Project Management Plan: Server and Computer Installation Project

This project management assignment outlines the installation of two new servers and ten computers in a small business. It encompasses a detailed project management plan, including an executive summary, project justification, aims, and scope. The project delves into background information, project selection matrices, feasibility, sustainability, and risk management. It covers project assumptions, constraints, and expected benefits, alongside a comprehensive risk register and probability/impact matrix. The project also addresses the need for improved information system integration, and the relevance of this project to similar IT-based projects. The student provides a project selection matrix, feasibility analysis, and risk management procedures, culminating in a conclusion and bibliography. This project, available on Desklib, is a practical application of project management principles in an IT context.

Running head: PROJECT MANAGEMENT
Installation of 2 new servers and 10 computers in small business
Name of the Student:
Student Number:

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Table of Contents
3. Executive Summary...............................................................................................................3
3a. Project Justification..........................................................................................................3
3b. Project Aim......................................................................................................................4
3c. Project Scope....................................................................................................................4
3d. Purpose of the Project Management Plan........................................................................5
4. Background............................................................................................................................6
4a. Describe the need the project is set to address.................................................................6
4b. Relevance with Similar Projects......................................................................................8
5. Project Selection Matrix.........................................................................................................9
5b. Explanation of Criteria, Rankings, Weightings, and Rating Schemes.............................9
5c. Project Selection Matrix developed for the evaluation..................................................11
5d. Provide a summary and analysis of the outcome......................................................12
6. Project Feasibility and sustainability....................................................................................13
6a. Feasibility and sustainability of the project with Strength and Weakness.....................13
6b. Approval requirements..............................................................................................14
6c. Project assumptions...................................................................................................15
6d. Known constraints..........................................................................................................16
6e. Expected benefits and dis-benefits.................................................................................17
10. Project Risk Management.............................................................................................19
10 a. Risk Register for the project........................................................................................20
10b. Risk Probability/Impact matrix....................................................................................21
10c. Risk Management Procedure........................................................................................22
10d. Other Information related to Risk Management..........................................................22
13. Conclusion..........................................................................................................................26
14. Bibliography.......................................................................................................................29

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3. Executive Summary
The project had been formed for implementing the improved and systematic server
implementation in the small organization. The implementation of 10 PC machines and 2
servers of network would be developed for integrating the functions of operations in the
organization. It would tend to form the improvement of opportunities in the organization for
developing the effective performance increment of the operations within the organization.
The installation of the server would be done by considering the concepts and principles of
project management. The use of change management plan, project management plan, project
selection matrix, risk matrix – probability/impact matrix, qualitative & quantitative project
risk management, risk identification, and risk response planning had been helpful for
integrating the operations of the project for forming the effective system integration. The
system integration would form the use of active servers and it would result in deployment of
the sufficient improvement of the operations. The two servers would be highly effective for
the implication of the faster processing of applied functions in the organization. The
improvement of the functions had been formed for integrating the operations for carrying out
the operations in the organization.
3a. Project Justification
The project would be developed for arranging the improvement of 10 PC machines
and 2 servers of network for the improvement of the improved and systematic processing of
the operations. According to Adams and Lee‐Jones (2017), the use of the improved and
systematic network implementation would help in developing the integration of the
information system and it would help in developing effective control of operations in the
organization. The implementation of the network server would help in the operations of the

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operations. It would tend to form the improvement of opportunities in the organization for
developing the effective performance increment of the operations within the organization and
it would result in forming the effective flow of information. The improvement of the
systematic and secure operations would tend to form the integration of the operations for the
organization.
3b. Project Aim
The project aims to develop the improved and systematic system integration of the
operations and it would form the developed method. The aim of the project is for developing
an effective plan for integrating the supplementary improvement of the operations. The
project would form the supportive improvement of the operations to form the improved
processes in the operation improvement. The improvement of plan and effective use of the
project management principles would assist in integrating the improvement of the operations.
It is very helpful in forming the deployment of the improved and systematic operations in the
organization.
3c. Project Scope
The project scope includes the deployment of the improved and systematic processing
for the integration of the system integration. The project includes the improvement of the
improved and systematic processing of the operations. The project would include the
improvement of the project plan that could be implied for improvement of the operations and
it would be implied for forming the improved and systematic operations of the organization
(Ahmad, Bosua and Scheepers 2014). The exclusions in the project are very helpful for the
improvement of the operations and the implication of the improved and systematic processing
in the organization. The assumptions of the project include the benefit of improvement of the
operations and implementation of the servers would result in forming the accurate and

