University Project Management Report: Showground Station Modifications

This project management report details the plan for modifications at the Showground Station, a part of the Sydney Metro Northwest project. The report covers various aspects of project management, including scope, schedule, cost, quality, human resources, communication, risk, procurement, and stakeholder management. The project, with an estimated budget of $668,720, involves civil, instrumentation, and electrical work, with a timeline from May 9, 2019, to April 7, 2021. The report includes an executive summary, permission letter, table of contents, project baselines (schedule, cost, and scope), and subsidiary plans such as scope, schedule, cost, quality, human resource, communication, risk, procurement, and stakeholder management plans. The report also presents a work breakdown structure and Gantt chart to illustrate the project's phases and timelines. The project aims to improve the station's facilities, including water treatment, car parking, and storage, ensuring completion within the planned timeframe and budget.

Running head: PROJECT MANAGEMENT
Modifications in Showground Station
Name of the Student:
Name of the University:

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Executive Summary
The project plan is based on modifications of the Showground Station with the core activities of
the construction work included civil, instrumentation, and electrical as well as structural
specialists of the project work. The background of this project plan is based on the company to
plan initiative of staring the construction project in Sydney. In this particular project plan, the
project management aspects which are used such as scope management, time, cost, quality,
human resource, communication, risk, procurement and stakeholder management plan. The
project is started at 9th May, 2019 and end at 7th April, 2021 with an estimated budget of
$668.720. The scope of this project is procurement of the raw materials, installation of water
treatment plant and other procurements items to be installed.

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Letter for permission from the organization
5th April, 2019
Dear Australian Government,
I am in the process to modify the Showground Station; therefore I would like your permission to
include following materials into this project such as:
The scheduled project timeline is 500 days while it will start from 9th May, 2019 and end at 7th
April, 2021. The estimated budget for the project is $668,720. The main scope of this project is
installation of water treatment plant, workshops and storage. I would like your contact
information you will provide me regarded the right holder. Your permission is required to hold
and does the project plan. I am attached the project charter which will provide you required
information regarding the modifications work of the station.
I would appreciate your concern to my request and if you require any additional information,
please do not hesitate to contact me.
Sincerely,
Project Manager

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Table of Contents
1.0 Introduction................................................................................................................................4
2.0 Project baseline..........................................................................................................................4
2.1 Schedule baseline...................................................................................................................5
2.2 Cost baseline..........................................................................................................................5
2.3 Scope baseline.......................................................................................................................6
3. Project subsidiary plans...............................................................................................................7
3.1 Scope management plan........................................................................................................7
3.2 Schedule management plan...................................................................................................8
3.3 Cost management plan.........................................................................................................15
3.4 Quality management plan....................................................................................................20
3.5 Human resource management plan......................................................................................21
3.6 Communications management plan.....................................................................................26
3.7 Risk management plan.........................................................................................................29
3.8 Procurement management plan............................................................................................32
3.9 Stakeholder management plan.............................................................................................32
4. Conclusion.................................................................................................................................37
References......................................................................................................................................38
Bibliography..................................................................................................................................40

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1.0 Introduction
Showground Station is the underground rapid transit stations which are being built by
Metro Trains Sydney consortium at the Doran Drive. It is a part of Transport of NSW’s Sydney
metro Northwest project. They are providing train services to the passengers those are planned to
take trains to go to their destination. The proposed modifications into the Showground Station
are included site offices and amentias, car parking, workshops, stores, laydown and water
treatment plant.
The project management plan is included project baseline in addition to project
subsidiary plans. There is analyzing of different project plans which are used for successful
completion of modifications into the showground station. Scope, schedule and cost management
plans are provided so that the project can assemble with its development requirements, complete
within schedule time as well as estimate the budget mandatory to complete the development
work of the development related to the showground stations.
2.0 Project baseline
The project baseline is key significant element of the project management as without the
project baseline there is no required to measure the performance and there is no earned value
analysis for the project work. There are three main project baselines which are summarized in
this project plan such as schedule baseline, cost baseline and scope baseline.

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2.1 Schedule baseline
Kerzner and Kerzner (2017) stated that the schedule baseline is approved schedule of the
project plan which is being agreed by the project team members before the project can start. It is
a measurement of the schedule as planned against progress on the actual schedule to be
measured. In this modifications project plan of showground station, Sydney the schedule
baseline is used for analyzing the performance of project as well as report to the schedule
variances.
Name Duration
Project initiation phase 46 days
Project Planning Phase 190 days
Project execution phase 155 days
Project monitoring and controlling phase 83 days
Project Closure phase 26 days
2.2 Cost baseline
Larson and Gray (2017) discussed that the cost baseline is part of the project baseline
which can handle the total amount of cost is to be predicted based on the project requirements
and capitals required to complete the plan in scheduled time period. It is approved project budget
into the time distribution format so that there is monitoring and controlling the cost performance
of the development plan. The total expected cost of the project is $668,720.

