Project Management Essentials: Hull Smart City OS Program Report

This report provides a detailed analysis of project management essentials in the context of the Hull Smart City OS program. It covers various aspects, including the role of the project manager, essential skills like communication, negotiation, and leadership, and strategies for skill development. The report delves into problem-solving and decision-making processes, emphasizing stakeholder influence maps. It explores the project triangle (time, cost, and scope), financial management, and risk management strategies. Additionally, it discusses negotiation, conflict resolution, and teamwork dynamics within the project. The report includes comparative analyses of other smart city programs and concludes with insights on project success factors. The project aims to develop a Smart Operating System (OS) for the city of Hull, with an estimated cost of £87.85 million, involving multiple stakeholders like Connexin and Cisco.

Project Management
Essentials

Executive Summary
Process of development, execution, planning and management of the project is basically
managing by executives of the project and management of the project is implementing entire
aspects related to it. This study is based on essentials of project management which will be
evaluating best OS program for management of the HULL smart city in suitable manner.
Estimated cost of the smart city is approx. 87.85 million pound and this IT project will include
Connexin, Cisco and various representatives in this respect. Besides from this city have
population of about more than 250000 and various IT industries which are numbered as twelve
separate phased for implementing smart OS program for sustainability of HULL city. Standards
of living, service level, better economy, education and management of the better lifestyle are the
main priorities of the HULL smart city project. Hence, all stakeholders and process of
monitoring the project executive are helpful for meeting the goals and objectives and get success.

Table of Contents
Executive Summary.........................................................................................................................2
INTRODUCTION...........................................................................................................................4
MAIN BODY...................................................................................................................................4
TASK 1- The Project Manager........................................................................................................4
Essential skills.............................................................................................................................4
Developing the skills...................................................................................................................6
TASK 2- Problem Solving & Decision Making..............................................................................6
Development of influence map regarding to stakeholder’s activities.........................................7
TASK- 3 The Project Triangle.........................................................................................................8
Effectiveness of various parameters related to project triangle.................................................8
TASK 4- Managing Finances........................................................................................................10
Cost of Hulls smart city project with proper analysis and critical rationale...........................10
Estimated cost of management of the Hull Smart City OS program.........................................11
Various other programs on the basis of comparison analysis..................................................12
TASK 5- Risk Management in Project..........................................................................................13
Risk management helps to identify the major, minor and moderate risks within the project that
is totally based on the OS program for Hull city management and its sustainable development.
...................................................................................................................................................13
Discussing types of risks which may be faced by HULL Smart City........................................15
TASK 6- Negotiation and Conflicts..............................................................................................16
Attribution and possible emergence of conflicts.......................................................................16
Formulating of the measures for resolving conflicts identified................................................16
Comparing the other smart city programs................................................................................17
TASK 7- Teamwork......................................................................................................................17
Working with dynamic team and challenges.............................................................................18
Comparative analysis of other smart city programs......................................................................19
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21

INTRODUCTION
Project management refers to the optimum utilization of knowledge, tools, skills and
techniques for delivering some value to the people. Development of the software for the
improved process of business, building of the construction, efforts of relief after natural disaster,
expansion of sales in the geographic places are examples of projects. It is application of
experience, methods, skills and procedures for achieving the project objectives. Its knowledge
regarding the projects, controlling, planning and reviewing. It has the final deliverable which are
constrained to finite budget and timescale. Project have the unique operations set which aim for
completing the goals and it is unique, that it is not routine operation of business (Alghail and et,
al., 2021). Project have specific resources and scope and also particular beginning and end.
Throughout the history of human beings, project management is practiced in an informal way,
but started to emerge as the separate profession in 20th century, when the forward thinking
peoples group from aerospace, pharmaceutical, engineering and telecommunications fields
realized the changing world requires new tools. Motivated by the need for addressing the
schedule and issues of resources related with increasing complicated projects. It involves
planning and organization of resources for moving the particular activity, event and duty for
accomplishing it. It may involve one-time project or ongoing project activity and resource
management consisting of finance, personnel, technology and intellectual property. This project
report is made in context of UKs next smart city HULL which has made significant progress in
roads over the last year. They got award for providing smart solutions for reducing the traffic
congestion. The city has started the most ambitious project of creating the Smart Operating
System (OS) for city. This project will demonstrate the development of report for Smart City OS
by the leveraging of concepts and techniques of project management.
MAIN BODY
TASK 1- The Project Manager
Essential skills
A project manager needs many essential skills which are very helpful in the successful
management of the project (Aslam, Gao and Smith, 2020). Here are some of the vital skills