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implicit improvement of operations at the organization. The time, budget and network
dependency would be the primary constraints for the project. The key deliverable for the
project would form the server implementation and it would form the improvement of the
operations.
3d. Purpose of the Project Management Plan
As opined by Alcorn, Good and Pain (2013), Project Management Plan is a document
that has been developed for forming the improved and systematic processing of the
information. It was formed for integrating the development functions for the organization.
The project management plan consists of some steps namely assess, initiate, plan, control,
stabilize, and close. The activities of the project would help in forming the installation of two
servers and 10 computers in the organization. The document would be developed for
integrating the functions of implementation and it would form the improved and systematic
processing of the organization. The plan of project management would help in phasing the
activities of the project in different sub-projects and then developing the server
implementation in the organization. The effective project management plan improvement
constitutes the implementation of the improved and systematic processing of the organization
(Behl and Behl 2012). The implementation of the improved and systematic operations would
help in forming the system improvement of operations.
The project management plan consists of developing the effective role of the
operations and it would form the effective control of the functions in the organization. The
plan consists of 5 phases namely project initiation phase, project implementation phase,
project planning phase, project monitoring phase, and lastly project closing phase (Bommer,
Crowley and Pinho 2015). The initiation phase would help in requirement analysis,
developing initial documents, making the project charter documents, submitting the initial
documents and charter for approval, and approval of the initiation documents. The planning

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phase includes the analysis of the requirements of the project, developing outline for the plan,
reviewing the plan outline with requirements, making complete plan for the project, client's
requirement is considered, network components are considered for design, structure and
design outlay are made, evaluation of the design, completion of the design, and site planning
is developed. The implementation phase includes basic infrastructure is formed, computer
machines are purchased, computer devices are set up, network routers and switches are
installed, network components are aligned as per design, software and tools are installed in
the device, and programming is done (Borgman, Mubarak and Choo 2015). The project
testing phase includes testing of the network components and execution of the server
components. The project closure phase consists of making final report is developed,
submitted for sign off, signed off, and project is closed.
4. Background
4a. Describe the need the project is set to address
The project of implementation of 2 servers of network and 10 computer devices in the
organization would be helpful for the organization to develop the improved and systematic
processing of the information processing. The lack of the integration of the information
system would result in developing some issues in the operations of the organization (Mir and
Pinnington 2014). The issues of the organization include the delay in information transfer,
improper integration of the information system, and increased amount of work load. The
project improvement would result in forming the effective management of the information
system (Browning, So and Sparks 2013). The project had been set for forming the
improvement of the operations and it would form the most systematic and influential
improvement of the operations. The problem of the organization in managing the effective
and improved information processing would tend to be solved by using the effective and

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improved information processing via network server connections.
The improvement of the project would result in forming the improved and systematic
processing of the information for the organization. The information processing would be
helpful for carving out the improvement of the effective information system implementation.
The implication of the server would help in developing the enrollment of the operations in the
organization. The project would help in forming effective and operational improvement of
the system integration (Martinelli and Milosevic 2016). The implication of the project would
tend to form the improvement of the operations to implement the existing facilities to form
the improved processing. The data collected would imply the improvement of the operations
to form the improvement of the guide for carving the improvement of the operations. The
improvement of the operations can benefit the improvement of the functions and it would
divulge the operational processing of the organization by processing the information system.
Context and Explanation of Project’s Constraints: The constraints of the project of
implementation of 2 servers of network and 10 computer devices are Time, Budget, and
Quality. The project had been scheduled for being completed in 50 days and each of the sub-
projects is formed with a allocation of minimum some days for the activities. It would be
important for ensuring that the project would be completed in the estimated time (Cardona et
al. 2012). The project involves the use of the many resources such as human resources
(project manager, network engineer, planner, contractor, analyst, network designer, and
workers) and material resources like network equipments and computer devices. The
implementation of the operations would involve the improvement of operations. The project
had been set for forming the improvement of the operations and it would form the most
systematic and influential improvement of the operations. The implication of the project
would tend to form the improvement of the operations to implement the existing facilities to
form the improved processing. The data collected would imply the improvement of the

