SIM335 - Project Management: ERP System, Scope, Budget, Risk & Quality

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This report provides a comprehensive overview of project management principles, scope, budget, risk, and quality, focusing on the core elements necessary for successful project execution. It details the importance of a well-defined scope statement, the development of an accurate project budget considering labor, material, and managerial costs, and the creation of a robust risk strategy involving risk identification, analysis, and mitigation planning. Additionally, the report discusses quality management methods to ensure project deliverables meet required standards. A case study of Wroxham organization's implementation of an ERP system is included, illustrating the application of these principles in a real-world scenario, with a breakdown of the project's work structure, budget, and the characteristics of an effective project manager. This assignment solution is available on Desklib, where students can find more resources and past papers.

SIM335- Managing projects
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Contents
Introduction......................................................................................................................................4
Task 1...............................................................................................................................................5
1.1 What are the core principles of any project and why are they important?........................5
1.2 What would you include in the scope statement for the project?.....................................6
1.3 Using the information below, plot out a full project Gantt chart and identify the critical
path? How many days does it take to complete the project.............................................................7
1.4 What would you need to consider when developing a project budget?............................9
1.5 How would you develop a Risk Strategy for a project, what method would you use?. .10
1.6 What quality methods would you introduce to ensure the project is completed
successfully?.................................................................................................................................. 11
Task 2.............................................................................................................................................12
Executive Summary.......................................................................................................................12
2.1 Introduction..............................................................................................................................12
2.2 ERP system.............................................................................................................................. 12
2.3 Project scope statement............................................................................................................13
2.4 Work break down structure (WBS).........................................................................................14
2.5 Project budget.......................................................................................................................... 15
2.6 Characteristics of the project manager....................................................................................16
Sources (Project management and leadership champions, 2013)2.7 Project scope statement......16
2.7 Project scope statement............................................................................................................17
2.8 Phases of project management.................................................................................................18
Conclusion..................................................................................................................................... 22
References......................................................................................................................................23
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Introduction
The aim of the project is for identifying the advantage and disadvantage of the approaches for
project planning, implementing and controlling. This report covers the scope, characteristics, and
budget, risk, quality for ensuring the successful project management. The factor is discussed for
developing the project budget and the risk of response are elaborated on the project management.
In addition, the quality methods are ensured for successful projects, the phases of the project
management are explained.
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Task 1
1.1 What are the core principles of any project and why are they important?
The project management is the endeavor with the beginning and end which the business takes for
achieving their goals and objectives for bringing the beneficial change (Finkel, et. al., 2017). The
project management principles are necessary assets as these can be applied in the branch of the
project.
 The structure of project
 Definition phase
 Clear goals
 Transparency about status of project
 Recognitions of risk
 Managing disturbances in project
 The responsibility of the project manager
 Success of the project
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1.2 What would you include in the scope statement for the project?
The scope statement is the critical factor for any project. The project manager uses the scope
statement as the written verification for the project result which will create the assumption under
the work (Team, et. al., 2017). The good scope statement includes the following:
Justification: The brief report related to the business needs the project address.
Product scope description: The individuality of the products, services and the results which will
be produced.
Acceptance criteria: The circumstances which met before the deliverables of the project.
Deliverables: The services, products and the result which the project will produce.
Project Exclusion: This is the statement about what the project will not produce.
Assumptions: This is the statement about how the address will unsure the information as the
plan, conceive and perform the project.
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1.3 Using the information below, plot out a full project Gantt chart and identify the critical
path? How many days does it take to complete the project?
The project Gantt chart and the significant path represent the plan which should be refereed in
the life. The work-flow diagram and Gantt chart are showing the critical path as given below:
Figure 1 Project table
Tasks Precedence Time
a - 4 days
b - 6 days
c a 6 days
d b 2 days
e b 5 days
f c 8 days
Figure 2
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A
4 DAYS
B
6 DAYS
C
6 DAYS E
5 DAYS
F
8 DAYS
D
2 DAYS

Gantt chart
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The critical path
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1.4 What would you need to consider when developing a project budget?
Creating the accurate project budget is very important for placing the bid for the project. The
budget revolves around the labor and cost of material (Naldi, et. al., 2016). The project budget
extends from the labor cost to the cost of purchasing the software.
 Defining the direct labor cost
 Estimating the material cost of the project
 Assess the potential travel cost of the project
 Estimating the cost of the project office
 Defining what tools cost may subsist in the project budget
 What will managerial costs be incurred?
 Defining the cost of software.
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1.5 How would you develop a Risk Strategy for a project, what method would you use?
The project risk management plan is the step-by-step instructional document, identifying and
anticipating the scenarios which can put the project at risk. The project risk management plan is
the part of the project business plan.
a. Identifying the risk and creating a risk register: Before running the risk it is important to
identify about them. The risk can be such as project risk, corporate risk, system risk, business
risk, people risk and etc.
b. Analyzing and evaluating risk: After identifying the risk the next step is to analyse and
estimate the risk by determining the result on the completion of the project.
c. Identifying risk triggers: The team is divided into sub groups which will take care of risk; the
subgroups study the risk in the deeper way and recognize the trigger, which tells the project team
that project is running in risk or danger.
d. Brainstorming for solution ideas: The team brainstorms the ideas which subdue the threats;
these are the preventive measures which are taken by the team for starting the project for
decreasing the effects of risk on completion of the project.
e. Creating a plan: As the risks are recognized; the probable solutions are analysed for creating the
action plan for risk.
f. Monitoring and reviewing risk: As the project runs according to project plan with that the
project risk management plan also runs, it takes care of the risk that the project may meet the
way of achievement.
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1.6 What quality methods would you introduce to ensure the project is completed successfully?
The quality management is the process which is needed to determine the project quality, the
quality means meeting the needs of customers. Project quality management has three key
processes which should perform in the project:
a. Plan quality: This involves the identification of the quality requirement for the product and
project which show the meeting requirement of quality.
b. Perform quality assurance: The assurance of quality is used for verifying the process of the
project is sufficient when they are adhered to the deliverables to the project of the good quality.
c. Perform quality control: The control of quality verifies whether the product meets the quality
requirement. The two methods are used for performing the quality control such as Peer reviews
and testing.
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Task 2
Executive Summary
The report is about the Wroxham organisation which designs and builds the motor for the leisure
industry. The company wants to increase their business at the global level but they found the
competition with the other boat suppliers in different countries. The ERP system is the effective
and potential which help the organisation to link with other companies all over the world. The
company installed the ERP system for the efficiency and turning the information system of the
company in the smooth run for attractive the investors for achieving the delivery of customers.
2.1 Introduction
The aim of the task is that Wroxham organisation is installing the ERP system in their business
for communicating with the different companies at the global level. The company will be using
the skills of the project management with the frame-work of project management such as
initiating, planning, execution, monitoring, controlling and closing. Different tools and
techniques are used such as budget, the work-breakdown structure will analyse the cost, scope,
schedule, and quality.
2.2 ERP system
Enterprise resource planning is the business process management software which allows the
association to use the system for integrating the application for managing the business and
functioning the back office which is associated to services, technology, and human resources.
The ERP software integrates the facts for the operation which includes project planning,
development, manufacturing, sales, and marketing.
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