which are needed by the project executives of Hull Smart City for effective management of
project-
 Effective communication- From the kick offs of project to the meetings of
stakeholders, executives of project regularly communicate. According to a research
90% of the of Hull Smart City projects mangers time is spent on communication.
Hence they are required exceptional skills of communication for leading the project
successfully to completion. Poor communication may lead to missing of deadlines
and inefficiency of delivering the Smart City project on time.
 Negotiation- Leading the project means management of resources, engagement with
suppliers, to deal with conflicts of team which come under negotiation. An effective
manager of project is a skilful negotiator having ability for keeping concerned parties
motivated for working towards the common goal all time. Resources, budget and
timeline may become adverse if manager is not able to handle the situations arising
in project responsibly (Badiru, 2021).
 Time management and scheduling- Scheduling is the core function of project
management. So, of executive of project is adept at juggling many schedules and
anticipate blocks even before their happening, for enhancing the chances of
successful projects delivering. Common cause of project failure involves the poorly
planning and consists of priority changing in the firm. Time management is the
valuable skill for project management.
 Leadership- While managing the project or team, it is vital for having strong skills
of leadership. By effectively guiding, coaching and motivating co-workers, executive
may aid to move the project forward and deliver the positive result. Strong leaders
foster the productive environment of work by regular communication with the teams
and aid the employees for developing the significant skills of project management
themselves. Teams works effectively when the employees feel they are contributing
to the Smart City Project. Executive may aid the members of team for feeling
impactful by learning to delegate the tasks, give constructive feedback, set objectives
and evaluate individual and performance of team. Make sure for recognizing
achievements of team members so they get to know the value of their contributions.

 Technical expertise- Successful executives of projects should have technical skills
for moving the project towards accomplishment. HULLs project executive must
know the language of subjects related to the project so they can communicate
effectively with team and have goods understanding of risks and blocks of project.
Smart City’s executive must have knowledge of latest software which will have the
positive impact on the work of executive.
Developing the skills
 Communication skill- Executives of HULL can improve their communication skill
by listening to the others and clarify all the things prior to avoid miscommunication
during the project.
 Negotiation- Managers of the HULL project must prepare before going for any of
the deal as it will help them to state clearly the requirements of the project to others.
They must consider the alternatives for negotiating properly as having a backup plan
will reduce the mental pressure on them.
 Time management and scheduling- Manager must set the objectives of the project
correctly and prioritize them wisely for effective use of time. They must set the time
limit for accomplishing the tasks, which will aid them to complete them on time,
saving the money and time of project.
 Leadership- HULLs project executive should practice discipline for being an
effective leader and lead others. They must develop situational awareness to see the
wide picture of project and anticipate the risks and issues even before their
occurring.
 Technical expertise- Executive should dedicate time for reading books and articles
related to new software which they are going to use in the project. They must
identify the favourite tech related media forum, get information about the latest
technology available in the market to get idea to develop city. They can various tools
for enhancing the efficiency, which will aid them in successful completion of the
project.

