University Project Management System Development Report

This report evaluates the development of a project management system, focusing on both functional and non-functional requirements. It includes a detailed description of the software, considering associated risks and their statuses. The report emphasizes the need for monitoring and tracking the soft...Read More

Running head: CREATION OF PROJECT MANAGEMENT SYSTEM
Creation of project management system
Enter: Name of the Student
Enter: Name of the University
Author note

1DEVELOPMENT OF PROJECT MANAGEMENT SYSTEM
Table of Contents
Introduction......................................................................................................................................2
General section that allows the input of the following information................................................2
Project Requirements.......................................................................................................................4
Project Effort Monitoring and Tracking..........................................................................................5
Project Plan......................................................................................................................................6
Description of the project............................................................................................................6
Assessment of total cost in terms of resources............................................................................7
Project Scheduling.......................................................................................................................8
Project risks and assumptions......................................................................................................9
Conclusion.......................................................................................................................................9
Reference.......................................................................................................................................11

2DEVELOPMENT OF PROJECT MANAGEMENT SYSTEM
Introduction
The notable determination of the report is to evaluate the development of a project
management system considering both it’s non-functional as well as functional resources.
Detailed description of the software will be presented in this report considering the risks and risk
status. The need for monitoring and tracking the software by the users of the software will also
be determined from this paper [2]. The report will be concluding with a project plan where the
project will be discussed considering the deliverables, assessment of the total cost in terms of the
resources, project schedule, and most of the risks and assumptions associated with the projects.
Project Plan
Description of the project
The new project management system can be very much beneficial to manage each of the
schedules of the project, organization of the project resources can also be done in the new
system, managing all the resources according to their availability is the other essential
functionality of this project [5]. Cost control and budget management are the prime aspects of the
new system as well.
Goals of the project: Reduction of the financial and scheduling constraint will be the
most significant qualities of this project. The new software will not have any sort of
compatibility issue as it can be used in many mobile devices [1]. The specification of the new
software will be very advanced and competitive in nature as compared with the other project
management tools which are used all over the world such as Trello, JIRA, Primavera [3]. The
external deliverables of this project will include the engineering report, design documents,

3DEVELOPMENT OF PROJECT MANAGEMENT SYSTEM
completed products, technical interpretation, tender document, usability report, service report
and progress report.
Assessment of total cost in terms of resources
The total charge of this project is $43000 USD and the cost of each of the
resources such as project manager, quality analysis team, designer and developer
will be presented in the following table.
Figure 2: Resource list of the development of new project management system
(Source: Created by the author)
Project Scheduling
The software engineering process which will be considered while creating a new project
management system is the waterfall model as this model can be very much useful to manage
each phase of this software development such as planning, designing and development phase [4].
There are lots of complications related with each section of the project such as budget and time

4DEVELOPMENT OF PROJECT MANAGEMENT SYSTEM
limitations as these constraints are directly allied with the general budget of the project [3]. The
schedule of this project will be described in the following diagram.
ID Outline
Number
Task
Mode
Task Name Duration Start Finish PredecessorsResource Names Cost
0 0 Developmet of a project
management system
64 days Tue
18-06-19
Thu 12-09-19 $43,040.00
1 1 Phase 1 19 days Tue
18-06-19
Fri 12-07-19 $11,600.00
2 1.1 Identification of the
required features of
the new software
9 days Tue
18-06-19
Fri 28-06-19 Project planner $3,600.00
3 1.2 Requirement Analysis 2 days Mon
01-07-19
Tue 02-07-19 2 Project Manager $1,600.00
4 1.3 Documentation
control
2 days Wed
03-07-19
Thu 04-07-19 3 Project Manager $1,600.00
5 1.4 Understanding the
risks of the project
6 days Fri 05-07-19 Fri 12-07-19 4 Project Manager $4,800.00
6 2 Phase 2 37 days Sat 13-07-19Mon 02-09-19 $28,000.00
7 2.1 Understanding project
risks
5 days Sat
13-07-19
Thu 18-07-19 5 Project planner $2,000.00
8 2.2 Cost Management and
Project scheduling
5 days Fri 19-07-19 Thu 25-07-19 7 Project Manager $4,000.00
9 2.3 Project scheduling 2 days Fri 26-07-19 Mon 29-07-19 8 Project
Manager,Hardware
needed[1],Software
$2,000.00
10 2.4 Designing of the
system
5 days Tue
30-07-19
Mon 05-08-19 9 Project designer $2,400.00
11 2.5 Development of the
system using PHP
20 days Tue
06-08-19
Mon 02-09-19 10 Project
Developer
$17,600.00
12 3 Phase 3 8 days Tue 03-09-19Thu 12-09-19 $3,440.00
13 3.1 Software testing 3 days Tue
03-09-19
Thu 05-09-19 11 Software tester $960.00
14 3.2 Managing the server
issue
3 days Fri 06-09-19 Tue 10-09-19 13 Server
personnel's
$480.00
15 3.3 Employment 2 days Wed 11-09-19Thu 12-09-19 14 Project Manager,Quality Analysis$2,000.00
Project planner
Project Manager
Project Manager
Project Manager
Project planner
Project Manager
Project Manager,Hardware needed[1],Software needed[1]
Project designer
Project Developer
Software tester
Server personnel's
Project Manager,Quality Analysis
S S M T W T F S S M T W T
14 Apr '19 02 Jun '19 21 Jul '19 08 Sep '19 27 Oct '19 15 Dec '19 02 Feb '20
Figure 3: Scheduling of each of the activities of this project
(Source: Created by the author)
Project risks and assumptions
Project risks Assumptions
Budget risks This risk can have a significant impact on the Quality of Service (QoS)
of this software.
Scheduling risks The management of this risk can have a noteworthy impact on the
performance of each of the stakeholders of this project.

5DEVELOPMENT OF PROJECT MANAGEMENT SYSTEM
Efficiency of the
new system
This risk can have an impact on the overall development of the new
project management system.
Technical risk This risk can have an undesirable impact on the functionality of the
software such as the missing command errors.
Procedural risks This risk can lead to technical errors such as inaccurate estimation of
project parameters and system failures.
Table 2: Project risks and assumptions
(Source: Created by the author)
Conclusion
The report is very much beneficial to understand the need of a project management
system, the report also guides the readers to understand the non-functional requirements and
functional requirements such as the integration of multiple projects and user-friendliness of the
software. The risks associated with the creation of a new project management system such as the
technical and procedural risk can also be identified from this report. Monitoring the activity of
each of the resources in this project have been determined from this report as well. The project
plan helps in understanding the detailed description of the new software along with the total cost
required for each of the resources working in this project. The report concludes with the list of
risks and the assumptions which are required to be considered during the development of a new
project management system.

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Reference
[1] E. Harris. Strategic project risk appraisal and management. Routledge, 2017
[2] E. Verzuh. The fast forward MBA in project management. John Wiley & Sons, 2015
[3] J. Batselier, and M. Vanhoucke. Project regularity: Development and evaluation of a new
project characteristic. Journal of systems science and systems engineering, 26(1), pp.100-120,
2017
[4] J.M. Nicholas, and H. Steyn. Project management for engineering, business and technology.
Routledge, 2017
[5] J.R. Meredith, S.J. Mantel and S.M. Shafer. Project management: a managerial approach.
John Wiley & Sons, 2017
[6] K. Schwalbe,, Information technology project management. Cengage Learning, 2015
[7] R. Golini, M. Kalchschmidt, and P. Landoni. Adoption of project management practices: The
impact on international development projects of non-governmental organizations. International
Journal of Project Management, 33(3), pp.650-663, 2015