Project Management Software: Benefits, Shortcomings, and Features

This presentation evaluates five project management software options: MS Project, SmartSheet, TeamGantt, SmartDraw, and Celoxis. It examines the key features of each, such as task scheduling, resource allocation, and reporting capabilities. The presentation details the benefits of each software, including ease of use, mobile compatibility, and integration with other tools, while also highlighting their shortcomings, such as cost, limited features, and compatibility issues. It discusses how each software addresses the three stages of a project plan (initiation, planning, and execution). The analysis includes screenshots and personal assessments of each software's performance and suitability for different project scenarios, drawing on the provided references to support the evaluation.

Introduction to Software of Project
Management
 Project management software are used
for collaboration
 Scheduling of tasks
 Management of resource, budget, etc.
 Easy documentation
 Resource allocation is available to each
member
 The software used are: MS project,
SmartSheet, TeamGnatt, SmartDraw and
Celoxis


MS project
Features:
oEffective
presentation
oAllows auto
schedule
oActivities and Gantt
chart in on the same
screen
oHuge number of
options to develop
project

 Benefits:
o Provides templates
o Can be integrated with MS Suite
o Similar interface with other MS
software
o Used for managing finances
 Shortcomings:
o Not suitable for the new users
o A bit expensive
o Compatibility issue

SmartSheet
Features:
o Availability of grid
view
o Has similarity with
MS software
o Allows works at
large scale
o Provides live
reports

 Benefits:
o Card view is easily available
o Mobile compatibility
o User friendly
 Shortcomings:
o Does not allow time tracking
o Calendar is limited
o Expensive in use
o No central communication

TeamGantt
Features:
o Drag and drop option
is available
o All project are
available in one
screen
o Easy access to
availability tab

 Benefits:
o Templates of project can be customized
o Project schedule is easy to view
o Time tracking is available
o User friendly interface
 Shortcomings:
o Does not track iteration of tasks
o The output sharing options are limited
o Does not synchronized with Google Drive, MS
Office.

SmartDraw
Features:
o Formatting is easy
o Integrates with Google
apps, MS office.
o It scales CAD drawings
o Collaboration with
team is available

 Benefits:
o It is easy to operate
o The grouping of tasks and subtasks are
logical
o Time frames are set after breaking the
tasks.
 Shortcomings:
o It is inflexible, mind map changes with
the change in activities.
o Not suitable for complex project
o Does not incorporate changes easily

Features:
o Manages workload at
real time
o Both manual and auto
scheduling is available
o Mobile compatibility is
available
o It can have nearly
10000 tasks.
o Allows easy import
Celoxis

 Benefits:
o It is used for both small and large
project.
o Time tracking is available
o Documentation is easy
 Shortcomings:
o It is a bit pricy
o It functionalities are hard to
understand
o Limited robust integration

Conclusion
 The best software is MS Project
 Easy operation of MS Project
 The functionalities of all the software are
same
 Difficulties are faced for the first time use
 Addressing the three stage of project by
the software are easy
 The benefits are more that the
shortcomings.

Reference
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