TASK 2- Problem Solving & Decision Making
In reference of identification of stakeholder’s influence map and development, project executives
know and understand best achievements of sustainability and program of smart OS in HULL
City Project and it is essential for securing the unit of decision making and problem solving. As
opined by researchers universal and perceptual perspectives, recognition of problem, planning of
business project, cognitive psychology, tools, several details and separate technologies are
connected internally for professional development of project and organizations sustainability
(Bandy, 2018). Influence map is best for meeting team management and performance for IT
projects which is more effective for management of OS programmable HULL city in suitable
way with various aspects such as government, IT executives and various activities of
shareholders. Project executive then requires to focus on the individual areas for determining
particular growth and process of success of project related to Smart City Project sustainability
and development. In past technological growth, policy making, expertise development,
heterogeneous and awareness of technology were not fixed. After which, map of stakeholder
development gives correct solution and creates the checklist in the project for ensuring
sustainability of HULL city with, cost, budget and effective tools of technology for project. It
may impact the specific perspective, so alternatives knowledge and impact of stakeholders
permits for managing the objectives, goals and specifications.
Development of influence map regarding to stakeholder’s activities
For achievement of Smart OS Programmable development in HULL city in England,
management of the project team should look for various strategies and plans for implementing
process and meet the systematic roads in aspect of city project. Below table demonstrates best
possible way for managing the map and process of development for stakeholder’s characteristics
and their evolution. Apart from it, essentials and needs reading HULL City sustainability
development are reliable for meeting objectives of project and specific execution process of the
OS programmable smart city. It helps implement OS city development in city. Stakeholders
validates objectives for better decisions of urban sustainability in development of Hull.
Keeping satisfied Close management and maintenance of
projects team
 IoT technology by Cisco  Project executives

 Government
 Shareholders
 Makers of policy and various residents
 Team leaders
 IT developers
 Marketing group or team
 Legal consultants
Process of monitoring
 Controllers of IT
 Testers
 Sub assignments for outsourcing
 Employees and staff
Management of information about project
 Training managers
 Government
 Shareholders
 Consumers
 Legal advisors
As per many researches, various attributes, like architects, institutions, government
heads, media and national structure, are effective at core of several stakeholders in city.
Influence map aids for meeting success of project and all goals and objectives related to
management of OS program and IT software. Focus of investigation is on questions
implementation and issues in the project. Smart OS program development of the HULL smart
city is maintained properly by several policies and management of stakeholders with the various
factors. They are media, citizens, professionals and scientists, political institutions, NGOs and
different organizations, providers of financial services. Policymakers, government and various
sectors are available for meeting execution of project and finance support for management of the
task of project. After which management of project always rely on starting, planning,
implementation and development and last. So, it needs support of finance and support and
development influenced by stakeholders may control the factors which are effective. Further,
smart OS program development is categorised in various perspective by results and management
of project is done by various ideas and knowledge about various publications in the services.
Hence, stakeholders influence map aids city for achieving best OS programmable city (Blom and
Meier, 2021).

TASK- 3 The Project Triangle
Effectiveness of various parameters related to project triangle
For identifying the project triangles in case of OS program of HULL City for managing the
city smartly, sustainable development, time, cost and scope are 3 main factors for implementing
entire project from execution from end (Boardman, 2019).
After it, all these specific factors aids in managing significance and quality of project
such as HULL City and managing all growth of technical aspects and services for meeting Hull
City development. As opined by analyst’s various limitations and restrictions, are present for
guiding shareholders and stakeholders in management of commitment of OS city. As the
outcome cost, time, scope are 3 primary factors which are used for implementing quality and
projects success for determining best possible way of managing OS smart city in London, called
as world’s best city project development. Responsibility of the project executive for managing
the better accountability and establish the effective characteristics which guarantee objectives of
the project and its success (Saleem, 2019). In addition, triangle of the project is highly beneficial
for analyzing OS smart city project like management of HULL City and its smart developing.
Further 2 primary factors time and cost are related to each and major expenditure are involved
with appropriate improvement and strategic plans which are related to budget services. Besides

