MBA642 T3 2019 - Project Management Software Evaluation Presentation

This presentation evaluates five project management software tools: Celoxis, GanttPRO, MS Project, Smartsheet, and Team Gantt, assessing their suitability for project initiation, planning, and execution, specifically within a CRM implementation scenario. The analysis highlights the benefits and drawbacks of each tool, such as Celoxis's affordability and ease of use versus its lack of integration and inaccurate resource loading; GanttPRO's ease of tracking progress but limited customization; MS Project's virtualization features but complexity; Smartsheet's simplicity and customizability but limitations in cell linking; and Team Gantt's user-friendliness but inability to handle large projects. The presentation emphasizes the importance of understanding each tool's limitations before project implementation to avoid potential issues. References to relevant literature support the evaluation, providing a comprehensive overview of project management software options and their practical applications.

Project Initiation, Planning
and Execution

Introduction
• Accomplish by using the proper applications (Kerzner
2017)
• PM tools are to assists the team members for the project
of CRM implementation in the organization (Carstens,
Richardson and Smith 2016)
• Process stages are:
▫ Initiation, planning and execution

Chosen PM Tools
• 5 project management tools are:
Celoxis
GanttPRO
MS Project
Smartsheet
Team Gantt

Celoxis
Benefits
• Affordable (Oliveira, Tereso and
Machado 2014)
• Easy to use
• Huge numbers of advance
features
Drawbacks
• Lack of integration
• Resources loading is not
accurate (Silva et al. 2018)
• No chance for editing
mistakes

GanttPRO
Benefit
 Easily manageable
 Easy tracking of
progress (Ponsard et
al. 2019)
 Following deadlines
and dates
 Creating dependencies
Drawbacks
 Less flexibility and
customization (Escuain
2017)

MS Project
Benefit
 Virtualization features
(Kostalova, Tetrevova
and Svedik 2015)
 User friendly
 Online based platform
 Support numbers of
team management
Drawbacks
 Complex
 No undo option is
there (Wale 2015)
 Difficult to create
dependencies

Smartsheet
Benefits
• Simple to use
• Customizable and
accessible (Tajedin and
Nevo 2014)
• Improved accountability
• Boosted work
performance (Dubey et al.
2016)
Drawbacks
• Cell and row link
limitation (Alaidaros,
Omar and Romli 2018)
• Failure in the availability
of service

Team Gantt
Benefits
• Versatile
• User friendly
• Team collaboration
(Seabra and Almeida
2015)
• History tracking
Drawbacks
• Complex program
• Expensive
• Not able to handle big
projects (García et al. 2017)

Conclusion
• This can be concluded by using these tools of project
management that, every tool works differently but the
tools will provide the same outcomes like other.
• However there are various limitations of the each tools.
Therefore, the users need to understand the limitation
before proceed with their project in order to avoid any
difficulties in the middle of the project plan.

References
• Alaidaros, H., Omar, M. and Romli, R., 2018, September. Identification of criteria
affecting software project monitoring task of Agile Kanban method. In AIP
Conference Proceedings (Vol. 2016, No. 1, p. 020021). AIP Publishing LLC.
• Carstens, D.S., Richardson, G. and Smith, R.B., 2016. Project management tools
and techniques: A practical guide. CRC Press.
• Dubey, A., Virdi, G., Kuriakose, M.S. and Arora, V., 2016, August. Towards
adopting alternative workforce for software engineering. In 2016 IEEE 11th
International Conference on Global Software Engineering (ICGSE) (pp. 16-23).
IEEE.
• Escuain Poole, R., 2017. Stock Management Application (SMAPP) (Bachelor's
thesis, Universitat Politècnica de Catalunya).
• García, Y.M., Muñoz, M., Mejía, J. and Gasca-Hurtado, G.P., 2017, June. Analysis of
projects planning and monitorization and control techniques and tools for their
use in SMEs. In 2017 12th Iberian Conference on Information Systems and
Technologies (CISTI) (pp. 1-7). IEEE.
• Kerzner, H., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.

References
• Kostalova, J., Tetrevova, L. and Svedik, J., 2015. Support of project management methods by
project management information system. Procedia-Social and Behavioral Sciences, 210, pp.96-
104.
• Oliveira, J., Tereso, A. and Machado, R.J., 2014. An application to select collaborative project
management software tools. In New Perspectives in Information Systems and Technologies,
Volume 1 (pp. 467-476). Springer, Cham.
• Ponsard, C., Germeau, F., Ospina, G., Bitter, J., Mende, H., Vossen, R. and Schmitt, R., 2019, July.
A Two-phased Risk Management Framework Targeting SMEs Project Portfolios. In Proceedings
of the 9th International Conference on Simulation and Modeling Methodologies, Technologies
and Applications (pp. 406-413). SCITEPRESS-Science and Technology Publications, Lda.
• Seabra, C. and Almeida, A.M., 2015. Project management on Multimedia Projects: preliminary
results on communication, interaction and team work dynamics. Procedia Computer
Science, 64, pp.816-823.
• Silva, S., Fernandes, G., Lima, A. and Machado, R.J., 2018, September. IT Project Management
Tool Requirements to Support Collaborative University-Industry R&D. In 2018 International
Conference on Intelligent Systems (IS) (pp. 917-925). IEEE.
• Tajedin, H. and Nevo, D., 2014, January. Value-adding intermediaries in software crowdsourcing.
In 2014 47th Hawaii International Conference on System Sciences (pp. 1396-1405). IEEE.
• Wale, P.M., 2015. Planning and Scheduling of Project using Microsoft Project (Case Study of a
building in India).

Thank You