London School of Business Management Charity Event Project Report

This report analyzes the project management aspects of a one-day charity fundraising event organized by the London School of Business Management for cancer patients at Twickenham Stadium. The report delves into key areas, including scope management, project cost management with detailed resource analysis and budgeting, project time management using Gantt charts, network diagrams, critical path analysis, and work breakdown structures, and project risk management through risk matrices and control measures. The event aims to raise $2018 and provide support for cancer patients. Constraints such as cost and time are considered, along with assumptions about achieving the project's objectives. The report also includes a project charter outlining the project's objectives, approaches, stakeholders, and roles and responsibilities. Financial projections include detailed inflow and outflow of cash, and the report provides insights into effective event organization and risk mitigation strategies. This report is designed to assist students with their studies and can be found on Desklib, a platform offering past papers and solved assignments.

MANAGING
OPERATIONS AND
PROJECT

Table of Contents
INTRODUCTION .....................................................................................................................3
PROJECT OVERVIEW.............................................................................................................3
Definition...............................................................................................................................3
Rationale................................................................................................................................4
Constraints.............................................................................................................................4
Assumptions..........................................................................................................................4
SCOPE management.............................................................................................................4
Project charter........................................................................................................................5
PROJECT COST MANAGEMENT .........................................................................................6
Resource analysis .................................................................................................................6
Budgeting...............................................................................................................................7
18%..........................................................................................................................7
Projected revenue .................................................................................................................7
PROJECT TIME MANAGEMENT .........................................................................................8
Gantt chart ............................................................................................................................8
Network diagram ................................................................................................................10
Critical path analysis ..........................................................................................................11
Work Breakdown structure..................................................................................................11
.............................................................................................................................................11
PROJECT RISK MANAGEMENT ......................................................................................11
Risk matrix .........................................................................................................................11
Risk control .........................................................................................................................12
CONCLUSION .......................................................................................................................12
REFERENCES.........................................................................................................................13

1. INTRODUCTION
There are various factors and elements which are to be considered while organising or
managing an event. There are various activities which are to be considered (Andersen,
Hanstad and Plejdrup-Skillestad, 2015). That activities are cost, resources management etc.
In the current project one day charity fundraising event is to be organised for cancer patients
at Twickenham stadium. The element which is covered in this report is cost management.
Furthermore, risk assessments and time management factors are explained for the
achievement of objectives.
2. PROJECT OVERVIEW
1. Definition
It is planned by the London School of Business Management to celebrate their end of
the academic year with an event of fundraising. They want to organise an event for the cancer
patients. It is expected to raise $2018. To organise and manage this event the main
responsibility is of project manager. It is needed to see by them that plan for the project is
made properly or not. For managing the event in effective and efficient way there are various
processes and procedures which are to be fulfilled. This will help in removing all the risks
which are associated with the plan and achievement of goals and objectives. There are
various types of risks which can be faced while conducting or organising an event in the
effective and efficient manner. To identify those risks is very important while performing the
activities which are associated with the event. After the identification of risks, it is needed to
set some strategies to implement all the activities in proper manner. The risk which are
associated with organising event for the one day are lack of funds, skilled and efficient
workers, problems associated with the technology etc. The first activity which is to be taken
in consideration is selection of the place where the event will be organised (Getz, 2017).
Large space will be required to organise the event. Many difficulties can be faced if risks are
not properly analysed. It will create the troubles in following plan effectively and efficiently.
This is the technique which is used to evaluate the different situations for the
achievement of objectives and goals. There are many types which can be used to find and
analyse the risks. That can be qualitative and quantitative methods. Analysis of risks can be

effectively and efficiently done with the proper process of monitoring. It is the duty of the
project manager to identify the risks at the earlier stage take some measures to eliminate
them. Providing opportunities to the people can minimise the negative impacts of the risks
(Risk analysis, 2017). It is because different perceptions will be carried by the various people.
2. Rationale
Focus of this event is mainly on the welfare of cancer patients. For conducting and
handling this event in the effective and efficient manner, there are various activities which are
to be set by the project manager. The main reason for organising this event is to help all the
individuals who are suffering from the cancer (Liu, Sparks and Coghlan, 2017). This will be
done with the help of worker whose skills and efforts will achieve all the goals and objectives
in effective and efficient manner.
3. Constraints
In accordance with the current event main constraint can be of the cost management.
If cost, is not managed carefully then the activities and steps which are to be followed well
not be achieved effectively and efficiently (Mallen and Adams, eds., 2017). However, time
can also be considered as the constraint. It is important to manage the time of activities in the
proper way if not, then it will affect the achievement of goals and objectives of event.
4. Assumptions
It is expected that all the objectives and goals which are set for this event will be
achieved. This will be very much helpful for the individuals who are suffering from the
cancer. Many skills of management and planning will be developed in me as a manager for
this project. It will make me to find the required number of persons for the completion of this
project. The activities which are to be performed for handling the project can go wrong and
will not be completed on time, if all the things are not planned properly.
5. SCOPE management
Project Name One day charity fundraising event
Project description This event is organized to support
cancer patients
Data Approved May 23 Expected goals/Deliverables
Team members To provide
proper support
and care to

patients
CYZ Managing man power To gain profit of 2018
HBF Materials To complete the event within speculated
time
THSD Decoration
Risk and Constraints Milestones
Improper planning of finance Objectives and targets 39 days
Improper planning of man power Process of planning 48 days
Not completing tasks on time
Design of contribution 40 days
Recruitment of resources 5 days
6. Project charter
There are various element and factors which are to be included in the project charter.
It shows about duties, objectives and goals which are set for the event. In the current report
focus of the event is on raising the funds for cancer patients (Jones, 2014). Furthermore, as
the project charter it is important to find and analyse all the risks which are associated with
the activities of event. This will also include methods and measures which can be used to
minimise and eliminate the impact of these risks.
Project Title: one day charity fundraising
event
Project start date: March 5, 2018
Project finishing date: 26 March, 2018
Project manager: Kim, 691-2500,
Project objective: Welfare of cancer patients and to provide
them quality services at affordable cost.
Approaches:  Use of skilled staff members for
making this event successful.
 Development of effective planning
for making it successful and cost
effective.

