Project Management Information System: Library Automation Project

This project management assignment provides a detailed overview of a Project Management Information System (PMIS) designed for library automation. The assignment begins with an introduction to PMIS, its objectives, and purpose, emphasizing its role in organizing information for successful project execution. It outlines testing scopes, overall strategies, and execution plans, followed by a portfolio assignment that includes a project overview focusing on proposing and scoping a library management system. The project proposes automating the library system to enhance efficiency and meet user requirements, including features such as fine systems and election procedures. The design phase involves selecting Koha software with Java, creating a simplified interface, and planning for system installation. The assignment covers various aspects of project management, including automation, system design, and implementation, with references to relevant literature.

Table of Contents
INTRODUCTION...................................................................................................................................3
OBJECTIVE........................................................................................................................................3
PURPOSE...............................................................................................................................................3
TESTING COPE.....................................................................................................................................3
OVERALL STRATEGY APPROACH...................................................................................................4
EXECUTION PLAN...............................................................................................................................5
Part 2 Portfolio assignment..........................................................................................................................7
Project overview......................................................................................................................................7
Propose and scope of library management system...................................................................................7
Give automation library software management syste..............................................................................7
Fine System.............................................................................................................................................8
Election Procedure...................................................................................................................................8
Preparing of automation library system project designing.......................................................................8
Limitations and exclusions......................................................................................................................8
Constraints and limitation management system.......................................................................................9
Feasibility analysis................................................................................................................................10
2. Operational analysis..........................................................................................................................10
Functional and non-functional demand in project proposes useful;.......................................................11
Non-functional;.....................................................................................................................................11
References.................................................................................................................................................13

INTRODUCTION
OBJECTIVE
Project Management Information system is basically an organisation which initially provides the
crux information to any other concerned organisation regarding the successful execution of
projects. This system involves in the typical use of one or more software application, and also
includes a proper method taken up for the collection, use and implication of the information
related to the project (Cleland & Ireland, 2006). These electronic systems help in providing a
plan a proper layout and execution and they differ in enactment of project management goals.
The distinctive nature of project management information system is that they largely differ as
regarding their scope, design and features as depending and varying upon the operational
requirements of the concerned organisation.
PURPOSE
The main intention and purpose behind the functioning of this principle is to formulate proper
and appropriate layout of infrastructure which would accelerate the efficient functioning of the
projects and programmes with an intent to give a clear way to efficient communication and
appropriate teamwork (Laudon & Laudon, 2016). These purposes can be traced down into more
clear concepts:-
● Giving a proper explanation and illustration of the role concerning with the efficient and
effective management of communication and information thereby causes an effective workout of
projects and programmes.
● To get a better understanding of the various integration and collaboration of the various
communication systems and amalgamating it with the provisions of information technology so as
to get a better result of the work at low costs (Raymond & Bergeron, 2008).
● The ability to develop the ways of formulation of information management systems so as to
enable proper decision making and communication factors.
TESTING COPE
In the concerned sector, the area of coverage is way too vast and exhaustive. It is the duty of The
professionals who are in charge of projects and programmes to ensure the requirement for

selecting and optimising the most suitable strategies so as to make sure that these function so as
to illuminate the vigour of teamwork and collective contribution and make them operate as tools
to maintain information, record of documents, protection against unauthorized access of internal
data, and many more. The basic platform of any choice and designing related to business
functionaries should be based upon business value instead of sophistication of technological
assumptions and presumptions (Kerzner, 2013). The basic nature of study in this sector would
emphasise on the working principles, analysis of the various available options, selecting and
enacting the most suitable provision. It will also include the frequent training of the staff
associated with the programme and project in order to enhance their working type and techniques
so that the best output can be acquired from them in the field they are put into.
An important part of the environmental factors is the project information system which ensures a
smooth working by accelerating factors such as scheduling, authorisation system, configuration
management, information collection and distribution system, automatic gathering, and reporting
on key performance indicators. Thus, this entire system can be considered as an information
system which includes all the tools and techniques used for various purposes such as gathering,
integrating and assimilating the outputs for project management purposes. It has the potential to
manage almost every share of production. It also has the potential to regulate every aspect of
production from the initial starting stage till the ending or closing stage, and can function both on
manual and automated systems (Love & Irani, 2003).
OVERALL STRATEGY APPROACH
The overall strategy approach is a bunch of several programmes and attributes. Project
management system can in its very essence contain issues and matters including a wide variety
of aspects which can start from a small and simple topic such as a file system and can go to the
extent of topics such as an entire detailed file of PMIS software. PMIS software is an enhanced
programme which has the potential to manage several other management programmes such as
project scope management, project time management, project cost management, project quality
management, project human resource management, project risk management, project
communication management, project procurement management, project stakeholder
management (Davis & Venkatesh, 2004). Project management information system is a multi user
approach and its performance can be based upon cloud based applications as well as the

