Project Management Report: Stages, Stakeholders, Risks and Plan

This report provides a comprehensive overview of project management, beginning with the definition of a project and its characteristics. It delves into the key stages of project management, including initiation, planning, execution, monitoring, and completion. The report highlights the purpose of a project initiation document (PID) and the various knowledge areas in project management, such as cost, quality, and risk management, emphasizing their importance. It further explores the attributes and significance of project managers and stakeholders in project success. The report also includes a critical path and network diagram analysis. Additionally, it presents a project management plan for London Skill Concern, outlining project objectives, activities, resource allocation, and risk analysis, aiming to provide education and training to young people using online and social media platforms. The project plan includes a detailed breakdown of tasks, durations, start and finish dates, predecessors, resources, and associated costs.

Managing Project

Table of Contents
INTRODUCTION.......................................................................................................................3
TASK 1........................................................................................................................................3
1. Defining characteristics of any project................................................................................3
2. Explaining key stages of project management....................................................................4
3. Purpose of project initiation document................................................................................4
4. Knowledge areas in project management and there importance.........................................5
5. Attributes of project managers and their importance in project management.....................6
6. Explaining meaning of stakeholders, their purpose and importance in project
management.............................................................................................................................6
7. Critical path and network diagram of various activities......................................................7
TASK 2........................................................................................................................................8
Project management plan ...........................................................................................................8
Context of project plan............................................................................................................8
Objectives of project................................................................................................................8

Project plan..............................................................................................................................9
Key stakeholders...................................................................................................................14
Risk analysis..........................................................................................................................18
REFERENCES .........................................................................................................................22

INTRODUCTION
Management of project is a process of reviewing controlling monitoring various
activities so as to complete the overall project in an effective way. It can also be defined as
planning, organizing, monitoring and controlling numerous activities in such a way so that
each goals and objectives of the project could be achieved in an effective way. The present
assignment shows various characteristics of project along with numerous stages to be
followed in project management process. Further, it explains the purpose of project initiation
document and range of knowledge areas of project management. Moreover, it briefly explains
characteristics and importance of project managers and stakeholders in the project
management. In addition, the present report
TASK 1
1. Defining characteristics of any project
Project
Project can be defined as a unique and temporary process that may result in producing
any tangible or intangible results by performing range of activities as per planned procedures.
Key characteristics of a project is as under:
 Unique: It is a core characteristics of any project. Each project has its own plans, aims
and objectives (Chapter 4: Project Characteristics, 2018). Further, each project can be
completed by following a different procedures.
 Temporary: Each project is made and performed for a temporary basis. Each project
has a finite end. They ends after achieving all the set goals and objectives of the
project. In addition, the start and end date of the project is also decided before starting
it(Carvalho and Rabechini Junior, 2015).
 Risk: Risk is the key characteristics of all projects. Each involve risk of weather it
would be completed before the end date of project, or weather all the set objectives
and aims of project would be achieved or not.
 Scope: Each project have its scope. It shows the limitations upto which an activity
could be performed in the project.
 Procedure: the overall procedures is set in advance as per which the project is to be
done. It is required to follow up the procedure so as to achieve the set goals.

 Objectives: Objectives can be consider as an essential characteristics of a project. The
objectives provide a path through which the main goal of project can be achieved.
2. Explaining key stages of project management.
Project management
Project management is a process of applying professional knowledge and skills for
planning, monitoring and controlling various project activities through which the set goals of
project could be achieved in an effective way(Cleden, 2017).
Key stages of managing the project are as under:
 Initiation of project: Project management starts with initiation of project. At this
stage, the project are being examined properly. Scope, time, aims, objectives, decision
making, etc. are being identified an analysed at this stage.
 Defining and planning activities of project: After initiating and determining all the
project activities, aims and objectives, the next stage of project management is to
develop plans, policies and strategies through which each aims of project could be
achieved. In addition, a life cycle of project is also developed so that a path could be
provided for completion of project.
 Launching and execution of project procedures: Execution of all the plans and
strategies developed in the earlier stage helps the managers in determining the
efficiency and a identifying various resources that would be needed for completion of
project(Kerzner, 2017).
 Monitoring and controlling project performance: After execution, monitoring all
the implemented activities is the next stage in which project manager monitors each
activities and develops strategies for controlling activities of the project.
 Completion of project: It is the last stage in which the each activities are being
completely performed and all the objectives and aims are being achieved.
3. Purpose of project initiation document
Project initiation document (PID)
It is a record that includes each information of project. It helps project managers in
improving the effectiveness of their plans for project so as to achieve project goals and aims
by providing all basic and essential information of project.
Purpose of project initiation document are as under:

 It helps in determining feasibility of project and its aims and objectives.
 It enables managers in identifying the need of project so as to make all resources
available for performing various activities of the project.
 The PID also helps in determining analysing scope and purpose of project. With the
help of it, managers can develop their plans and policies accordingly.
 It provides various core purpose, phases and activities of project.
Three items of PID:
PID includes following elements of project:
 Required resources of project.
 Budgetary measures of project.
 Major risks involved in the project.
4. Knowledge areas in project management and there importance
Knowledge areas of project management:
Knowledge areas of project management refers to those specific areas in which
specialisation is needed to be developed for performing various activities in project. Essential
knowledge areas of project management are as under(Lock, 2017):
 Cost management
 Quality management
 human resource management
 Risk management
 Scope management
 Stakeholders management
 Procurement management
 Integrating project
 Time management
each knowledge area of project have its own importance in effective completion of
project. For example, through knowledge area of Cost management, project managers can
estimate cost required to be incurred in the project. With the help of this area, project
managers can prepare budget for project through which they could be able to maintain
sufficiency of all resources in the project.

Further, with the help of Quality management knowledge area, project managers
easily determines requirement of including minimum quality to be involved in performing
each activity of project. In this regard, it helps managers in completing the project with a
standard quality.
5. Attributes of project managers and their importance in project management
Project managers:
Project managers are persons that involves in the project for the purpose of managing
all the activities of project and help them in achieving all the goals and aims of the project in
an effective way.
Characteristics of project managers:
For being an efficient project manager, an individual needs to have following
attributes:
 Effective communication skills.
 Leadership quality
 motivational
 Negotiation quality
 Solving all problems with patience
Importance of project managers
 They helps in successful completion of all tasks
 Take effective decisions for improving quality of project.
 Helps in elimination of risk by developing effective risk management
 Leads in solving all problems of project easily.
6. Explaining meaning of stakeholders, their purpose and importance in project management
Stakeholders
Stakeholders are those persons who have a major impact over performance of project.
Project managers, client, suppliers, accountant, directors are some key stakeholders of a
project management(Kerzner, 2019).
Purpose of stakeholders analysis:
Stakeholders analysis is an important part of project management. It helps project
managers in identifying all the stakeholders of project and their interest in project as well.
Stakeholder analysis is required to be performed as it helps in analysing the expectations of all

stakeholders with project so that project managers can plan activities of project in order to
provide satisfactory results to them. It is also required for building an appropriate path for
completion of project.
Importance for project management
Each stakeholder have different interference in project activities. With the help of
project management, project managers effectively develops plans for the project for
succeeding in project. In addition, as essential motive of all shareholders can be fulfilled by
the way of achieving project goals and objectives, planning and controlling various project
activities on the basis of stakeholders analysis can help managers in achieving success in
project in more effective way(Kerzner, 2018).
7. Critical path and network diagram of various activities
Task Name Duration Start Finish Predecessors
1 8 days Mon 27-05-19 Wed 05-06-19
2 18 days Thu 06-06-19 Mon 01-07-19 1
3 3 days Tue 02-07-19 Thu 04-07-19 2
4 8 days Fri 05-07-19 Tue 16-07-19 3
5 18 days Wed 10-07-19 Fri 02-08-19 7,8
6 13 days Thu 06-06-19 Mon 24-06-19 1
7 3 days Fri 05-07-19 Tue 09-07-19 3,6
8 13 days Thu 06-06-19 Mon 24-06-19 1