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operations to form the improvement of the guide for carving the improvement of the
operations.
4b. Relevance with Similar Projects
The project of implementing two servers and 10 computer devices would be helpful
for applying the effective and improved operations for the business organization. The project
is technological based and it comprises of forming the IT solutions for the organization.
Similar projects like “Installation of server line” or “Implementation of IT based solutions”
would be helpful for providing guidance in the project (Clarke 2014). The project comprises
of many activities and it would require improvement of proper planning in the organization.
The resource usage calculation and system integration would form the effective deployment
of the improved processing. The operational improvement would form the assurance to the
existing functions for carving the improvement of the operations. The inclusion of the
operations would form the deployment of the old records and plan structure of the projects of
“Installation of server line” or “Implementation of IT based solutions” for the project of
implementing the 2 servers and 10 computer devices. The operational structure of the project
would comprise of developing the effective flow of operations within the structure of project
team members. The similar projects are employed for forming the inclusion of the operations
to integrate in the improvement of the system integrated improvement.
Factors of
Comparison
Implementation of two servers and 10
computer devices
Similar Projects
Planning
Methodology
The planning methodology used for the
project of Implementation of two servers
and 10 computer devices would be
developed while considering the
improvement of the IT infrastructure and
The planning methodology for
the similar projects would also
be developed while considering
the effective system
improvement methodologies

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using methodologies like Agile, Scrum,
or Waterfall.
like Agile, Scrum, or Waterfall.
Requirements Hardware and software components for
improvement of the network
infrastructure and building the improved
and systematic processing of the
operations.
Similar hardware and software
components would be required
for constructing the improved
and systematic processing of
the project operations and
improvement of products.
Budgeting and
Cost estimation
The project budgeting and cost
estimation would be developed for
forming the effective control of
resources in the project by calculating
cost of resources and it would form the
improvement of the functions.
The budgeting and cost
estimation would comprise of
using the cost of raw materials
and resources similarly.
Success
Criteria
The project’s success criteria is
dependent on the functionality of the
network in the project of Implementation
of two servers and 10 computer devices
along with completion of the project in
estimated time and resources.
The success criteria of the
project would involve the
carrying out of the project in
the estimated time and
schedule.
Table 1: Factors of Comparison of the project with similar projects
5. Project Selection Matrix
5b. Explanation of Criteria, Rankings, Weightings, and Rating Schemes
The Project Selection Matrix is developed for forming the improvement of a statistical value

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of improvement scheme for the improvement of the organization. The selection of the project
can be deduced by means of calculating the assigned values to each of the selection criteria
and forming an accurate overall summary for the project (Covello et al. 2013). The criteria
would be selected for realizing the accurate and improved functions for the project
improvement methods. The improvement of the project would involve the analysis of the
project to form the effective and improved services of the organization. The rankings would
help in sufficient improvement of the operations. The improvement of the project selection
criteria would involve assigning of the project with specific and improved system integration.
The weighting had been set for calculating whether the criteria of selection are better or not.
The improvement of the operations would help in forming the effective rating schemes for
the project operations. The section of rating is developed for improving the effective
operations for the project of implementing 2 servers and 10 computer devices in the
organization.

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5c. Project Selection Matrix developed for the evaluation.
Project Selection Matrix
Project Name: Implementation of 2 servers and 10 computer devices in the organization
Evaluation Criteria
Potential Solution Develop
new
process
for using
network
server
Integration
of the
system
operations
Update Staff
Orientation
Process
Streamline
data
collection
process
Improvement
Facilities for
system
operations
Improve
customer
service
satisfaction
Total
Weight age
Rank
Strategic connection to project goals 4 5 1 3 5 3 21 1st
Customers indicate need for
improvement
5 4 3 2 4 2 20 2nd
Data demonstrate that a gap exists 1 3 2 5 1 5 17 4th
Strong support from staff 3 1 5 4 2 1 16 5th
Strong support from managers 2 2 4 3 3 4 18 3rd
Table 2: Project Selection Matrix for the project
Strongly Agreed 5
Agree 4
Neutral 3
Disagree 2
Strongly disagreed 1
Table 3: Rating Value for Project Selection Matrix

