Stakeholder Analysis & Communication Plan in Project Management

This report provides a comprehensive stakeholder analysis for Suburban Homes, identifying and prioritizing key stakeholders such as law enforcement, customers, state and county agencies, prospective buyers, environmental regulators, subcontractors, community leaders, and suppliers. It includ...Read More

Running head: PRINCIPLES OF PROJECT MANAGEMENT 1
Principles of Project Management
Name
Institution Affiliation

PRINCIPLES OF PROJECT MANAGEMENT 2
Stakeholder identification and prioritization matrix
Suburban Homes has realized the significance of keeping good relationship will all its
major shareholders. It stakeholders include the native law enforcement agencies, customers
buying the homes, state and county agencies for real estate development, prospective buyers,
environmental regulatory agencies that is the federal and local, subcontractors, community
leaders and local construction resources suppliers among others.
Project
Shareholders
Role towards
the project
Type of
stakeholders
Communicati
on types
Interests of
the project
Impact on
Project
results
Contractor
Subcontracto
rs
Contractor Internal Approved
meeting,
Imbursement
schedule, and
emails.
Timely
delivery of
the project
and on
budget.
Influencer
Customers Prospect
buyers for
households
External Regular
meeting, and
email
communicati
on
Reasonably
priced,
dependable,
ensuring
there is no
cases of
power
outages, and
cyber
security.
Influencer
Employees All
individuals
engaged in
the project
Internal Face to face
communicati
ons regarding
the
performance
and feedback
Carrying out
the project as
expected and
assemble
earnings.
Supporter
Government Native law
administratio
n agencies
External Approvals/
Denials,
procedures,
orders and
systems,
Compliance
to governing
development
policy.
Supporters

PRINCIPLES OF PROJECT MANAGEMENT 3
Dealers Dealers of
the material
of
construction
External Delivering
the sand,
paint, bricks,
and wood
To deliver
according to
the wants and
assemble the
bills.
Supporters
Stakeholder matrix
Interest level
Major Players
Vigorous
Consultation
Maintain
Interest
Be Informed
Influence Level
The shareholder matrix is divided based on diagonal band high influence band and
great interest. The major players are required to have robust purchase-in low
interest/moderate /great impact. Vigorous consultation range from high/moderate interest/low
interest. Influence is tasked with keeping interest low/ low influence group and keep up-to-
date.
Stakeholder engagement matrix (Exhibit 6-5)
Type of
project
Stakeholders
Responsibility
towards the project
Involvement Strategy Track approach
(Plans and feedback)

PRINCIPLES OF PROJECT MANAGEMENT 4
Contractor
Subcontracto
rs
The contractor is
accountable for all
the operations on
the construction
site and for
worker’s
operations.
Internal
Greatly engaged through
the construction site.
Answerable for all the
operations on the
construction site from
inception, and
accomplishment.
Customers Prospect
consumers/who
purchase homes
External
Not included in the
development but
included in time frame.
Preserving the home,
payment, registration,
taxes, and applications
among others
Employees All individuals
engaged in the
project
Internal
Greatly engaged in the
project
Face to face
communications, project
presentation and feedback
Administratio
n
Local law
administration
agencies
External
Abstemiously engaged.
Approvals/Denials of
orders and systems,
policies and
Suppliers Suppliers of
materials for
construction
External
Greatly engaged
Delivering bricks, sand,
paint, and wood, when
required.
Communication matrix (Exhibit 6-9)
Type of
Shareholder
Required
Project
Information
Stakeholder
information
requirements
Methods Timing
Contractors /
Subcontractors
Direction, and
accomplishment
in accordance to
the contract
Project progress
status
Conducting
meetings, phone
call
communication
and video
conference and
Regular
meeting twice
in a week is
needed

PRINCIPLES OF PROJECT MANAGEMENT 5
emails, with all
the site
operations
details
Customers Size of the
house, close
date, among
other facilities.
Project status
and the date
when the house
id ready for
occupancy.
Communication
via cell phone or
emails.
Each and
every time
client calls or
emails.
Employees Progress status
of the work
Project progress
status
Regular
meetings, phone
call, video
conference and
sending
associated to
their work.
Meeting done
on weekly
basis with in
between the
updates
Government Approval/denial,
Directives, and
compliance
Ensuring policy
and systems are
observed
Communication
through Email.
When need
arises
Suppliers Orders and
guidelines
Project progress
status
Communication
done through
phone calls or
emails.
End of each
week
Mechanics
The communication plan is established with the help of collected information
requirements, documents, and the channel of communication for every shareholder,
communication service provider and the frequency of communication. That is who does the
project members need to learn from? Who does the members of the project are supposed to
share information with? What is the project team required to learn from its shareholders?
What requirements are the stakeholders required to know? At what time are stakeholders
supposed to know these requirements? Which is the most effective channel of communication
that the stakeholders understand well? Who among the project team is tasked with the
responsibility of communication?