Project Management Plan: Implementing New Accounting Software System

This project management plan focuses on the implementation of new accounting software, addressing the need for effective project management tools and techniques to ensure the project's success. The plan outlines various project tasks, including planning, execution, follow-up, and training. It emphasizes the use of tools such as Work Breakdown Structure (WBS), Gantt charts, and the Critical Path Method (CPM) for effective project organization and scheduling. The plan also includes budget templates, key performance indicators (KPIs) like Return on Investment (ROI), Net Promoter Score, and defect rates. The project considers attributes for funding, software capabilities and benefits, operating speed, automation, security, integration, and enhanced functionalities. The project also includes a feasibility study, project deliverables, methodology, scope, key activities, role distribution, and stakeholder/risk management. The plan acknowledges the impact of organizational structures on project management and highlights the importance of selecting appropriate project management tools to meet project objectives within the defined constraints of time, budget, and scope. The references included support the strategic analysis and implementation aspects of the project.

CHANGING ACCOUNTING
SOFTWARE
Project Management

Project Scenario
 New software tool – Accounts
management
 Access to all the staff members
 Use of new software
 Several project tasks and activities
 Planning and execution of installation
 Follow-up and training

Work Breakdown Structure
Changing
Accounting
Software
Initiation Phase
Determination of
the Needs
Milestone 1:
System Vision
Document
Conduction of the
feasibility analysis
Identification of
the project risks
Quantification of
the project
approval factors
Meeting with the
client - Project
Approval
Milestone 2:
Project Approval
Planning Phase
Management
Planning -
Methodology,
Scope, and
Estimations
Analysis and
finalization of the
system
components
Standards and
Compliance
Determination
Security and
quality policies
Milestone 3:
Project Plan
Execution Phase
Network Set-up
and changes
Installation of the
new software
Migration of the
data sets
Migration of the
services
Integration of the
new system with
other technical
applications
Final
configurations and
user access
Milestone 4:
System
Installation
Monitor &
Control
Testing of the
newly installed
software
Integration and
quality assurance
Quality control
and management
of the changes
Reviews and
compliance checks
Milestone 5:
System
monitoring
Training &
Closure
User trainings
Technical support
and follow-up
Performance
assessment and
evaluation
Milestone 6:
Closure Report

Gantt chart

Gantt chart

Critical Path Method

Budget Template
Task Name Duration Start Finish Cost
Changing Accounting
Software 78 days Wed 07-08-19 Fri 22-11-19 $17,048.00
Initiation Phase 7 days Wed 07-08-19 Thu 15-08-19 $2,416.00
Planning Phase 9 days Fri 16-08-19 Wed 28-08-19 $1,824.00
Execution Phase 19 days Thu 29-08-19 Tue 24-09-19 $2,832.00
Monitor & Control 19 days Wed 25-09-19 Mon 21-10-19 $4,176.00
Training & Closure 24 days Tue 22-10-19 Fri 22-11-19 $5,800.00

Budget Template
Resource Name Type Initials Max. Units Std. Rate
Project Manager Work P 100% $20.00/hr
Business Process Expert Work B 100% $18.00/hr
Technical Advisor Work T 100% $18.00/hr
Sr Quality Analyst Work S 100% $14.00/hr
Technical Engineer Work T 100% $14.00/hr
System Engineer Work S 100% $14.00/hr
Technical Writer Work T 100% $13.00/hr
Network Specialist Work N 100% $13.00/hr

Key Performance
Indicators
 Return on Investment (ROI)
 Net Promoter Score
 Defect Rate
 Processing Speed/Throughput Time
 Mean time to failure
 Revenues and market shares

Attributes for Funding
 Software capabilities and benefits
 Operating speed
 Automation of the accounting processes
 Security of the information sets
 Integration of the modules
 Better sync and communication
 Enhanced functionalities

Attributes for Funding
 Project brief and results of the
feasibility study
 Project deliverables
 Details of project methodology and
scope
 Key project activities
 Distribution of roles
 Stakeholder and risk management

References
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Strategy Implementation on Service Quality of a Popular Telecommunication Company
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Development Risk in Competitive Environments. Production and Operations
Management, 20(4), pp.541-555.
 Candido, C. and Morris, D. (2012). The implications of service quality gaps for strategy
implementation. Total Quality Management, 12(7-8), pp.825-833.
 Kumar, N. (2014). Managing Skill Gaps through Competency Mapping- A Strategic Tool
for Competitive Edge. ANVESHAK-International Journal of Management, 3(1), p.134.
 Ong, H., Wang, C. and Zainon, N. (2016). Integrated Earned Value Gantt Chart (EV-
Gantt) Tool for Project Portfolio Planning and Monitoring Optimization. Engineering
Management Journal, 28(1), pp.39-53.
 Powell, T. (2014). Strategic management and the person. Strategic Organization, 12(3),
pp.200-207.
 Rose, K. (2013). A Guide to the Project Management Body of Knowledge (PMBOK®
Guide)-Fifth Edition. Project Management Journal, 44(3), pp.e1-e1.
 Turkay, O., Solmaz, S. and Sengul, S. (2011). Strategic Analysis of the External
Environment and the Importance of the Information: Research on Perceptions of Hotel
Managers. Procedia - Social and Behavioral Sciences, 24, pp.1060-1069.