slippage.
No
2 Lack of
budget
If the
project
sponsor
does not
provide
proper
13-
01-19
19-
01-19
Finan
cial
mana
ger
8 1 9 2 High Proper
manage
ment of
project
budget
is
No

1
PROJECT MANAGEMENT
budget
then
financial
risk can
occur
helpful
for
resolvin
g this
problem
3 Inexperie
nced
event
manager
If the
event
manager
s are not
experien
ced then
number
of
problem
can
occur
within
the
project.
23-
01-19
29-
01-19
Hr.
mana
ger
7 1 8 2 Medium Proper
training
facility
must be
arranged
for the
project
team
member
s so that
they can
manage
the
event
successf
ully.
No
4 Lack of
resources
If the
resource
24-
01-19
29-
01-19
Event
mana
9 1 8 2 Medium It is
quite
No

2
PROJECT MANAGEMENT
s are not
appropri
ate then
number
of
resource
s can
occur
within
the
project.
ger necessar
y to
track the
needed
resource
s on
regular
basis for
making
sure that
the
required
resource
s for the
project
is
present.
5 Improper
managem
ent
If the
project
is not
manage
d
effective
24-
01-19
30-
01-19
Event
mana
ger
8 3 7 2 Medium It is
quite
necessar
y to
utilized
proper
No

3
PROJECT MANAGEMENT
ly then
number
of issues
can
occur
within
the
project.
manage
ment
strategie
s within
the
project
so that
the
entire
project
can be
manage
d
successf
ully
6 Lack of
schedule
managem
ent
If the
schedule
of the
project
is not
manage
d then it
can
27-
01-19
31-
01-19
Proje
ct
plann
er
7 3 8 4 High It is
quite
necessar
y to
manage
the
schedule
of the
No

4
PROJECT MANAGEMENT
cause
problem
in
completi
ng the
project
on time.
project
properly
for
making
sure that
the
project
will be
complet
ed on
time.
7 Improper
seating
arrangem
ent
If
proper
seating
arrange
ment is
not done
properly
then the
audience
s will
face
issue in
23-
01-19
02-
02-19
Event
plann
er
8 3 5 1 Low It is
quite
necessar
y to
make
proper
seating
arrange
ment as
per the
invitatio
ns so
No