TASK 2
Project management plan
Context of project plan
The project is based on developing plan for London Skill Concern who performs
charity business for helping young seeking people by providing them education and
employment facilities. It also helps disadvantaged young single parent mothers by conducting
program for providing education and appropriate training to them. The project plan is
prepared for developing effective strategies and procedures so as to provide the needy young
people an effective education and training by using several online, social media and Eclip
products(Todorović and et.al., 2015).
Objectives of project
 To conduct appropriate training programs for needy younger people.
 To help young disadvantaged people.
 To use various social media products for educating younger.
 Designing education procedures to provide training and education by using online
games and Eclips products.
Project plan
Task Name Duration Start Finish Predecessors Resource
Names Cost
Activities 1 day Mon 27-
05-19
Mon 27-
05-19 $0.00
Generation of Idea 10 days Mon 27-
05-19
Fri 07-06-
19 $80,000.00
Analysing need of 15 days Mon 27- Fri 14-06- $10,000.00

society 05-19 19
Determining
number of needy
people in society
19 days Mon 17-
06-19
Thu 11-
07-19 3 $15,000.00
Identification of
actual needs 10 days Fri 12-07-
19
Thu 25-
07-19 4 $30,000.00
Analysing
seriousness of needs 7 days Fri 26-07-
19
Mon 05-
08-19 5 $25,000.00
Development of
various activities 25 days Mon 27-
05-19
Fri 28-06-
19 2 $101,000.00
Selecting part of
society for which
charity is to be
provided
5 days Mon 17-
06-19
Fri 21-06-
19 3,2 $10,000.00
Approaching
various needy
youngsters
20 days Fri 26-07-
19
Thu 22-
08-19 2,5 $16,000.00
Asking them about
their needs 30 days Fri 23-08-
19
Thu 03-
10-19 9,8 $19,000.00
Developing list of
needs 10 days Tue 06-
08-19
Mon 19-
08-19 3,6 $20,000.00
Analysing and
evaluating all the
needs
15 days Fri 04-10-
19
Thu 24-
10-19 10,5 $10,000.00
Prioritizing the
needs 5 days Tue 06-
08-19
Mon 12-
08-19 6 $5,000.00
Developing various
aids for problems and
needs
9 days Fri 26-07-
19
Wed 07-
08-19 5 $14,000.00
Analysing various
ways in which
problems and can be
aid.
17 days Fri 25-10-
19
Mon 18-
11-19 11,12 $2,000.00
Comparing those
with actual needs 8 days Tue 13-
08-19
Thu 22-
08-19 13 $2,000.00
Selection of the best
way. 9 days Tue 20-
08-19
Fri 30-08-
19 11,14 $3,000.00
Developing most
effective plan for
aiding needs
116 days Mon 01-
07-19
Mon 09-
12-19 7 $105,000.00
Evaluating need of
technology in the
project
16 days Fri 23-08-
19
Fri 13-09-
19 16,14 $20,000.00
Finding numerous 15 days Tue 19- Mon 09- 15,17 $35,000.00

technologies that can
be adopted for
providing education
and training program
to needy young
people
11-19 12-19
Analysing and
comparing
technological tools
and need of project
9 days Mon 01-
07-19
Thu 11-
07-19 3 $15,000.00
Selecting the best
technology to be used
in project
18 days Tue 08-
10-19
Thu 31-
10-19 14,25 $35,000.00
Developing use of
social media and
online tools in
project
104 days Tue 13-
08-19
Fri 03-01-
20 13 $132,000.00
Preparing plans for
providing education
and training through
various social media
and online tools
14 days Tue 10-
12-19
Fri 27-12-
19 18 $40,000.00
Determining exiting
tools that can be used
in providing training
and education
16 days Mon 16-
09-19
Mon 07-
10-19 13,19 $15,000.00
Developing new
social media tools or
online products to be
used for education
and training purpose
40 days Mon 16-
09-19
Fri 08-11-
19 19 $30,000.00
Developing plans
for using those tools
and products.
19 days Tue 10-
12-19
Fri 03-01-
20 20 $25,000.00
Preparing plans for
providing online
training and
education
14 days Tue 13-
08-19
Fri 30-08-
19 21,13 $12,000.00
Implementing plan
over project 25 days Fri 01-11-
19
Thu 05-
12-19 4,22 $10,000.00
Providing advise
and guidelines 54 days Tue 10-
12-19
Fri 21-02-
20 20 $55,000.00
Analysing all the
higher education and
employment in
14 days Tue 10-
12-19
Fri 27-12-
19
21 $15,000.00

