Project Report: Project Management for Classroom Renovation at QAHE

This project management report outlines the renovation and refurbishment of computing labs and teaching rooms at the London and Birmingham campuses of QAHE. The report includes a project initiation document with a detailed budget of £550,000, covering costs for equipment, furniture, and software. It specifies a start date of August 8, 2018, and a finish date of September 13, 2018, with the Managing Director as the project sponsor and Johnathan Campbell as the project manager. The main objectives involve effective resource allocation and proper financial recording. The report identifies major risks such as poor communication and time management. It further includes a stakeholder analysis, Gantt chart, and a Work Breakdown Structure (WBS) to manage tasks, durations, and potential risks like rising technology costs and technical barriers. The report aims to provide a structured framework for project execution and control, emphasizing the importance of technical improvements and efficient resource utilization. References are provided for further reading.

PROJECT MANAGEMENT

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
TASK...............................................................................................................................................1
Project initiation document including budgetary information, time scale objectives etc.......1
Presenting Gantt chart with WBS...........................................................................................3
Preparing Risk register...........................................................................................................8
Project report to Director of Operations...............................................................................13
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15

INTRODUCTION
To achieve objectives of project which is based on implicating effective process, skills,
knowledge and methods has been known as project management. It acknowledges the
professionals, researchers for having satisfactory framework and work structure to initiate,
perform, execute and wind up of the project. It manages team for attaining better goals and
meeting the targets of projected plan. It will be helpful to professionals in analysing the
requirements and accomplishment of key objectives of project.
In the present report there will be planning and strategic development of project plan
which is consists of information, tasks and activities to be done in renovating the teaching
classrooms. This also includes work break structure, budgets and Gantt chart which clarifies the
duration of operations as well as executional needs in each level of operation.
TASK
Project initiation document including budgetary information, time scale objectives etc.
Title of Project Renovation and refurbishments of computing labs and teaching
rooms at London and Birmingham Campus
Estimated budget Considering various charges which will imply over each
operational activity that has been estimate by the project manager
for £550000. This is the estimated cost which will require in all
the operational tasks such as purchasing machineries, equipment,
furniture, lightening, installation of advance software and
satisfactory security system.
Along with this, there are various other relevant costs which will
incur in each operation such as purchasing LCD screens,
renovating classrooms on SMART class projection etc.
Start Date 8 August 2018
Finish Date 13 September 2018
Project Sponsor Managing Director
Project Manager Johnathan Campbell
Main Objectives  A set of various tasks and operations has been
determined and decided by business professionals in
relation with making successful implication of all
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techniques in project.
 Timescale and estimated budgets are needed to be
complete in a satisfactory way.
 Proper allocation of all resources as well as effective
utilisation of resources will be helpful in executing costs.
 Transactions will be recorded properly in the books as
per analysing actual costs incurred in projection.
Overall suggested approach To achieve all targets in a satisfactory manner which requires to
have better execution and control over each tasks and operations
held in business. Utilisation of effective time and proper
execution of each operations is considerably needed. Assigning
roles and duties to all employees in analysing the requirements of
technical improvement in teaching and computing techniques
(Eriksson, Larsson and Pesämaa, 2017). Administration of
each tasks and requirement of funds in each operation needed to
be recorded and reported daily as per acknowledging the
directors in having appropriate costs incurred in this projection.
Major risks There can be various risks which are being associated with the
