Comprehensive Project Management Solutions and Detailed Project Plan

This comprehensive project management assignment provides detailed solutions to various project-related questions, covering topics such as project management tools, stakeholder consultation, risk identification, and budget development. It includes a detailed project plan with task breakdowns, resource allocation, communication plans, Gantt charts, and risk management strategies. The assignment also covers project reporting, monitoring systems, and processes for checking financial records and reassigning resources. Furthermore, it addresses post-project review processes, including documentation, stakeholder sign-offs, and final report procedures, ensuring a thorough understanding of project management principles and practices. This student-contributed assignment is available on Desklib, where students can find a wealth of resources, including past papers and solved assignments.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
Answers to question 1 a.........................................................................................................6
Answer to question 1 b...........................................................................................................6
Answer to question number 2................................................................................................6
Answer to question number 3a...............................................................................................6
Answer to question number 3b..............................................................................................7
Answer to question number 3c...............................................................................................7
Answer to question number 3d..............................................................................................7
Answer to question number 3e...............................................................................................7
Answer to question number 4................................................................................................7
Answer to question number 5................................................................................................7
Answer to question number 6................................................................................................8
Answer to question number 7................................................................................................8
Answer to question number 8................................................................................................8
Answer to question number 9................................................................................................8
Answer to question number 10..............................................................................................9
Answer to question number 11..............................................................................................9
Answer to question number 12..............................................................................................9
Answer to question number 13..............................................................................................9
Answer to question umber 14..............................................................................................10
Answer to question number 15............................................................................................10
Answer to question number 16............................................................................................10
Answer to question number 17............................................................................................11
Answer to question number 18............................................................................................11
Answer to question number 19............................................................................................12
Answer to question number 20 a..........................................................................................12
Answer to question number 20 b.........................................................................................12
Answer to question number 20 c..........................................................................................12
Answer to question number 20 d.........................................................................................12
Assessment task -2...................................................................................................................13
Part A:..................................................................................................................................13
1. Complete the following project parameter information...............................................13
2. Create stakeholder responsibilities...............................................................................14
Part B: Project plan..............................................................................................................16
1.Task breakdown............................................................................................................16
2. Identified issues and roles of project manager.............................................................16
3. Resources required for the project...............................................................................16

2
PROJECT MANAGEMENT
4. Communication plan....................................................................................................20
5. Project budget...............................................................................................................20
6. Gantt chart....................................................................................................................23
7. Risk management plan.................................................................................................24
Part C....................................................................................................................................25
1. Project reporting...............................................................................................................25
a.) Weekly staff updates...................................................................................................25
b.) Monthly reports to the management team..................................................................25
c.) Weekly reports............................................................................................................28
d.) Milestone....................................................................................................................30
2. Monitoring system for the project....................................................................................30
3.Support for finishing the project.......................................................................................30
Part D...................................................................................................................................30
1. Complete project plan if changes needed.....................................................................30
2. Issues raised by team members....................................................................................30
Part E....................................................................................................................................31
1. Process followed for checking financial records.........................................................31
2. Procedure for assigning and reassigning resources......................................................31
3. Final project plan..........................................................................................................31
Part F....................................................................................................................................32
1. Tools for comparing progress......................................................................................32
2. How to manage and participate in review...................................................................32
3. Explanation of final steps for ensuring project plan....................................................32
Assessment 3............................................................................................................................33
Answer to question number 1..............................................................................................33
Answer to question number 2..............................................................................................33
Answer to question number 3..............................................................................................33
Answer to question number 4..............................................................................................34
Answer to question number 5..............................................................................................34
Answer to question number 6..............................................................................................35
Answer to question number 7..............................................................................................35
Task 4...................................................................................................................................36
Part A...................................................................................................................................36
Answer to question number 1..........................................................................................36
Answer to question number 2..........................................................................................36
Part B....................................................................................................................................36
1. Communication brief.......................................................................................................36