performance can be put down to hoisted premises applications efficiently and with much needed
appropriateness. Beside project management, the ideology and concept of project and
Programme information can be at times considered as a combination of external tools including
factors such as processes, tools, techniques, methodologies, procedures, and resources much
needed to manage any project functioning as well as needed for the basic management of any
project and programme. Apart from all these varied purposes, the project and programme
information system does a great deal in helping out engineers in their performance and working
in a number of ways, thus granting a perfection and efficacy in their working outlook as a whole
by giving them a broad basic along with a highly advanced intercultural knowledge accompanied
with experience which are highly important requirements for managing multinational projects
(Schwalbe, 2015). Apart from a strong technical hold, experience and knowledge, they are also
expected to have intercultural competencies which are strong and rigid and in their basic ground
approach. Efficient management skills and strong business acumen are also the important
requisites and requirements for meeting the programme requirements. Depending upon selective
individual specialisations, one is figured out for a number of approaches and a variety of
programmes such as research, technology development, management counselling and
production. Training, presentation techniques and business modules also provide a proper
structure and format sufficiently and efficiently acquires skills as required in any high profiles
sales service. Programme management and information is a combination of several attributes
which include field such as industrial engineering, change management, business transformation,
and systems engineering.
EXECUTION PLAN
The entire programme has a strong vision of purpose and status regarding the various projects in
a concerned and definite programme. Having a particular overview of the entire programme and
using this oversight to support the entire project activity is important to secure programme
related goals which can be met by providing a decision making capacity which gets difficult to
be achieved at a project level or by providing a required programme perspective or an efficient
bundle of ideas and approaches which are needed to solve project issues having a proper
programme impact. In designing a program it is important to manage the cross project
dependencies (Galliers & Leidner, 2014). The project management office may not always have a

proper insight of predicting the possible and upcoming risks, issues, designs, and requirements
which could be framed to form solutions with an ability to efficiently manage these terms. In
such cases the manager who is in charge of the concerned project may turn up matters
accordingly so as to sort out the problems so arising. This attribute of the manager however,
requires suitable working scenario which would affect a lot towards allowing his effective
contribution towards the area under pressure or consideration. In order to seek out information
about complex projects, a long list of initiatives and insight is required along with a proper
management of all of them. This, however, requires the manager to be comfortable and efficient
in his area and in his concerned field. Many programmes have ability and a capability to bring
forth some aspiring changes which is a striking feature of the project as a whole. The benefits
can however be actually transferred and utilised only when the capabilities are transferred and
utilised giving a suitable environment so as well as proper utilisation and an efficient capability.
The project is a collaboration of related projects managed and coordinated and benifits which
cannot be controlled without effectively managing them.
Environment Environmental is dedicated to the study of the standard of the environment and the
technology of its conservation. It involves the fundamental education and coaching from
engineering programs and chemical engineering, microbiology, hydrology, and chemistry to
broaden their perspective on potential solutions to environmental issues (Sousa & Oz, 2014). The
System Testing environment will be used for System Testing.
Test Schedule System testing is regular for a period of x weeks beginning mm/dd/yyyy to
mm/dd/yyyy. The test team can complete the execution of all the tests throughout the first x
weeks. The defects retesting and regression testing can occur within the last week of System
Testing. The run dates for defect retesting period is also modified consistent with the
requirement to retest and close the flaws. The defects retesting can reduce the number of open
defects that require being carried to UAT.
Assumptions
I have also highlighted the significance and criticality of Communications Management for the
success of an information technology projects. As a Project manager, it isn't only enough to do
the look and execution of a project. There's a lot more to it. A competent project manager ought

to be a "Communicator" also. They should have "soft" skills related to successful leadership.
These above-highlighted points will not guarantee success. However, they're going to assist you
to get a solid handle on your project and make sure that you are doing all you'll to create it
succeed in a crazy world (Larson & Gray, 2013). This article is written supported my personal
experiences in the entirely different aspects of project management, and hopefully, it advantages
all of you in adopting a decent and effective communication management in your comes too!
Part 2 Portfolio assignment
Project overview
The implementation automation library management system from manual library system for the
central public library in Bangladesh (CPLB) and the project management team give new library
software system and hardware installing into the library to would like library ‘s users
requirement. Additionally, the project team can provide the technology to developing and
maintain the manual system to update link with the computerized library system.
The info-communication and technology ICT mistreatment to complete and help project strategy
to complete the real mission and support project information system effective within the manner
centralize sharing info information and a good communication plan (Raymond & Bergeron,
2015).
Propose and scope of library management system
The project plan to implementing and development automation library
system for public library;
Give automation library software management syste
This project developing from manual system to automation system to support library’s users
(members) demand, automation library software contains a large number of list example
reference books, e-book, and Journal articles. Additionally, the project can increase potency for
library become an integrated library management system.