Stakeholders: Project manager
Team leader
Medical staff members
Technical supervisor
Finance team
Resources Time
Financial resources
Material
Human resources
Role and responsibility
Name Role Responsibilities
Kim Project manager Plan and execution of the
entire project
John Team leader Monitoring performance of
team members, motivate
people
Rony, steve Medical staff members Identify issue of cancer
patients and work for making
event for their benefits
Shety Technical officer Look at the technical
arrangement in the event
Nancy Finance team Cost estimation and effective
allocation of resources
3. PROJECT COST MANAGEMENT
1. Resource analysis
There are many resources which to be used while organising an event. That's why is
very much important to analyse the resources effectively and efficiently. Human resources
are mostly required for conducting and handling the event of fund raising for the cancer
patients. Many types of activities will be performed in the event. That's why there is the need

of skilled and hardworking workers. Those workers can be identified with the help of
monitoring process. However, there are some financial resources too which will be required
to perform all the activities in effective and efficient way (Backman, 2017). Proper methods
are to be used to make finance available. Finances can be available through the various
sponsors. The persons will provide the t-shirts and cakes to individuals with the prescribed
amount. It will increase the finance for event. Cost will be incurred to set the perfect venue
for the event that is Twickenham Stadium. Furthermore, it is important to communicate the
information about the event to people. It is essential to make the event popular and to make
maximum number of individuals visit (Holm and Breiter, 2017). By analysing all resources in
the effective and efficient manner all the objectives and goals which are set will be properly
achieved. Event will be effectively organised with the help of this process.
2. Budgeting
Unit/Hr Cost/unit/hr Subtotal WBS level 1
total
% of total
WBS items
Project
management
153600 40%
Project
manager
960 100 9600
Event
organizers
1920 75 144000
103125 29%
Resources 100 600 60000
Handheld
devices
100 200 20000
Equipments 50 50 2500
Things
required for
the decoration
100 100 10000
Beverages 25 25 625

and food
Activities to
promote the
event
100 100 10000
Testing 69000 69000 18%
Training and
support
100 500 50000 50000 13%
Total 375725
3.
4. Projected revenue
Outflow April may June
Handheld devices 1000 1000 1000
Equipments 1000 1000 1000
Things required for the
decoration
5500 5500 5500
Beverages and food 12500 12500 12500
Activities to promote the
event
12500 12500 12500
Project management
Project manager 9600 9600 9600
Event organizers 144000 144000 14400
0
Decoration 37925 37925 37925
Food 37925 37925 37925
Entertainment 37925 37925 37925
Testing 37925 37925 37925

Training and support 37925 37925 37925
Total 375725 375725 37572
5
Inflow of cash
Sponsor's 350000 355000 35800
0
Tickets 27725 28000 29000
Total 377725 383000 38700
0
Net balance of cash 2000 7275 11275
4. PROJECT TIME MANAGEMENT
1. Gantt chart
This is the chart which shows about the exact activities which are to be performed in
the event. It gets clear from this chart that which are the different processes to be handled in
the event. All the activities which are to be performed are as follows:

From the activities or tasks which are included in the chart shows that event will be
handled and conducted in the effective and proper manner. It will be effectively done with the
chosen project entities. Furthermore, it set the objectives and goals which are to achieved in
accordance with the event. All types of goals are set, short term as well as the long terms. It
includes planning process which is necessary to make the budget. There are many costs
which are incurred for organising this event (Testa and Metter, 2017). Those costs are in
relation with the selection for the best place to conduct the event and materials used for the
decoration. The activities which are to be followed are started one month before the main
event. It is done to promote the event and gain the attention of people with high number. At
lasts programmes, are made for the entertainment of people who had visited the event. It is
expected that if all the tasks are performed well, then the event will be organised within the

scheduled time. With the programmes which are set for the entertainment individuals will
also be provided with the cakes and t-shirts. It will act as the main attraction for people (Price
information, 2016). This activity will be also helpful for raising the finance for event.
However, this activity will be considered to be the sponsorship. The person who will sell
these products will be considered as the sponsors.
2. Network diagram
This is the tools which shows about the activities which are directly and indirectly
related with the event. Network diagram show the time which will be taken for the
completion of activities. It is very much important that all the activities performed get
completed in the scheduled time to organise the event on the desired date. The network
diagram of charity fund raising event for cancer patients is as follows:
3. Critical path analysis
It is the technique which shows about the activities which are to be performed on the
set time. If these activities, will not be completed on time then it will affect the date which is
set for the main event (Lockstone-Binney and et.al., 2015). The activities which are not
included in the analysis of critical path that can be performed on the other days. The critical
path is to be followed by the project manager. That critical path is 21days It is stated that this
project will get completed in 21 days which is lower, then the days which were estimated.

4. Work Breakdown structure