3
PROJECT MANAGEMENT
Answer to question number A..........................................................................................37
Answer to question number B..........................................................................................37
Answer to question number C..........................................................................................37
Answer to question number D..........................................................................................38
Answer to question number E..........................................................................................38
Answer to question number F..........................................................................................38
Answer to question number G..........................................................................................38
Answer to question number H..........................................................................................39
Cost..................................................................................................................................39
Answer to question number I...........................................................................................39
Answer to question number J...........................................................................................40
Part C....................................................................................................................................40
1. Creative Brief.........................................................................................................40
2. Budget....................................................................................................................41
3. Work schedule.......................................................................................................42
5. Supporting information................................................................................................42
Bibliography.............................................................................................................................43

4
PROJECT MANAGEMENT
Assessment 1
Answers to question 1 a
The project management tools are quite helpful for the project managers as it helps
them to plan, execute as well as control all the different aspects of project management
processes. It is identified that some of the organizations generally relies on tools in order to
manage the project for ensuring that each of the task will be executed on time. In addition to
this, utilization of project management tools generally helps in enhancing resource efficiency
as well as assists in ensuring project scope.
Answer to question 1 b
How does each project management tool
contribute
Project management tool
Description 1 Scope
Description 2 Governance
Description 3 Work breakdown structure
Description 4 Scheduling
Description 5 Gannt chart
Description 6 Budgeting and cost estimation
Answer to question number 2
Mission and goals of the operation are relevant to the project goal. This is because
that to achieve the goal of the project, it is very much necessary to finish the goals and
mission of the operation so that the entire project work gets successfully completed.
Answer to question number 3a
Lines of authority as well as approvals are generally utilized to start the project so
that the goals and objectives of the project can be successfully achieved.

5
PROJECT MANAGEMENT
Answer to question number 3b
Quality assurance is utilized to manage the quality of the project so that the project
that will be delivered will be high quality.
Answer to question number 3c
Human resources are generally needed in order to finish the project work so that the
entire work and processes of the project can be successfully completed within the time that is
assumed.
Answer to question number 3d
Budgets as well as finances are needed to execute the entire projects successfully. It is
identified that budget helps in finishing the project within time.
Answer to question number 3e
Record keeping as well as reporting is very much necessary for ensuring that the
entire project has been completed successfully by achieving the objectives and goals of the
project.
Answer to question number 4
As per the legislation as well as regulation of Australia the steps that are needed to be
followed include:
 Following work and health safety regulations of the workers
 Avoiding any health-related risks of the workers and more
Answer to question number 5
Project scope is defined as a part of project planning that generally involves
determination as well as documentation of specific project goals, deliverables, costs, tasks as
well as deadlines. The project scope statement assists in explaining the boundaries by
establishing responsibilities for each of the project team members.

6
PROJECT MANAGEMENT
Answer to question number 6
Project stakeholders are the individuals or persons who are generally affected by the
execution or outcome of the entire project.
Proper consultation is needed from the stakeholders for making proper decisions for
the project for achieving the goals and objectives of the project and for satisfying the
stakeholders as well as project clients.
The areas of consultation include the following:
 The stakeholders generally can be able to provide consultation about management of
project
 The project stakeholders assist in providing consultation about project completion
time
 The stakeholders can consult about mitigating as well as avoiding project risks
 The stakeholders can consult on management of project resources
Answer to question number 7
It is very much necessary to clarify as well as well as confirm the project scope
elements so that the project managers as well as supervisors can be able to allocate the right
amount of work that is generally required in order to finish the project within the expected
budget and time such that the project objectives get achieved.
Answer to question number 8
If it is necessary for the project manager to define as well as affirm the line of
reporting as well as responsibilities, then it should be confirmed by the steering committee of
the project or by the project client.

7
PROJECT MANAGEMENT
Answer to question number 9
The questions that can be asked when identifying interrelated projects within an
organization are as follows:
 What is the dependency between different projects within an organization?
 What is the time gap between different project execution?
Answer to question number 10
The resources that are generally needed when proceeding with the projects are as
follows:
 Human resources
 Material resources
 Financial resources
Answer to question number 11
The project plan will be developed in line with project parameters by developing the
project schedule so that the entire goals and objectives of the project can be successfully
achieved.
Answer to question number 12
The risk that are associated with the project can be identified with the help of the
processes including by developing systematic procedure, gathering information from
different sources, by applying appropriate risk identification techniques and tools and by
documenting the risks.
Identification of risk is important to resolve and mitigate the risk and challenges that
are mainly associated with the project. The risk identification technique is important for
work, health safety requirements in Australia for managing the health and health and safety
of the workers who are involved with the project.