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5d. Provide a summary and analysis of the outcome
The improvement of Project Selection Matrix had been done for forming the analysis
of the improved and systematic processing of the information for developing the effective
communication in the organization. The factors like develop new process for using network
server, integration of the system operations, update staff orientation process, streamline data
collection process, improvement facilities for system operations, and improve customer
service satisfaction have been included in this project. The criteria would be selected for
forming the accurate and improved operations for the project improvement methods
(Fernandez et al. 2015). The improvement of the project would involve the analysis of the
project to form the effective and improved services of the organization. The rankings would
help in sufficient improvement of the operations. The improvement of the project selection
criteria would involve assigning of the project with specific and improved system integration.
The weighting had been set for calculating whether the criteria of selection are better or not.
The improvement of the operations would help in forming the effective rating schemes for
the project operations. The section of rating is developed for improving the effective
operations for the project of implementing 2 servers and 10 computer devices in the
organization.
The improvement of the criteria of develop new process for using network server,
integration of the system operations, update staff orientation process, streamline data
collection process, improvement facilities for system operations, and improve customer
service satisfaction had been used for forming the effective analysis of the project selection
criteria. The strategic connection to project goals, customers indicate need for improvement,
data demonstrate that a gap exists, strong support from staff, and strong support from
managers would be evaluated and their values are 21, 20, 17, 16, and 18. Hence strategic
connection to project goals has been ranked 1st, customers indicate need for improvement has

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been ranked 2nd, strong support from managers has been ranked 3rd, data demonstrate that a
gap exists has been ranked 4th, and strong support from staff has been ranked 5th.
6. Project Feasibility and sustainability
6a. Feasibility and sustainability of the project with Strength and Weakness
The project is feasible for the implementation of the servers and computer devices in
the organization (Greenleaf 2014). The implementation would provide them with options for
carrying out the improved and systematic operations for implementing the effective
functions. The project is feasible in terms of resource and time exhaustion. The feasibility of
the project can be analyzed by considering the effective budget of the project. The project had
an estimated budget of $50000 AUD and it is feasible to the organization implementing the
servers and computer machines.
The sustainability of the project is a measure of the project of implementing 2 servers
and 10 computer devices in the organization in terms of value benefit recovery (Heldman
2015). The organization would have to exhaust a resource of AUD$ 50000 and it is a
considerable sum of money for the organization. Hence, it is important for the organization to
develop the sustainability of the project in terms of value and benefits. The improvement of
the performance of the organization for carrying out the activities of the organization more
effectively would be the primary sustainable option for the organization (Grunig 2013). The
improvement of the performance of the organization would be helpful for forming the
improved and systematic operations.
The strengths of the implementing 2 servers and 10 computer devices project that
would form the benefit to the organization are increment of the speed of the operations,
improvement of the customer supports, implementation of technological improvement, and
easing of the data processing. The implementation of the 2 servers and 10 computer devices

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would help I forming the improved speed and pace of operations by developing the effective
channel for communication. The increase of the efficiency of operations would help in easing
the data analysis and flow of information (Haimes 2015). The increment of the performance
would tend to help in improvement of improved customer support. The customer support is
formed for benefitting the organization with increase of the customers. The customers
increase would help in increasing the overall profitability and revenue generation in the
organization. The revenue generation would provide scope for scalable expanding the market
by the organization. The weaknesses of the implementation of the 2 servers and 10 computer
devices would involve the limited number of resources. The limited number of resources
would tend to result in forming the failure of the system. The organization is small and hence
it is prone to the misalignment of the operations causing harm to the overall functionalities of
the organization. The slackness of operations would cause the threats to the data loss and
system failure issues (Jeong et al. 2015). The resource exhaustion would also tend to for the
threat of project being unable to complete.
6b. Approval requirements
The project approval requirements would include the improvement of the improved
and systematic operations for implementation of 2 servers and 10 computer devices in the
organization. The approval of the projects would tend to form the improvement of a proper
project completion result and signing off the documents in the organization. The approval of
the projects would tend to form the improvement of the effective and improvement of
operations. The improvement of the operations would assist in forming the involvement of
the functions in the organization. The improvement of the project plan would be helpful for
the integration of the operations for forming the improvement of the operations in the
organization. The completion of the project in the estimated time and resource exhaustion for
the project would be the primary factor for project approval.

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6c. Project assumptions
The assumptions of the project would tend to form the completion of the project and
subsequent improvement of the effective communication in the organization (Jin, Wang and
Hu 2015). The improvement of the operations would tend to form the improved and
systematic operational activities in the organization. The assumptions of the project are,
Effective Utilization of Project Resources: The effective utilization of the resources
is the primary assumption made in the project. The improvement of the project operations
would tend to form the improved and systematic deployment of the functions in the
organization. The operations of the project would tend to form the analysis of the existing
resources and closure of the project with the expenses of resources.
Timely Completion of the project: The project operations would be required to be
finished within the projected time duration. The closure of the project in the estimated time
the project would be the primary factor for project (Turner 2016). The improvement of the
project plan would be helpful for the integration of the operations for forming the
improvement of the operations in the organization. The improvement of the project plan
would be helpful for the integration of the operations for forming the improvement of the
operations in the organization.
Use of the Project Management Concepts: The concepts of the project management
would tend to be developed and improve the operations of the organization. The systematic
and effective principles of using the project management concepts would tend to help in
developing the effective use of information processing (Johnson et al. 2015). The concepts of
project management are implied for developing the improved and systematic use of the
improvement model. The integration of the organization would tend to form the improvement
of the operations with time duration.
Improvement of Operations: The project of implementing 2 servers and 10