from it various applications and project scope in development of OS programs may be measured
by management of time and cost for identifying in a better way the whole structure of project.
Perspective of conventional ideas and knowledge are observed carefully in Bristol case in past
and various parties such as Cisco and Connexin are viable for meeting the future growth and
success of developing the HULL smart city. Various tools of software, technical aspects and IoT
technology management may be included for management of project in an effective and reliable
way. After which, previous ventures supported in prediction and evaluation of various
malfunctions for providing influence to the members of team on competitive basis. Further, HCC
and executives of project are able for implementing process of management of urban planning
and strategic growth in technical aspects properly. In regard to project, characteristics of problem
may be main indicator involving negotiations and apart from it, project executive requires for
ensuring negotiation skills. Beside from it, skills of bargaining may change in all the components
which are basis of managing the project efficiently. In this aspect, process is activated from
starting to end. As the outcome, it indicates that managing the project requires for running IT,
project executive and developers for OS smart city in London (Roberts, 2020).
TASK 4- Managing Finances
Cost of Hulls smart city project with proper analysis and critical rationale
Estimated cost of the HULL Smart City Project
Various attributes of investments
Investment amount in $ million
For giving the high speed connectivity of network in
Hull smart city, team of IT and its management may
use the network of fibre optics.
Approx. $85 million which is
invested by KOCM, ocal ISP.
Management of various electronic devices and camera
installation, smart censors and various other systems
over the Hull smart city program with the twelve
Approximately $ two million.

types of systems.
Management of the environment of workplace and
activities of Human Resource Management. Approx. $ 85000.
Estimated expenditure
Approx. $ 87.85 million for the
Hull Smart City OS program.
Estimated cost of management of the Hull Smart City OS program
For managing the best smart city for the construction of the sustainability of OS program
of Hull smart city, effective data and information and huge amount of information are gathered
for synchronizing best possible technologies and is application to it. Smart technology aids for
utilizing the automated system of street lights, sophisticated systems of sensors, movement of
people and GPS systems and air quality statistics with effective motive for understanding the
optimisation of floods, weather, up to date management of traffic, infrastructure management,
appropriate and smart lighting in street and air purification. From the analysis of case study
given, it has been found that KCOM have the investment of $85 million for management of
bandwidth and purpose of communication. It is expected for having less budget, such as $5
million for managing the better quality transmitters and detectors for managing all these tasks
(Roberts, 2020). As the outcome, similar costs are expected for being around $2 million in case
of vendors and staff.
Effective position of project executive in managing the OS smart city, Hull Smart City use
Connexins OS in software of Cisco for designing projects ultimate structure. It is quite helpful
for providing feedback from twelve modules and consists of smart censors and IoT which are
assembled in the Hull city. According to the given case study, total cost of covering entire
services may be around $87.85 and estimated costs are vital for predicting and forecasting the
companys cost over the particular area with the significant period of time. Besides from it
effective systems of public transport, smart education, public transportation and health care,
sophisticated amenities and hydraulic systems of monitoring are major sources of information for
initiatives of Hull Smart City. Hence, implicit and explicit cost calculations for project guide
project and accomplish in a successful manner (Murdock, 2018).

Various other programs on the basis of comparison analysis
Top down approach is more effective for the management of better planning and
execution of OS program of Hull Smart City and is more viable and reliable for managing the
scope and capital and also the expenditure. This particular approach is involved highly with
technology of analogous prediction of cost and it may give better forecasts of every expenditure.
Moreover, major benefit of this particular approach is evaluating the strategy of project and
gather various information related to estimation of cost for Hull Smart City Project OS
management. Method of analogue basically includes of 3 calculations and which consists of
complete, fraction and spectrum with individual tasks. It is demonstrated in the cost estimation
table and all the knowledge have been managed from past forecasts of finance of particular
estimation of cost. In addition to it estimation of analogue approach seems very easy and
sensitive to time and includes large data and information about the Hull Smart City Project OS