Report: Project Management of QA Higher Education Event Launch

This report provides an executive summary of a project management plan for QA Higher Education, focusing on the refurbishment of teaching rooms and computer labs and the launch of an event. The report includes a project initiation document with budgetary information, timescales, objectives, approach (Prince2 methodology), key staff roles, and stakeholder analysis. It also features a Work Breakdown Structure (WBS) and an explanation of its significance, alongside a critical path analysis. Furthermore, the report addresses risk management by preparing a risk register and proposing mitigation actions. It delves into quality leadership, the role of a successful project manager, and potential project failures. Finally, it analyzes and critiques various project management methodologies, comparing Agile, Waterfall, and Prince2 approaches, before concluding with a summary of the findings and references.

PROJECT MANAGEMENT

EXECUTIVE SUMMARY
Project management is replicated as process to plan, initiate, control and executing work
of team for attaining specific objective and success criteria. The present report will discuss about
QA Higher education. It has shown that, this structure will provide excellent learning
environment along with proper access to this modified technology to support teaching and
studies.

TABLE OF CONTENTS
EXECUTIVE SUMMARY.............................................................................................................1
INTRODUCTION...........................................................................................................................1
Project Initiation document.........................................................................................................1
2. Producing WBS (Work Breakdown Structure) for the project and explaining significance of
critical path analysis....................................................................................................................1
3. Preparing Risk Register by providing mitigation actions for project.....................................6
4.a Explanation of quality leadership on project and role which successful project manager
can play along with failures of project management..................................................................8
4.b Analysis and critique of methodologies which might be used with comparison of Agile,
waterfall and Prince2 methodologies..........................................................................................9
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Project management is replicated as process to plan, initiate, control and executing work
of team for attaining specific objective and success criteria. The present report will discuss about
QA Higher education with context of refurbishment of teaching rooms and computer labs in its
premises for ensuring staff and students to gain expertise and skills.
Project Initiation document
 Budgetary information: Project budgeting is referred as identifying total amount of
money allocated for particular project to use. This helps in controlling cost of project
within approved budget along with delivering goals of expected projects (Jamil and
Carvalho, 2019). It is referred as key to bring business projects on particular time and
budget. With context to this case, this project will be launch in approximate budget of
£50000.
Particulars Amount
(In £)
Event requirements 4600
Sound check, stage and
internet 4500
Food & Beverage services 20000
Marketing Materials 700
Print advertisements 6500
Promoting through media 700
Invitations 5000
salaries 3000
All day refreshments 5000
Total 50000
 Timescales: The entire project would be completed in 109 days as it will initiate from 4th
April where its first activity is of need of university as in 5 days and then objectives of
event will be formulated in 4 days (Ansoff and et.al., 2019). Furthermore, its location will
be decided along with amenities, sound check, stage and internet in aggregate of 5 days.
In the same series, other services such as food and beverage, concierge, guest, date and
budget will be decided in remaining 18 days. With context to other activity, most
important is to select venue as it will be chosen 4 days which comprises both visiting and
finalising site. The attendees of event will be chosen in 9 days and process of invitation
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will proceed for 20 days. The process of RSVP till imparting brochure in 22 days and
event planning in 13 days. For purpose of technology, entire setup of events is decided in
2 days and meal for planning in 5 days. Henceforth, this entire procedure will consider
109 days.
 Objectives: The goal of this project is in context of QA higher education which has
completed refurbishment of computing labs and teacher rooms in premises of London for
ensuring about staff and students to have excellent learning environment along with
access to the latest technology for providing support to teaching and studies. Its aim is to
launch event which has presence of major launch event to publicise which might help in
attracting students and to be highly competitive (Wenu and Tan, 2019). It has been
scheduled in September as in Fresher's week.
 Approach: With reference to this project, Prince2 is considered as approach for launching
this event. Prince2 is an abbreviation as it is referred as projects in controlled
environment and process based method used for effective project management (Lai,
Deng and Chang, 2019). This method is widely practised and recognised especially in
private sectors and its presence at international level as well. It is highly capable for
purpose of managing every aspects such as cost, time, quality, scope, benefits and risk
with application of themes and processes.
 Key staff: On basis of team structure of prince2 is categorised in roles instead of jobs.
The roles are directly allocated to individuals as it comprises workforce, top management
and supplier. In the similar aspect, management board along which comprises top
management as directors who passes decision making to project board. In the same
series, managers appointed through management board with authority for getting
appropriate resources to project set through corporate management (Sanghera, 2019).
Furthermore, with context of important key staff is workforce of this project which will
advertise the innovation and publicise it in public to gain more admissions in school.
 Stakeholder analysis: It is referred as technique which helps in assisting each team
member of project for purpose of understanding variety of stakeholders which have high
interest in project along with individual nuances which could give direct impact on risk of
project (de Oliveira and Rabechini Jr, 2019).
Stakeholder Name Estimated Estimated Risks and Interests
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project
influence
Project
importance
assumptions
Project
Sponsor
Jack lui High Medium It is very
unknown that
funding in out
years would
continue along
with
propensity for
altering mind
at any specific
moment
(Pivec and
Maček, 2019).
The one who
successfully
addresses
requirement of
adjunct
customer and
appears to be
highly
competent
among its
peers. In the
similar aspect,
it gives new
market for
purpose of
expanding new
venture.
Director Pepper parker Low High With context
of giving
every
resources but
it will not
appear for
having
particular
requirements.
It main interest
is to attain
targets along
with avoiding
each cost.
Thus, it will
articulate about
increment in
margin of
sales.
Audience QAHE High High There will be The most
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(Students) Students appearance of
happy with
innovative
process along
with system
equipment.
The threat
would be
strike and
supposed to be
reduced (Ho
and Chuah,
2019). There
will be
attainment of
multiple
requests for
purpose of
additional
training.
effective part
of this project
is about
excitement on
new product
and demand
for bonus
along with
retention and
expansion of
their level of
skill. In this
aspect, these
are highly
beneficial with
this
implementatio
n and
knowledge and
talent will be
enhanced.
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2. Producing WBS (Work Breakdown Structure) for the project and explaining significance of
critical path analysis
WBS:
Task Name Duration Start Finish Predecessors
1. Requirement for event 34 days Mon 04-03-19 Tue 02-04-19
1.1 University Needs 5 days Mon 04-03-19 Fri 08-03-19
1.2 Incorporating
objectives of event 4 days Mon 11-03-19 Thu 14-03-19 2
1.3 Location 2 days Fri 15-03-19 Mon 18-03-19 2,3
1.4 Amenities provided
for 3 days Fri 15-03-19 Tue 19-03-19 3
1.4.1 Sound check, stage
and internet 2 days Wed 20-03-19 Thu 21-03-19 4,5
1.4.2 Food & Beverage
services 2 days Fri 22-03-19 Mon 25-03-19 6,5
1.4.3 Concierge services 3 days Tue 19-03-19 Thu 21-03-19 3,4
1.4.4 Guest services 4 days Tue 26-03-19 Fri 29-03-19 7,8
Project
management
1.
Requirement
for event
2. Venue
Selection
3. Event
Attendance 5. RSVP4. Invitations

