Project Management: Developing an Information System for Sainsbury's

This project report details the development of an information system for Sainsbury's, focusing on project management principles. The report begins with an executive summary and introduction, outlining project aims and objectives. It then delves into project requirements, including functional and non-functional aspects, followed by a discussion of the project team members and a comprehensive project plan. The project scope, work breakdown structure, and estimated time for the project are presented, along with resource needs, Gantt charts, and network diagrams. Cost estimation, project quality considerations, and stakeholder analysis are also covered. The report includes a communication plan, risk management plan, and project deployment plan. Finally, the project handover report, post-project review report, and project signoff form are provided, concluding with recommendations and a conclusion emphasizing the importance of planning and innovation in project management for Sainsbury's information system.

PROJECT MANAGEMENT
DEVELOPING AN INFORMATION SYSTEM FOR SAINSBURY
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EXECUTIVE SUMMARY
The project is initiated for developing a networking system for a retail store named as Sainsbury. The
report includes in-depth information related with how a project could be managed by the organization.
This will help in evaluating every single aspect of the project with the effect of which assurance for the
success will be made. The report also includes information related to the methods and techniques which
could be used by the project manager so as to manage the project. A work breakdown structure is also
being prepared by the project manager which shows a proper bifurcation of every single activity of the
project. Gantt chart and network diagram prepared developed will ensure to provide a set direction to
the team members with the effect of which assurance of success will be made.
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Table of Contents
EXECUTIVE SUMMARY.................................................................................................................................2
INTRODUCTION AND BACKGROUND...........................................................................................................4
Project Aims and Objectives....................................................................................................................4
PROJECT REQUIREMENTS............................................................................................................................5
Functional Requirements........................................................................................................................5
Non Functional Requirements.................................................................................................................5
PROJECT TEAM MEMBERS...........................................................................................................................5
PROJECT PLAN.............................................................................................................................................6
PROJECT SCOPE...........................................................................................................................................6
WORK BREAKDOWN STRUCTURE................................................................................................................7
ESTIMATE TIME FOR THE PROJECT..............................................................................................................7
Resource Needs of the Project................................................................................................................7
Gantt Chart..............................................................................................................................................7
Network Diagram....................................................................................................................................8
COST ESTIMATION.................................................................................................................................11
Project Quality.......................................................................................................................................11
Stakeholders Analysis............................................................................................................................11
Communication Plan.............................................................................................................................12
Risk Management Plan..........................................................................................................................13
Project Deployment Plan.......................................................................................................................13
PROJECT HANDOVER REPORT...................................................................................................................14
POST PROJECT REVIEW REPORT................................................................................................................15
PROJECT SIGNOFF FORM...........................................................................................................................17
CONCLUSION AND RECOMMENDATION...................................................................................................18
REFERENCES..............................................................................................................................................19
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INTRODUCTION AND BACKGROUND
Information System is becoming an important part of the organizations in present time. Companies are
working towards to develop an effective information system with the effect of which work of the
company could be processed in a smooth way. Sainsbury is a company which is working towards to
develop an effective communication system with the help of which it will be able to manage the flow of
information. The communication system of Sainsbury on which it is planning to work will help the
project manager in processing the work within the deadlines and with quality. It also provides access to
the employees in making an effective set of decisions related to the work process and provides a
support to develop an effective set of the plan in relation to project progress. Hence, a report is
developed which will cover all the aspects of the project planned by Sainsbury to be applied at the
workplace. The project developed will provide an effective support system for Sainsbury and will help
the company in managing the work process and completing the project within the due date and budget.
Project Aims and Objectives
The aim of the project is to develop an Information System for Sainsbury which will help it in managing
its flow of communication and keeping a track record on all the activities of the employees working in it.
The proposed project will be completed in 3 Months. Developing a proper communication system is not
an easy task as it requires lots of coding and planning. The proposed project will help Information
System in enhancing its productivity by 20% by the year 2018. The information system project will also
help in reducing the processing time of the work by 30%. This time will help in producing more and
saving money with the effect of which company will be able to sustain in the market and will attain
competitive advantage in the market.
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PROJECT REQUIREMENTS
Functional Requirements
Functional requirement of the project is to ensure that appropriate techniques and methodologies
should be applied at the project. It will help the project manager in managing all the activities in a
proper way.
A time plan will be developed by the project manager with which a Gantt chart will be developed.
The Gantt chart developed will help the project management team in providing a graphical presentation
of the project.
A cost-benefit analysis will help the project management team in evaluating the cost of the project and
will help the same in evaluating the return on the investment made by the company.
Non Functional Requirements
There are a certain set of nonfunctional requirements which are attached to the project. These
nonfunctional requirements will help the project manager in evaluating the theoretical aspects related
to the project. Therefore the nonfunctional requirements of the project are:
Performance requirement in which performance of the team and the project will be evaluated; this will
help in evaluating project progress and will help in managing the project in an effective way.
All the safety requirements related to the project will also be evaluated and all the aspects which could
help in keeping the project team and project safe will be applied.
PROJECT TEAM MEMBERS
The team plays a very vital role in managing a project. It is necessary that the project manager should
hire recruit an appropriate number of the team members who could provide an effective set of support
in managing the project. To manage the project a team of 5 members will be developed. The team will
have a proper and effective set of knowledge of all the technical aspects. They will be able to develop a
proper coding for the project which will help Sainsbury in managing its communication system in a
proper way.
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PROJECT PLAN
Project Title: Developing an Information System for Sainsbury
Project requirement: The project is initiated so as to provide a relevant set of support to the company.
Developing an information system project is a crucial task but with the application of an effective and
appropriate set of tools and techniques assurance will be made that the project will get completed
within the required deadlines.
Project Scheduling: Project scheduling will be done in which bifurcation of every single activity will be
done in a proper way. A proper time will be allotted to each and every activity of the project. Scheduling
will also help in developing a work Breakdown structure and a Gantt chart.
Team Management: Proper number of team members will be hired by the project manager so as to
ensure that the project requirements could get fulfilled in a proper way.
Project Budget: Cost-benefit analysis will be done so as to ensure that a relevant set of the budget could
be prepared and return on investment and break-even analysis could be done.
Project Closure: After completion of the project it will be terminated and assurance will be made that all
the aspect related to the project should be rechecked and all the gaps and loops should be evaluated
and removed.
PROJECT SCOPE
The scope of the project is to evaluate all the aspects which could help in determining and evaluating
the requirements of the project and completing the same within the deadlines. The project initiated will
help Sainsbury in making the work process easy and more effective. It will also help the company in
managing its progress and will help the same in attain success in the market.
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WORK BREAKDOWN STRUCTURE
ESTIMATE TIME FOR THE PROJECT
Resource Needs of the Project
To manage the project it is required that a project manager should work towards to use an effective set
of Software which could help in developing an appropriate communication system.
A team of 5 members
Microsoft Project
5 systems on which the team members will work
Gantt Chart
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Network Diagram
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(Levin, 2007)
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COST ESTIMATION
(Liu, 2012)
Break-even will occur in 3 years 48 days
Return on investment evaluated is 0.26%
Project Quality
To manage the quality of the project appropriate set of tools and techniques will be used by the project
manager. All set of requirements of the project will be evaluated which will help in maintaining the
quality. MS project is the tool which is being used by the project manager so as to ensure that the
quality of the project could be maintained and the same could get completed within the required
deadlines and budget (Lock, 2013).
Stakeholders Analysis
Stakeholder name Internal/External Interest Power
Owner of Sainsbury Internal Firm Management High
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