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computer devices in the organization would bring about the value benefits in terms of
performance. The organization would have to exhaust a resource of AUD$ 50000 and it is a
considerable sum of money for the organization. The improvement of the performance of the
organization for carrying out the activities of the organization more effectively would be the
primary sustainable option for the organization. The implementation of the 2 servers and 10
computer devices would help I forming the improved speed and pace of operations
Maintenance of working culture: The project team would tend to maintain the
working harmony and plan of required processes for the improvement of operations in the
organizational structure. The working culture tends to form the occupation of the operational
processing. The implementation of the processes would be helpful in developing the
integrated system operations for the organizational processing. The maintenance of working
culture would assist in forming the improvement of the system integration in the
organization.
6d. Known constraints
The constraints of the project of implementation of 2 servers of network and 10
computer devices are Time, Budget, and Quality.
Time Constraints: The project had been scheduled for being completed in 50 days
and each of the sub-projects is formed with a allocation of minimum some days for the
activities (Kerzner 2013). It would be important for ensuring that the project would be
finished in the expected time. The implication of the project would tend to form the
improvement of the operations to implement the existing facilities to form the improved
processing. It would help in improving the overall speed of operations. The project had been
set for some time duration for each of the activities of the project and it would be required to
be completed in the estimated time duration.
Budget Constraints: The project involves the use of the many resources such as

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human resources (project manager, network engineer, planner, contractor, analyst, network
designer, and workers) and material resources like network equipments and computer
devices. The overall budget of the project is AUD $50,000 and the activities of the project
would be required to be completed in that estimated time duration. The estimated budget of
the project would be held responsible for developing the effective transfer of the information.
Quality of Operation Constraints: The use of planned operations had assisted in
forming the quality improvement of operations. The improvement of the project plan would
be helpful for the integration of the operations for forming the improvement of the operations
in the organization (Ko and Kirsch 2017). The project improvement had resulted in forming
the effective management of information system. The project had been set for executing the
improvement of the operations and it would form the most systematic and influential
improvement of the operations. The data collected would imply the improvement of the
operations to form the improvement of the guide for carving the improvement of the
operations.
6e. Expected benefits and dis-benefits
The project of implementing the two servers and 10 computer devices would be
developed for forming the support to the organization. The benefits of the project are given
below,
Effective use of Principles of Project Management: The installation of the server
would be done by considering the principles and concepts of project management. The
systematic and effective flow of operations would tend to form the implementation of the
system for the formation of the improved and systematic principles of project management.
The project would form the supportive improvement of the management functions to form
the improved processes in the operation improvement.
System Integration: The server improvement had been helpful for integrating the

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operations of the project for forming the effective system integration. The system integration
would form the use of active servers and it would form the deployment of the sufficient
improvement of the operations. The two servers would be highly effective for the implication
of the faster processing of the operations in the organization. The integration of the
operations would tend to form the effective flow of operations.
Improvement of Operations: The use of planned operations had assisted in forming
the quality improvement of operations. The improvement of the project plan would be helpful
for the integration of the operations for forming the improvement of the operations in the
organization (Lam 2014). The improvement of the secure and systematic operations would
tend to form the integration of the operations for the organization. The improvement of plan
and effective use of the project management principles are helpful for integrating the
improvement of the operations.
However, the project had to face some issues in forming the effective completion of
the operations such as dependency on network and issues in integrating the operations of the
project. The improvement of the operations would tend to form the issues in integrating the
existing operations. The issues of the implementation of the two servers and ten computer
devices would result in failure of integrating operations at the organization. The
Incompatible data would tend to form the issues in integrating the operations of the
organization and form issues in developing integrated information processing (Larson and
Gray 2013). The data incompatibility would tend to form the hindrance in the improvement
of effective operations for forming the accurate information processing. The system
integration would be formed for forming the major hindrances in the improvement of the
improved and systematic organization processing. The Lack of resources would be another
major issue in forming the improved and systematic processing for the server connection
developed (Leach 2014). The lack of resources would ultimately tend to form the effective

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issues in forming the improvement of the operations. The resource shortage would tend to
demolish the existing parameters of operations and it would permanently form the hindrance
in carrying out the activities of server implementation.
10. Project Risk Management
As defined by Ali et al. (2014), the project risk management is developed for forming the
effective deployment of the improved risk mitigation strategies that could help in forming the
protection against the factors of risk in the organization.