business such as poor collaboration, communication gaps as well
as improper utilisation of funds in each activity. Along with this,
there will be obstacles will affect the project planning such as
improper time management. The time which have been decided
by professionals in the completion of this tasks which will take 1-
month period which will not been satisfactory for
accomplishment of this project.
Stakeholder analysis
Name of
Stakeholder
Why they are interested in Project, whether they are for/against you and
what you are going to do to look after them throughout the project
Johnathan Campbell
Johnathan performing in the project as the project manager who will executed
all tasks, activities and performances made by all professionals in each
activity. Considering all activities and tasks which are going to be held in this
project which requires to have better operational control. It will bring
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satisfactory control on each activities and tasks that will be useful and
adequate as per making development of all operations.
Natasha Brown She a board member and acts in risk management committee. She analyses
all the industrial risks which will affect the business activities as well as
suggested the alternative to overcome with such obstacles. Defining goals
and operational increment will be quite helpful and better as per making
suitable changes and operational control.
Peter Ross
He is a board member and acts in audit committee of the organisation. The
execution of all the financial operations such as income, expenses as well as
funds required on each stage were administered by him.
Williams Betty He is a financial consultant to the organisation which brings effective
solution to all issues which have incurred in the operations as well as
management of operations that will be useful in better industrial tasks.
Implication of effective technical devices which will be analysed on costs
basis and the most cost-efficient advices has been presented by him for
making suitable refurbishment plan.
Thomas Jackson
He is a building contractor and have showed his interest in the projected plan
by investing capital. He will sponsor this project for improving educational
standard and best teaching techniques to be used by teachers. It will help
students to have better information and enhance their understanding towards
their subjects.
Andy Ebrahim
He is a professor in Geology science and showed his interest in implication of
Smart classrooms as well as development in computer techniques. Technical
improvements such as installation of software and drafting suitable
operational increment learning ability of students.
Presenting Gantt chart with WBS
QAHE has various development requirement on which costs allocation in each task will
have important influences. Administration of all activities on the basis of structured plan as
shown in below listed work breakdown structure (Newton, Greenberg and See, 2017). It will be
helpful to professionals in better implication of all operations that will be helpful in attaining the
targets of business. Along with tasks there has been determination of costs in the operations
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which will be manageable for proper administration and control in each activity. It will bring a
structured framework to professionals in performing all tasks and manage time accordingly.
WBS:
Task
Mode Task Name Duration Start Finish Predecessors Cost
Auto
Schedule
d
Initiating planning
for project 10 days Wed 08-
08-18
Tue 21-
08-18 $150,000.00
Auto
Scheduled
Planning for
Refurbishment 1 day Wed 08-
08-18
Wed 08-
08-18 $10,000.00
Auto
Scheduled
Defining objectives
and targets of
projected plan
2 days Thu 09-
08-18
Fri 10-08-
18 2 $20,000.00
Auto
Scheduled
Staffing or team
management 2 days Mon 13-
08-18
Tue 14-
08-18 3 $20,000.00
Auto
Scheduled
Deterring potential
investors 2 days Wed 15-
08-18
Thu 16-
08-18 4,2 $20,000.00
Auto
Scheduled
Planning software
installation 1 day Fri 17-08-
18
Fri 17-08-
18 5 $50,000.00
Auto
Scheduled
Ascertaining the
needs for training and
development
2 days Mon 20-
08-18
Tue 21-
08-18 4,6 $30,000.00
Auto
Schedule
d
Project draft 2 days Wed 22-
08-18
Thu 23-
08-18 $20,000.00
Auto
Scheduled
Organising meeting
for investors 2 days Wed 22-
08-18
Thu 23-
08-18 7 $20,000.00
Auto
Schedule
d
Designing project
plan 5 days Fri 24-
08-18
Thu 30-
08-18 $230,000.00
Auto
Scheduled
Supplier and
distributor decision
making
2 days Fri 24-08-
18
Mon 27-
08-18 9 $40,000.00
Auto
Scheduled
Accommodation
plans 1 day Tue 28-
08-18
Tue 28-
08-18 2,11 $40,000.00
Auto
Scheduled
Selecting areas of
improvement 1 day Wed 29-
08-18
Wed 29-
08-18 12 $60,000.00
Auto
Scheduled
Drafting blueprint
of project 1 day Thu 30-
08-18
Thu 30-
08-18 11,13 $90,000.00
Auto
Schedule
d
Application of plan 1 day Fri 31-
08-18
Fri 31-
08-18 $10,000.00
4

