PPMP20009 Weekly Portfolio: Project Staffing, Skills, and Management

This student's weekly portfolio delves into crucial aspects of project management, focusing on staffing, essential skills, and risk mitigation. The portfolio reflects on the importance of effective project managers, highlighting skills such as communication, leadership, team management, and negotiation. It addresses the evolution of project management over the past decade, emphasizing the shift towards advanced technology and strategic leadership. Furthermore, the portfolio discusses the impact of selecting the wrong project manager and strategies to enhance project efficiency through communication, trust, and prioritization. The student uses lecture slides and readings from Harold Kerzner to support their reflections and insights. Desklib provides a platform to access similar solved assignments and resources for students.

Exemplar 20009_ Weekly Portfolio
Weekly Portfolio- 3
Name of the Student:
Name of the University:

Exemplar 20009_ Weekly Portfolio
Weekly Portfolio Learning Table
Topic and reading
samples
Your personal learning outcomes
from this course
Learning’s from your experience Supporting
documentation
including your
prior learning
Lecture slides
Understanding about
the staffing in a
project
Staffing a project
(Note: Week 3 Lecture slides covered in
portfolio)
From the lecture slide of week 3, I have learnt that the project management requires:
 A project manager
 Assistant project manager
 Project office
 Project team (those are work under the functional units and spend time on the
project)
Lecture slide of
week 3: Project
management
methodologies
(Staffing a
project)
Recommended
readings
Organizing and
staffing the project
office and team
Kerzner: Chapter 4
Skills requirement or
project and program
managers
Building and staffing of the project team
members is the highest priority of an
organization.
Learning about skills of project manager
A project manager is hired for a project based on their skills as well as knowledge which is
required into the project. Based on technical knowledge, broader project management skills,
a project manager is hired. The first step to hire a project manager is to identify crucial goals
of their role.
Based on my point of view, there are essential skills which should be in the project manager
so that the project gets success and completes on time.
Communication: The project manager spends 90 percent of their time on the
communication to deliver their messages, decisions to the project team members.
Leadership: The project manager should lead and deliver the entire project work so that t
can complete on time and there is no such possibility of missing of deadline.
Team management: Apart from leading the project based on strategic perspective, the
project manager is required to manage the work from the operational point of view. The
project manager coordinates the group of teams by promoting teamwork, resolving of
project conflicts as well as evaluating the performance.
Negotiation: There are negotiation of resources, budget, schedule and creep of scope.
From the chapter
4 of book’s
author, Kerzner
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Exemplar 20009_ Weekly Portfolio
Topic and reading
samples
Your personal learning outcomes
from this course
Learning’s from your experience Supporting
documentation
including your
prior learning
Selection of wrong
project manager
(Kerzner: Chapter 4)
For successful completion of project,
each organization should able to hire a
better project manager, while wring hire of
manager hampers the completion time of
project.
Risk management: The project manager can identify the project risks and mitigate the risks
on time before it affects the time as well as budget.
When the organization selects the wrong project manager for the project, then the project is
not delivered to the client on time and within the budget. The project is not able to meet with
the project objectives and scope. The reasons behind choosing of wrong project manager
are capturing of wrong information about the person, decision making bias, not recognizing
the metrics for use, focus on should we able to do this and not looking at the project
selection methods.
Next generation
project manager
Kerzner: Chapter 4
Yes, there is a huge difference from the
project manager of today and ten years
ago.
The project management made tremendous strides over last 10 years and now-a-days, the
project is not based on manual process while it is based on advanced technology. Past 10
years ago, mobile technology is not used for enabling of better communication as well as
collaboration among the team members. I have also analyzed that now-a-days, project
management software such as MS project is used for schedule the project plan based on
various factors to prevent from any deadline miss.
The project manager is working to manage portfolios and they are not just based on
individual project. The organization is looking for such project manager those have
credentials and better certifications in addition to career opportunities into the project
management.
There is a shift into leadership of the project manager which changes the entire processing
of a project work. Now, the project manager takes of changing position into the workplace to
mitigate any challenges into the project. They are focused on project leadership instead of
implementing of project processes.
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Exemplar 20009_ Weekly Portfolio
Topic and reading
samples
Your personal learning outcomes
from this course
Learning’s from your experience Supporting
documentation
including your
prior learning
There is huge difference in things today as it is compared to ten years ago. Now-a-days, the
things are based on cloud based and it is using of advanced technology to design the
project work. While in the past, there is no such advanced use of technology for the project
related tasks.
Kerzner: Chapter 8
Into the workplace, productivity,
innovation in addition to work efficiency is
always the key requirement of the project
work. There are some ways to improve
efficiency into the work for better
completion of the work.
In order to increase efficiency into the project work, both communication as well as trust is
required among the project team members. The tasks are prioritized as per time
commitment as well as priority levels. I have put my efficiency on progress of the project.
The work efficiency is tracked on daily basis.
As per my point of view, following are the effective strategies used to increase the
productivity at project work:
 Track and limit the time spend on a particular tasks
 Take of regular breaks
 Setting of project deadlines
 Following the two minute rules
 Holding of weekly meetings with the project team members
 Be proactive and not to be reactive
 Turning off the project notifications
 Minimizing of interruptions from the project work
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Exemplar 20009_ Weekly Portfolio
Bibliography
Harold Kerzner, P., 2013. Project Management, A Systems Approach to Planning, Scheduling
and Controlling. Eleventh ed. New Jersey: John Wiley & Sons.
Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management
beyond project selection techniques: Understanding the role of structural
alignment. International Journal of Project Management, 33(1), pp.126-139.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Schwindt, C. and Zimmermann, J., 2015. Project Management and Scheduling. Handbook on
Project Management and Scheduling, 2, p.640.
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