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10 a. Risk Register for the project
RISK
NO. RISK DESCRIPTION RELATED IMPROVEMENT
ISSUES
RELATED OPERATIONAL
ISSUES CONTROL STRATEGIES
CONTROL
EFFECTIVENESS
RATING
LIKELIHOOD
OF RISK
SCORE
CONSEQUENC
E OF RISK
SCORE
RESIDUAL
RISK
RATING
RISK
TREATMENT
1 Risk of Over budget The over budget of the project would
result in depletion of the excess
resources in the project.
The over budget would tend to form
the effective damage for forming the
shortage of implementation issues
Improvement of the Proper
Budget allocation for the project
Medium 2 4 Medium Accept
2 Risk of Delay in
completion
It is possible that the overall project
completion would take more time than
expected for completion of the project.
The delay would tend to form the
issues in forming the operational issues
in the operation
Following the project plan
schedule developed
Low 3 1 Low Avoid
3 Risk of Network Error The network errors would result in
causing the systematic incompatibility of
the operations and the data stored.
The network errors would result in
forming the issues in implementing the
servers and transfer of the information
Approved network designing for
dealing with the issues of
network errors
High 4 3 High Reduce
4 Risk of Misalignment
of the servers
The misalignment of the servers would
result in causing the major issues of the
organizational operations.
The misalignment of the servers would
tend to form the impact on the
implementation of the effective control
strategies
Server improvement methods
should be implied for effective
organizational improvement
High 5 4 Very High Change
likelihood
5 Risk of Data
incompatible
The data used for the storage of the
information of the organization might
not be compatible with the storage of the
new servers.
The risk of data incompatibility would
tend to develop the hindrances in
improved and systematic processing of
the organization
Incompatible data should be
changed to platform integrated
data base server
Medium 4 5 Very High Change
consequence
Table 4: Risk Register for the Project
CONTROL
EFFECTIVENESS
RATING
LIKELIHOOD
OF RISK
SCORE
CONSEQUENC
E OF RISK
SCORE
RESIDUAL
RISK
RATING
RISK
TREATMENT
High 1 1 Very High Accept
Medium 2 2 High Avoid
Low 3 3 Medium Reduce
4 4 Low Share risk
source
5 5 Change
likelihood
Change
consequence
Table 5: Risk Rating Scale

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10b. Risk Probability/Impact matrix
Project Name: Implementation of Two Servers and Ten Computer Devices
Project Risk Probability Matrix
Risk
No.
Risk Name Risk
Classification
Description of Risk Likelihood Consequences Impact (Likelihood X
Consequences)
Risk Ranking
1 Risk of Over budget Financial
The over budget would tend to form the effective damage for forming the shortage of implementation issues
2 4 High 4th
2 Risk of Delay in completion Operational The delay would tend to form the issues in forming the operational issues in the operation 3 1 Low 5th
3 Risk of Network Error Technical
The network errors would result in forming the issues in implementing the servers and transfer of the
information 4 3 High 3rd
4 Risk of Misalignment of the
servers Technical
The misalignment of the servers would tend to form the impact on the implementation of the effective
control strategies 5 4 Extreme 1st
5 Risk of Data incompatible Technical
The risk of data incompatibility would tend to develop the hindrances in improved and systematic
processing of the organization 4 5 Extreme 2ns
Likelihood Rating
Consequence
s Rating Impact Rating
Frequent 5 Catastrophic 5 16 to 25 Extreme
Probable 4 Significant 4 8 to 12 High
Occasional 3 Moderate 3 4 to 6 Medium
Remote 2 Low 2 1 to 5 Low
Improbable 1 Insignificant 1
Table 6: Risk Probability Matrix for the Project