country
Evaluating actual
level of education of
young needy people
15 days Mon 06-
01-20
Fri 24-01-
20 23,24 $10,000.00
Evaluation of gap 7 days Tue 10-
12-19
Wed 18-
12-19 25 $5,000.00
Providing
appropriate advise
and guidance
35 days Mon 06-
01-20
Fri 21-02-
20 24,27 $25,000.00
Monitoring and
controlling 64 days Fri 06-12-
19
Wed 04-
03-20 29 $245,000.00
Analysis of project
plan 5 days Fri 06-12-
19
Thu 12-
12-19 28,26 $80,000.00
Determination of
actual achievements 8 days Mon 24-
02-20
Wed 04-
03-20 27,30 $60,000.00
Evaluation of gap 4 days Mon 30-
12-19
Thu 02-
01-20 31 $40,000.00
Development of
controlling measures 10 days Mon 27-
01-20
Fri 07-02-
20 33,32 $25,000.00
Implementation of
controlling plans and
policies
6 days Mon 24-
02-20
Mon 02-
03-20 34,36,39 $40,000.00
Completion of
project 10 days Thu 05-
03-20
Wed 18-
03-20 37,38,40 $150,000.00
Critical path

Gantt chart

Key stakeholders
Name of
stakeholder
Impact Involvement in
the project
Interest in the
project
Blocking the
project
Beneficiaries Medium To use the They are the ones By showing no

services of the
trust as being the
prime purpose of
the trust.
who uses the
voluntary
services of the
charity
organization and
are the primary
target
components of
the organization.
They are the one
which are
responsible for
the social growth
of the
organization.
Their interests
shows up the
importance of the
charity
Organization in a
particular
community and
also shows the
popularity of the
trust(Young,
2016).
interest or by
providing
negative reviews
for the trust.
Donors and
Funding sources
High To fund and
capitalize
London Skills
Concern
organization as
These people
helps in funding
the operations of
the organization
as well as bring
Stop donating for
the organization
or lack of
showing interests
in the funding

well as fulfilling
the financial and
other
requirements of
the organization.
out the financial
resources for
pursuing the
different
activities of the
organization.
They donate
different
resources which
serves as assets
to the charity
organization and
helps in fulfilling
its objectives
with the help of
different
resources.
activities.
Community Medium To judge or
review the
activities of the
organization.
Community
monitors and
sees how a non
profit
organization
complete its
mission and
objectives and
what activities
are being
initiated to
benefit the
people of
community in
Opposing the
activities and
functioning of
the organization.

that area.
Employees and
Volunteers
High To provide vital
services for
conducting the
activities of the
organization.
Employees and
Volunteers are
the important
stakeholders in
case of the
charity
organization as
they provide their
services to the
organization so it
can run properly
and achieve its
primary
objectives. These
stakeholders also
promote the
organization as
well as seeks the
recognition of
their services.
They are also
concerned with
the growth of the
organization by
offering
efficiency in their
services.
By not rendering
the proper
services in the
organization and
by showing lack
of interest in the
work and
activities in the
organization.
Federal State
and County
Medium To analyze the
periodical reports
Government
monitors the
By imposing
restrictions over

Administration of the
organization and
in turn providing
different benefits
to the
organization(Hea
gney, 2016).
activities by
claiming the
periodical reports
of the charity
organization. It
also provides
various benefits
such as tax
exemption, tax
deduction,
offering grants
and several other
benefits to
support the
organization.
functioning of
the organization
and by initiating
various kinds of
political pressure
on the activities
of the
organization.
Risk analysis
Risk
description
Impact Severity Responsibil
ity
Mitigation
action
Contingenc
y action
Progress
actions
Funding
Shortages
The impact
will be
relatively
high as the
functioning
of the
charity
organizatio
This risk
turns out to
be serious
as the
existing
activities of
the
organizatio
Financial
manager
and the
managemen
t of the
organizatio
n are
responsible
An
effective
financial
plan related
to the
proper
allocation
of funds
The
strategy of
finding out
new
investors
and fund
donors will
be executed
This issue
will be
resolved in
3-4 days.