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Name Cost Baseline Cost
Project initiation phase $50,640.00 $50,640.00
Project Planning Phase $229,040.00 $229,040.00
Project execution phase $232,400.00 $232,400.00
Project monitoring and controlling
phase
$129,520.00 $129,520.00
Project Closure phase $27,120.00 $27,120.00
2.3 Scope baseline
Fleming and Koppelman (2016) illustrated that the scope baseline is a part of the project
lifecycle so that it includes project scope documents, work breakdown structure and project
goals, objectives which are required to complete the development plan. The scopes of this project
are as follows:
 The development is to be completed in schedule time of 500 days.
 The cost assigned to the project is to be $668,720.
 Water treatment plant
 Procurement of the raw materials
 Installation of the plant

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3. Project subsidiary plans
3.1 Scope management plan
This plan is an aspect of the project management as it assists the project manager to
identify the project boundaries, objectives as well as goals of the project plan. It is important to
provide positive results to the project. The purpose of this project plan is to develop as well as
modify the best quality of Showground station which has capacity to make improvement into the
facilities and amentias (Harrison and Lock 2017). Following are the objectives of the project
work such as:
 Procurement of the best quality of the raw materials such as water treatment plant,
storage, workshops and others
 Construction of car parking
 Installation of stores and laydown
 Implementation of stable as well as robust, effective system
The scope of this particular project plan is to finish the project work on planned time and
predictable project budget. The out scope of this project plan is to transfer to the site area and
installation of metal roof and best quality of distribution pipes into the Showcase station. The
start date of the project plan is Thu 5/9/19 and end date of the plan is Wed 4/7/21. The estimated
budget of the project plan is calculated to be $668,720; therefore within this project budget the
project manager should finish the work.
The list of the project deliverables are as follows such as:
 Project charter

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 Design and budget document
 Technical documentation
 Requirements document and stakeholder document
 Bill of the quantities
 Use case documents
 Schedule and budget plan
 Approval of the project plan
 Construction departmental documents
3.2 Schedule management plan
This plan is based on the modifications and construction of the Showground Station so
that there is development of the project phases mandatory for the construction work. It is
required to plan, develop, manage, execute, and control the entire project schedule (Kerzner
2018). The project schedule is exposed in following table such as:
WBS Task Name Duration Start Finish Resource Names
0 Proposed modifications
in Showground Station 500 days Thu 5/9/19 Wed 4/7/21
1 Project initiation phase 46 days Thu 5/9/19 Thu 7/11/19
1.1 Identify the project
requirements 2 days Thu 5/9/19 Fri 5/10/19 Project lead, Project
manager
1.2 Identify the project
stakeholders 6 days Mon 5/13/19 Mon 5/20/19 Project manager
1.3 Feasibility study 5 days Tue 5/21/19 Mon 5/27/19 Project lead, Project
manager, Project

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sponsor
1.4 Prepare a project
charter 33 days Tue 5/28/19 Thu 7/11/19
1.4.1 Functional
management support 28 days Tue 5/28/19 Thu 7/4/19
1.4.1.
1
Research and
development of support
unit
10 days Tue 5/28/19 Mon 6/10/19
Construction
designer,
Construction manager
1.4.1.
2
Procurement of the
raw materials 16 days Tue 6/11/19 Tue 7/2/19
Procurement
manager, Project
manager
1.4.1.
3
Supplies
identification 2 days Wed 7/3/19 Thu 7/4/19 Project manager,
Project team
1.4.2 Approval of the
project charter 5 days Fri 7/5/19 Thu 7/11/19 Project manager,
Project sponsor
2 Project Planning Phase 190 days Fri 7/12/19 Thu 4/2/20
2.1 Identification of
project needs 10 days Fri 7/12/19 Thu 7/25/19 Project lead, Project
manager
2.2 Defining the scope of
the project 88 days Fri 7/26/19 Tue 11/26/19
2.2.1
Procurement of the
best quality of the raw
materials
12 days Fri 7/26/19 Mon 8/12/19
Construction
manager, Finacial
manager,
Procurement manager
2.2.2 Water treatment 25 days Tue 8/13/19 Mon 9/16/19 Civil engineer,

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plant
Construction
designer,
Construction manager
2.2.3 Construction of car
parking 28 days Tue 9/17/19 Thu 10/24/19
Construction
designer,
Construction manager
2.2.4 Installation of stores
and laydown 23 days Fri 10/25/19 Tue 11/26/19 Architect, Civil
engineer, Labour
2.3 Budget preparation 23 days Wed 11/27/19 Fri 12/27/19 Financial manager,
Procurement manager
2.4 Communication plan 20 days Mon 12/30/19 Fri 1/24/20
Procurement
manager, Project
manager
2.5 Procurement plan 23 days Mon 1/27/20 Wed 2/26/20
Construction
manager, Financial
manager,
Procurement manager
2.6 Quality management
plan 26 days Thu 2/27/20 Thu 4/2/20 Project lead, Project
manager
3 Project execution phase 155 days Fri 4/3/20 Thu 11/5/20
3.1 Development of
project deliverables 23 days Fri 4/3/20 Tue 5/5/20
Project lead, Project
manager, Project
team
3.2 Capturing the project
metrics
12 days Wed 5/6/20 Thu 5/21/20 Project lead, Project
manager, Project

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team
3.3 Status meetings 12 days Fri 5/22/20 Mon 6/8/20 Project manager,
Project sponsor
3.4 Update the project
status 25 days Tue 6/9/20 Mon 7/13/20 Project manager
3.5 Site offices and
amentias 23 days Tue 7/14/20 Thu 8/13/20
Construction
designer,
Construction
manager, Labour
3.6 Storage and services 27 days Fri 8/14/20 Mon 9/21/20
Civil engineer,
Construction
designer,
Construction manager
3.7 Needs of the human
resources 21 days Tue 9/22/20 Tue 10/20/20 Project lead, Project
manager
3.8 Performance reports 12 days Wed 10/21/20 Thu 11/5/20 Project manager,
Project team
4 Project monitoring and
controlling phase 83 days Fri 11/6/20 Tue 3/2/21
4.1 Measure the project
performance 12 days Fri 11/6/20 Mon 11/23/20 Project lead, Project
manager
4.2 Progress the project
based on project plan 15 days Tue 11/24/20 Mon 12/14/20 Project lead, Project
manager
4.3 Scope verification and
control
17 days Tue 12/15/20 Wed 1/6/21 Construction
designer,