Auto
Scheduled
Designing
classroom
refurbishment
1 day Fri 31-08-
18
Fri 31-08-
18 12,14 $10,000.00
Auto
Schedule
d
Identifying
refurbishment
requirements
5 days Mon 03-
09-18
Fri 07-
09-18 $60,000.00
Auto
Scheduled
Performing
blueprinted plan 2 days Mon 03-
09-18
Tue 04-
09-18 16 $15,000.00
Auto
Scheduled
Signing off
blueprint plan 1 day Wed 05-
09-18
Wed 05-
09-18 18 $25,000.00
Auto
Scheduled
Implicating non-
destructive test 2 days Thu 06-
09-18
Fri 07-09-
18 16,19 $20,000.00
Auto
Schedule
d
Post project
formalities 4 days Mon 10-
09-18
Thu 13-
09-18 $80,000.00
Auto
Scheduled
Determining
project results and
actual cost
1 day Mon 10-
09-18
Mon 10-
09-18 20 $10,000.00
Auto
Scheduled Report Submission 2 days Tue 11-
09-18
Wed 12-
09-18 22 $20,000.00
Auto
Scheduled
Closing project
after approval 1 day Thu 13-
09-18
Thu 13-
09-18 23 $50,000.00
Gantt Chart:
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6

Critical path:
7

Preparing Risk register
Risk
Description
Mitigation Contingency Pre and
post action
(1-10)
Weighting
scores
(1-10)
1
High profile
employee left
organisation
Owners, auditors,
professors are the key
professionals bodied in
educational institution. It
affects the department of
which they are operating
(Fossum and et.al.,
2018).
For the backup plans,
organisation keep
recruiting more
efficient and better
employees which will
take their place as well
as reduces work
burden and also the
risks of their leaving.
8 4
2
Rise in costs of
technology
While the contract has
been signed by the
professionals on which
defines the rate of the
QAHE bended to be
much concerned about
these risks because the
technical rise in costs
9 6
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product in that period,
but at the time of
implicating such
techniques which charges
higher costs
will impact on their
budgeted plan (Kivilä,
Martinsuo and
Vuorinen, 2017). To
overcome with such
risks there is needed to
implicate strategies
such as buying
second-hand gadgets,
pre-purchase smart
boards etc.
3
Cash flow
fluctuations
Rise in expenses which
may cause the deficit
balance in the cash flow
statement (Kermanshachi
and et.al., 2017). It will
be due to improper
execution and
management of financial
aspects in each task.
Reducing the impacts
and influences of these
risks there will be
requirement of higher
attention and
operational
management in each
tasks of business.
10 9
4
Technical
barriers
While operating the
activities there will be
various issues which will
interrupt the tasks and
operations such as
internet shutdown, poor
functioning of gadgets
which have been used by
teachers and various
similar issues.
Considering this risk
on which it is
necessary to have
periodical lookup to
all activities. QAHE
needed to appoint a
technician who will
look after the gadgets
and make necessary
repairs and
maintenance
7 6
9

(Hallinger and
Bridges, 2017).
5
Changes in
consumers
preferences and
demands.
After implication of
technical software and
gadgets there will be
chances of having
reforms in this context.
Therefore, threat of
having more advanced
version of gadget and
software which were
already installed by the
institution will have
impact in changing the
preferences and wants of
consumers.
Technicians in QAHE
needed to be concord
regarding the updates
and upgradation of the
technologies. Thus,
there will be
requirement of having
effective rise in the
operational activities
of the business. If the
chances of having
technical changes in
the environment
incurred than there is
needed to have better
development and
operational plans that
will be helpful in
advancing the
technical level.
6 8
6
Leave taken by
employees
Leave taken by teachers
or professors at the peak
time of year when the
examination of cards.
Thus, it will affect
internal environment as
well as learning of
students (Steinfort,
2017). It will also create
There is needed to
have appropriate
management and
administration of the
leaves taken by
teachers. The
exceptional cases are
needed to be
considered otherwise
5 7
10