n is largely
dependent
on the funds
and
donations.
n will be no
longer
function as
in case of
shortage or
non
availability
of the
funds.
for having
the shortage
of funds in
the
organizatio
n.
must be
formulated
and
executed in
order to
deal with
the risk.
as in case of
shortage of
finance and
other fund
elements.
Injuries at
special
events
The impact
will be
moderate
on the
organizatio
ns.
This will
create
disturbance
in the
smooth
functioning
of an event
or activity
of the
organizatio
n as injury
to the
guests
causes
disturbance
and chaos
among the
crowd.
Event
managemen
t team and
the
organizers
of the
program are
responsible
for the
issue.
An
immediate
plan related
to event
insurance
must be
initiated to
recover the
medical
expenses of
the injury
caused(Lars
on and
Gray,
2017).
A proper
first aid and
medical
support will
be provided
as in case of
any issue
regarding
this.
Immediate
action will
be taken
place within
the shortest
possible
time of the
incident.
Data
Breaches
The impact
will be high
as the data
This issue
will create
the loss of
Technical
support
team and
An
immediate
data backup
Security of
the entire
data will be
This issue
will be
resolved in

of the
organizatio
n will
contain all
the
financial
information
, online
donations
and other
medical
records that
my cause
huge loss
related the
security of
the data.
data related
to the
finance as
the
organizatio
n will be
mainly
dependent
on the fund
raising
capabilities
over the
internet.
Several
credit card
numbers
and
electronic
payment
system will
be at risk
during this
incident(Ke
rzner and
Kerzner,
2017).
the IT
department
of the
organizatio
n will be
mainly
responsible
for the
issue.
will be
initiated at
the time of
the issue
and the
security of
the data will
be
encrypted
to protect it
from being
misused.
initiated
and all the
information
will be
transferred
on different
server to
avoid the
misuse.
one day of
the incident.
Natural
Disaster
The impact
will be too
high as the
disaster will
cause the
This will be
a severe
issue as the
disaster
destroys the
The project
manager
will be
responsible
for not
The project
manager
must be
ready with
the disaster
The
managemen
t
department
must take
This issue
will almost
taker more
than 20
days to be

loss of
property
and the
premises of
the
organizatio
n.
overall
premises of
the
organizatio
n and its
property to
greater
extent
which will
further
result in
huge setup
cost.
predetermin
ing the
disaster
related
activities.
managemen
t plan on
order to
deal with
this issue.
an
immediate
action
related to
the
emergency
and
providing
necessities
to the
people
affected by
the disaster.
resolved
again and
set up the
organizatio
n as it was
before.
CONCLUSION
From the above report it is observed regarding the characteristics of project
management along with its process and stages included in the project. The report also studies
the important knowledge areas in project management along with the purpose of project
documentation. The report also studies the contribution of stakeholders in the completion of
project and their importance. The report concludes by studying the preparation of project plan
along with its analysis and the key stakeholders involved in the project and their risk
involved.

REFERENCES
Books and Journals
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W. and Gray, C.F., 2017. Project management: The managerial process. McGraw-
Hill Education.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for
project management. Wiley.
Lock, D., 2017. The essentials of project management. Routledge.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Young, T.L., 2016. Successful project management. Kogan Page Publishers.
Todorović and et.al., 2015. Project success analysis framework: A knowledge-based approach
in project management. International Journal of Project Management. 33(4). pp.772-783.
Carvalho, M.M.D. and Rabechini Junior, R., 2015. Impact of risk management on project
performance: the importance of soft skills. International Journal of Production Research.
53(2). pp.321-340.
Cleden, D., 2017. Managing project uncertainty. Routledge.
Online
Chapter 4: Project Characteristics. 2018. [ONLINE] Available through :
<https://alison.com/course/276/resource/file/chapter_4_project_characteristics.pdf>