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10c. Risk Management Procedure
Risk management is a concept of analyzing the factors of risk and developing some plan of
action for mitigating the risk factors by implying the effective control strategies (Lewis
2016). The project risk management is developed for forming the effective deployment of the
improved risk mitigation strategies that could help in forming the protection against the
factors of risk in the organization. The management of the risk would help in integrating the
factors of risk and deploying the improved and systematic processing of the organization. The
risk management procedure consists of risk analysis, risk evaluation, risk control, risk
acceptability, and risk management report. The risk analysis and evaluation together can be
termed as risk assessment. The assessment of the risk would be helpful for the integration
analysis of the factors of risk and developing plan of operations. The various risk that the
project of implementing 2 servers and 10 computers would face are risk of over budget, risk
of delay in completion, risk of network error, risk of misalignment of the servers, and risk of
data incompatible. According to Rakow, Heard and Newell (2015), the risk management plan
for implementing the effective and improve processing of risk mitigation strategies would
form the following solutions improvement of the proper budget allocation for the project,
following the project plan schedule developed, approved network designing for dealing with
the issues of network errors, server improvement methods should be implied for effective
organizational improvement, and incompatible data should be changed to platform integrated
data base server. The risk management would help the project of implementation of 2 servers
and 10 computer devices for forming the effective and improved strategies of implying the
improved and systematic operations of the organization.
10d. Other Information related to Risk Management
Risk management planning: The risk management planning is developed for

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implementing the risk management strategies and operations of developing some improved
management procedures. The improvement of the improved and systematic processing would
help in forming the risk management for the organization. The risk management planning
would help in forming the improvement of the improved and effective facilities of the
organization. The risk management planning would help in integrating the effective flow of
control strategies for the project in integrating the effective improvement of the operations.
The control strategies would be developed for the proper budget allocation for the project,
following the project plan schedule developed, approved network designing for dealing with
the issues of network errors, server improvement methods should be implied for effective
organizational improvement, and incompatible data should be changed to platform integrated
data base server by the help of risk management planning.
Risk identification: The identification of the risk is created for integrating the
existing facilities of process and it would help in developing the analysis of the risk factors
for developing the improved and effective processes of the organization (Maylor, Turner and
Murray-Webster 2015). The identification of the risk would be done for evaluating whether
the factors of risk would result in developing the effective hindrance of the processes. The
various risk that the project of implementing 2 servers and 10 computers would face are risk
of over budget, risk of delay in completion, risk of network error, risk of misalignment of the
servers, and risk of data incompatible. These risks would form the major influence on the
processes of the organization and it would tend to form the issues in system process.
Qualitative risk analysis: The qualitative risk analysis is a procedure of analyzing
the factors of the risk on a predefined rating scale (Creswell 2013). The risk would be scored
based on the likelihood and probability of occurrence. The impact of the project would tend
to form the improvement of the concise issues for the improvement of project. The impact
scale would be defined for the organization and the values would range from the scale of one

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to five. The risk factors that have highest impacts on the objectives of the project for example
on schedule, quality, and budget would be given 5 score and the risk factors that have least
impacts on the objectives of the project for example on schedule, quality, and budget would
be given 1 score.
Quantitative risk analysis: Accoding to Creswell (2013), the quantitative risk
analysis is formed for analyzing the factors of risk further and it would tend to classify the
project risk factors in terms of a more realistic and probabilistic analysis. The numerical
rating would be given for developing the accurate and improved analysis of the project
processes and it would analyze the possible outcomes of the project. The assessment of the
risk factors would tend to develop the achievement of the project processes and it would help
in developing the quantitative approach for the uncertainty analysis. The quantitative risk
analysis for the project of implementing the improved and effective processes would analyze
the realistic and achievable cost for the projects (Maxwell 2012). The major requirement for
the quantitative risk analysis is the conductance of developing the improved and effective
analysis of the processes.
Risk response planning: The risk response planning would be helpful for developing
the improved and effective improvement of activities for reducing the negative impact of the
factors of risk (Mitchell and Zmud 2015). The improvement of the improved and systematic
processing would help in developing the risk response planning for the organization. The risk
response planning would help in developing the improvement of the improved and effective
facilities of the organization. The risk response planning would help in integrating the
effective flow of control strategies for the project in integrating the effective improvement of
the processes. The risk response planning is formed for developing some strategies for
developing the effective control strategies of the risk factors. The implementation of the risk
response planning would tend to form the improved and effective processing of the processes.