8
PROJECT MANAGEMENT
Answer to question number 13
The project budget can be developed by utilizing steps that are as follows:
Utilizing task lists: It is identified that the tasks that are needed to be executed for the
project must be listed by brainstorming ideas with the help of the project team.
Estimating each of the component: The budget that is needed for executing each of
the component must be properly estimated.
Adding estimates together: In the next step, it is very much important to add
together all the estimate of the project for estimating the total cost of the project.
Getting approval: The final thing that is required to be done by the project manager
is to sponsor or approve the budget of the project.
Answer to question umber 14
It is necessary to consult with the project steering committee while developing as well
as confirming the project plan.
Answer to question number 15
The completed plan can be finalized after it is accepted as well as approved with the
help of the project sponsor as well as other designated stakeholders. It is identified that
formal approval acknowledges all the project deliverables that are generally produced during
the plan stage that is completed, accepted as well as reviewed.
The finalized completed can be generally approved by the higher authority of the
organization.
Answer to question number 16
The activities are allocated to the team members by following steps that are illustrated
below:

9
PROJECT MANAGEMENT
Priority: In the first step, it is very much necessary to know the priority of the work
and it should be as per the organizations as well as teams goal.
Skill sets: In the next step, all the skill sets must be evaluated to the people in order to
allocate the task of the project in order to achieve objectives with high quality result.
Availability: The next consideration for work allocation is the availability of the
project team member.
Answer to question number 17
After allocating the responsibilities as well as roles to the project team members, the
activities that are generally done to support the project team members for achieving the goals
and objectives of the project are listed below:
Training: Proper training facility must be provided to the project team members so
that they can be able to effectively complete the work of the project.
Rewarding: Rewarding helps in giving a sense of pride to the project team members
and thus rewarding is helpful in achieving the project goals and objectives.
Setting proper goals and objectives: Proper set of goals and objectives must be set
in order to measure the objectives of the project.
Answer to question number 18
The steps that are generally followed in transitioning staffs to new projects are ass
following:
Informing sponsor: After the change is decided within the project, it is very much
necessary to inform the project sponsor.

10
PROJECT MANAGEMENT
Meeting with project team: It is necessary to build bonds with the people within a
long-term project and it is identified that it is the objective of the project manager to
strengthen the bond that exists.
Reviewing project history: The history of the project must be properly reviewed for
identifying the challenges and issues that the project manager faces within the project.
Answer to question number 19
The post-project review document must be properly delivered as well as signed off
upon project completion
Answer to question number 20 a
The entire procedure of finalizing report includes documentation, stakeholders sign
off as well as reporting project review as well as documenting the outcomes of the project.
Answer to question number 20 b
The project must be signed off by the project team members and in order to sign off
the project, the team members needs to know about the project completed, used budget as
well as the time that is needed for completing the project.
Answer to question number 20 c
The main advantage of involving team members within the final review process of
the project is for assuring that the steps as well as procedures that are taken is quite helpful in
finishing the entire project within the expected budget and time.
Answer to question number 20 d
Project review is generally undertaken to make sure that the entire project is
successfully completed by achieving the objectives and goals of the project. In addition to
this documentation of the project is done for assisting continuous improvement and for
enabling much more effective performance within the project.

11
PROJECT MANAGEMENT
Assessment task -2
Part A:
1. Complete the following project parameter information
Project parameter Information available Information needed
Scope of the project Proper information about the
task that is needed for moving
the office
Time as well as information
about proper project cost is
needed.
Project outcomes Proper information about
project outcome is provided.
No information needed
Legislative requirements No legislative requirements
given
Proper legislative requirement
is elaborated.
Quality standards affected No information about quality
standards provided.
Proper information of quality
standards is needed.
Timelines Timeline is not provided Proper timeframe for the
project is needed.
Finances Budget of around $120,000 is
needed for the project.
Proper detailed budget for the
project is needed
Integration with
organisational goals
The organization needs to
move the office without
creating disruption to
employees, suppliers as well
as customers.
Proper idea of how the office
will be moved without creating
any type of disruption.
Risks The risks associated with
project not illustrated.
Proper details about project
risks are provided.