1.4.5 Guest and
attendance count 2 days Mon 01-04-19 Tue 02-04-19 8,9
1.5 Date 2 days Fri 22-03-19 Mon 25-03-19 6
1.6 Budget 5 days Tue 26-03-19 Mon 01-04-19 11
2. Venue Selection 4 days Wed 03-04-19 Thu 04-04-19 1,10
2.1 Visiting Site 2 days Wed 03-04-19 Thu 04-04-19 1,6
2.2 Finalising site 2 days Wed 03-04-19 Thu 04-04-19 12
3. Event Attendance 9 days Fri 05-04-19 Mon 15-04-19 13
3.1 Marketing Materials 4 days Fri 05-04-19 Wed 10-04-19 14
3.2 Print advertisements 2 days Fri 05-04-19 Mon 08-04-19 15
3.3 Promoting through
media 3 days Thu 11-04-19 Mon 15-04-19 17
4. Invitations 20 days Tue 16-04-19 Mon 13-05-19 16,15,1
4.1 Designing 5 days Tue 16-04-19 Mon 22-04-19 19,18
4.2 Reviewing 6 days Tue 23-04-19 Tue 30-04-19 21
4.3 Printing 4 days Wed 01-05-19 Mon 06-05-19 21,22
4.4 Distribution 5 days Tue 07-05-19 Mon 13-05-19 23
5. RSVP 22 days Tue 14-05-19 Fri 07-06-19 13,14
5.1 RSVP process
management 5 days Tue 14-05-19 Mon 20-05-19 24
5.2 Online RSVP 4 days Tue 21-05-19 Fri 24-05-19 26
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5.3 Paper RSVP 3 days Tue 21-05-19 Thu 23-05-19 26
5.4 Materials 4 days Mon 27-05-19 Thu 30-05-19 27
5.5 Payment processing 2 days Fri 31-05-19 Mon 03-06-19 29
5.6 Imparting Brochure 4 days Tue 04-06-19 Fri 07-06-19 29,30
6. Event Planning 13 days Fri 24-05-19 Thu 20-06-19 20,16
6.1 Staffing plan 4 days Mon 10-06-19 Thu 13-06-19 31,20
6.2 Guest Speakers 2 days Fri 14-06-19 Mon 17-06-19 33,25
6.2.1 Identification of
project 3 days Tue 18-06-19 Thu 20-06-19 33,34
6.2.2 Communications 2 days Fri 24-05-19 Mon 27-05-19 28
6.2.3 Scheduling activities 2 days Tue 28-05-19 Wed 29-05-19 36
7. Technology 2 days Fri 21-06-19 Mon 24-06-19 25
7.1 Setup for events 2 days Fri 21-06-19 Mon 24-06-19 35
8. Meal Planning 5 days Tue 25-06-19 Mon 01-07-19 38
8.1 All day refreshments 2 days Tue 25-06-19 Wed 26-06-19 39,37
8.2 Catering services 1 day Thu 27-06-19 Thu 27-06-19 41
8.3 Lunch 2 days Fri 28-06-19 Mon 01-07-19 42
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Illustration 1: Gantt chart
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Use of WBS in project management
The project has a definite start and end in effective manner highlighting the activities
being implemented and scheduled accordingly so that business may be able to accomplish
project in a timely manner (Kerzner and Kerzner, 2017). WBS provides these scheduled
activities and complex activities are divided in it. WBS helps to measure how activities aligned
will complete at specific duration so that project completion may be made within defined limits.
Hence, use of WBS in project management is vital for properly scheduling activities and
completing series of tasks on time.
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