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Risk monitoring and control: The risk monitoring would be developed for
implementing the monitoring of the project risk analysis. The analysis of the risk factors
would tend to form the effective implementation of the processes and it would form the
effective improvement of the processes. The risk monitoring would be developed for
developing the analysis of the risk factors (Mans et al. 2013). The monitoring and controlling
of the risk factors in the project of implementing 2 servers and 10 computers would help in
dealing with the risk of over budget, risk of delay in completion, risk of network error, risk of
misalignment of the servers, and risk of data incompatible by the help of the risk mitigation
strategies like proper budget allocation for the project, following the project plan schedule
developed, approved network designing for dealing with the issues of network errors, server
improvement methods should be implied for effective organizational improvement, and
incompatible data should be changed to platform integrated data base server.
Risk analysis techniques used: The risk management would help the project of
implementation of 2 servers and 10 computer devices for developing the improved and
effective strategies of implying the improved and systematic processes of the organization.
The risk analysis consists of some specific tools and techniques like Information gathering
techniques by the help of Old Records and Documents, Brainstorming by the project
meetings, and Delphi technique for evaluating the risk by the help of questionnaire survey.
The analysis of the risk assessment would help in developing the effective solutions for the
organization.
Risk acceptance parameters/criteria: The risk acceptance criteria include the
improvement of the risk analysis and it would be implied for developing the effective
improvement of the improvement facilities. The acceptance criteria would be developed for
analyzing the risk and improvement of the effective processes in the organization. The
acceptance criteria would involve the improvement of the improved and systematic system

25PROJECT MANAGEMENT
integration of the processes. The acceptable risk criteria would be developed for analyzing
the minimum deviation of the project processes with respect to the objectives of the project.
Risk categories: The risk categories can be divided into internal or external risk
classifications. The internal risk category can be defined as the prospect of the improvement
of the risk that has been raised internally in the implementation of the servers and system in
the organization. The external risk category can be defined as the classification of the risk
that affects the system from exterior of the system.
Change control processes: The change control processes include the improvement of
the effective processes. The change control process involves the improvement of the
processes. The Change control processes would be developed for developing the effective
communication system (Mahadevan, Kettinger and Meservy 2015). The change control
process would involve the improvement of the improved and effective processing in the
organization by adjusting the effective improvement of the processes.
Risk tolerance: Risk tolerance is the degree of variation that the project investment returns
can tolerate without affecting the overall project completion occurrence.
13. Conclusion
The project had been formed for implementing the improved and systematic server
implementation in the small organization. The implementation of 10 PC machines and 2
servers of network was developed for integrating the functions of processes in the
organization and the implementation of the two servers would be highly effective for the
implication of the faster processing of the processes in the organization. The installation of
the server was done by considering the concepts and principles of project management. The
use of change management plan, project management plan, project selection matrix, risk
matrix – probability/impact matrix, qualitative & quantitative project risk management, risk

26PROJECT MANAGEMENT
identification, and risk response planning had been helpful for integrating the processes of the
project for developing the effective system integration. The system integration had formed
the use of active servers and it would form the deployment of the sufficient improvement of
the processes. The aim of the project had developed an effective plan for integrating the
supplementary improvement of the processes. The assumptions of the project had included
the benefit of improvement of the processes and implementation of the servers for developing
the accurate and implicit improvement of processes at the organization. The time, budget and
network dependency were the primary constraints for the project. The key deliverable for the
project was the server implementation and it formed the improvement of the processes. The
project management plan had consisted of 5 phases namely project planning, initiation,
implementation, monitoring, and closing phases.
The problem of the organization in managing the improved and effective information
processing was to be solved by using the improved and effective information processing via
network server connections. The project had been scheduled for being completed in 50 days
and each of the sub-projects is formed with a allocation of minimum some days for the
activities. The project had involved the use of the many resources such as human resources
(project manager, network engineer, planner, contractor, analyst, network designer, and
workers) and material resources like network equipments and computer devices. The
comparison of the similar projects like “Installation of server line” or “Implementation of IT
based solutions” had shown similarity with the planning methodology, requirements,
budgeting and cost estimation, and success criteria. The strategic connection to project goals,
customers indicate need for improvement, data demonstrate that a gap exists, strong support
from staff, and strong support from managers were analyzed and their values came about to
be 21, 20, 17, 16, and 18. The project had an estimated budget of $50000 AUD and it is
feasible to the organization implementing the servers and computer machines. The

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assumptions of the project were effective utilization of project resources, timely completion
of the project, use of the project management concepts, improvement of processes, and
maintenance of working culture. The benefits of the project were effective use of principles
of project management, system integration, and improvement of processes.

28PROJECT MANAGEMENT
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