Fine System
The librarian is running on keeping the record of the penalty paid by the student on not giving
back the book on time. Librarian finds out the problem date and comes back the time of the book
and if the student fails to return that book inside the return date of the book, then he!she has got
to pay TS$ (Mondin & Martens, 2016). The fine could get high in the case once the book has
been lost or damaged by the student.
Election Procedure
The book record is removed from the library register book once the book has been lost or
damaged by the user.
Preparing of automation library system project designing
2.1 selecting Koha software with Java language will support library application, appropriate for
library info, and manage IT resources for the library.
2.2 Library application style simplified an accessible interface.
2.3 stalling hardware and pc equipment
2.4 Arrangement of classes library book resources
3. Developing and maintain manual library system and library
environment.
Limitations and exclusions
1. Package testing and maintain library software management system and update pc equipment.
2. Development library management system model is library info be relate to packaging an
application user-interface, additionally automation The system should update user interface style
straightforward and easy to access anytime, everyplace and process same track project mission
(Mir & Pinnington, 2014).

3. Improving online security system. Assumptions Automation library management system
1. Establishing a new model for automation library system purpose to support manager a good
creating call and replace or improve the previous model.
2. Project management got to prepare for the price estimate and the actual cost will be higher, it’s
necessary to place in project management accountability for considering the price.
3. Project arrange deliverable, and schedule plan will be delay because internal and external
impact, example;
3.1 Library software will be a failure because of lack of data.
3.2 Underestimate of your time, schedule arranges, and deliverables.
3.3 Unavailable of tools and techniques.
4. The new library system is not-satisfy users and new library members expectation demand.
Constraints and limitation management system
1. Budgeting – over budget
2. Deliverable - delay
3. New system model - fail
4. Dependencies determination
5. Priority task - before implementing the new system.
6. Government rules – software and internet security policy.
Automation library management system description
Automation library management system (LMS) has developed manual type system using Koha
user-interface friendly software that works with open resource Integrated library system (ILS)
which further supports bibliotheca and library’ user freely accessible of information. Koha

library computer code is the web-based application with knowledge cataloguing software stores
in UnicMarc via Z39.5, Koha user-interface designed simplicity to use with Java language for
translated into many languages, and powerful of looking out give higher result information’
quality for users. Java programming language using for produce secure library interface
application is acceptable for standard library and implementation software and hardware
operation library system. For the pc hardware exploitation, H.P. storage works MSL2024
5000GB
The tape library information system is appropriate for web-based library management system,
centralized info with selection website, and support integrated management system.
Feasibility analysis
1. Automation system analysis info-communication and technology system wont to support
project communication and sharing info (ICT) include;
1.1 Net networks as telecommunication and networking essential structure connect pc (hardware)
along worldwide.
1.2 Application computer code as info data system got to take into thought {of data |of
knowledge| of info} information policies, HR development policies.
1.3 Constituent and different instruments are necessary to install in central library for library’
users.
2. Operational analysis
For library management system got to the understanding of every activities and understanding of
particular useful performance to planning input and produce higher output. Project management
got to designing of data communication and technology ICT, however, will filling the project
strategy and providing skilled development material effort automation system processes self
made

Functional and non-functional demand in project proposes useful;
1. Automation library software system setting freely and open supply integrated library
management system using as globally and successful software technologies license program and
user- interface is the simple step to login/accessing to library info because of a proper application
and looking out results.
2. Library database information management to keep up the collection of data by using pc
hardware-based housekeeping system.
3. Library management;
3.1 Maintenance of patron record show alert of drawback
3.2 Borrowing policy
3.3 Managing fine for harm and owed
3.4 ever-changing administrations
4. Available perform the update or amendment user personal information.
5. Feedback and user-recommendation.
6. Controlling automation library system process on target same
project mission goal (Olson, 2014).
7. Legal contract (legal insight) as business law shield profit, client copyright, legal market, and
law firm.
8. Application software library can increase or update for future demand and project life cycles.
Non-functional;
1. Shield confidential user-information, and library management info.

2. Maintain software and development up to date compared to the different library branch.
3. The library management system on the market and simple to access and login 24/7 and
worldwide (Peppard & Ward, 2016).
4. The automation system supports exceptional demand.

References
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