Project Management: Team Charter, Communication Plan & Reflection

This project outlines the development of a computer-based system for managing the TAHS program at Globlex. It includes a team charter defining roles, skills, and communication strategies, as well as a communication plan identifying stakeholders and information sharing methods. The project also incorporates learning cycles and an individual reflection on leadership qualities and necessary skills for an IT project manager. The team charter details the skills and responsibilities of the project manager, team leader, system developer, and tester, emphasizing team communication, rules, and expectations. The communication plan identifies stakeholders, the information to be shared, the frequency and location of information exchange, and the purpose and mechanism of communication. The individual reflection discusses leadership qualities and the techniques, skills, and methods required for a project manager in IT, highlighting the importance of communication, problem-solving skills, and technical expertise.

Running head: PROJECT MANAGEMENT
Assignment-2 Template
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Part 1: Project Name/Team/Description.................................................................................3
1.1 Project name.................................................................................................................3
1.2 Team details................................................................................................................. 3
1.3 Project description........................................................................................................3
1.4 Team charter................................................................................................................3
Part 2: Learning cycles...........................................................................................................8
Part 3: Communication Plan...................................................................................................8
Part 4 (Individual): Reflection...............................................................................................10
Bibliography......................................................................................................................... 11

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Part 1: Project Name/Team/Description
1.1 Project name
The name of the project is “development of computer-based system” for
managing TAHS program.
1.2 Team details
First Name Last Name Mobile Email
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
1.3 Project description
The organization “Globlex” have 30 years of experience in the Riverina region
as well as within the agricultural business. It is identified that the of aim Globlex is to
reduce the time and cost by enhancing the productivity of the farmlands. It is found
that for this, the organization integrates a number of positioning technologies
including GPS, optical as well as inertial technologies. It is identified that the
integrated solutions that are provided generally help the customers to properly
manage, analyze as various types of complex information quite easily. Moreover, for
serving the community properly, it is very much necessary to start a training as well
as apprenticeship program. It is found that for managing the TAHS program, the
organization “Globlex” has generally requested to develop a computer-based
system. With the help of the new system, the entire operations of the TAHS program
will be managed quite effectively.
1.4 Team charter
Skills & knowledge
inventory
Project manager Project managers are
generally skilled in
developing proper
relationship with
different members of
the team.
Furthermore, they
properly understand
the needs as well as
requirements of the
project and generally
develops appropriate
communication so that
the team members
can be able to achieve
the goals of the
project.
Team leader Team leaders are the
person who generally

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PROJECT MANAGEMENT
develops proper
bonding with the team
and also uses
appropriate
approachability such
that the work
associated with the
project can be finished
within the time and
budget that is
expected.
System developer System developer are
the persons who are
generally skilled in
programming as well
as in logical solving.
Moreover, they are
also skilled in various
types of project
development
techniques.
Tester Tester are the
persons who generally
have sharp analytical
skills. It is found that
will the help of
appropriate analytical
skills that assists in
breaking up a complex
system software. They
are also skilled in
properly
communicating with
the team members.
Roles and
Responsibilities
Project manager The project managers
are mainly responsible
of designing as well as
managing the various
deliverables of the
project. They also
assist in preparing as
well as maintaining
the various stages of
the project.
Team leader A project team leader
is the person who
generally helps in
providing proper
direction as well as

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PROJECT MANAGEMENT
instruction to a group
of people who
generally work as a
team. Moreover, it is
identified that an
effective leader
generally knows the
strengths as well as
weaknesses of the
entire team. They are
mainly responsible of
developing proper
strategy for reaching
the goal and generally
communicate proper
instructions to the
team members so that
they can be able to
achieve the goals and
objectives of the
project.
System developer System developer are
the person who are
generally responsible
of developing the
entire system quite
efficiently. They take
the entire
responsibility of
creating the
documents for the
project so that the
entire system can be
developed quite
effectively. In addition
to this, they also help
in providing proper
facility of training as
well as support.
Tester Tester are the person
who are generally
responsible of
designing the entire
testing scenarios for
checking the usability
testing. Furthermore,
they are generally
responsible of
conducting the entire

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PROJECT MANAGEMENT
testing so that proper
results can be
analyzed and after
observing the results,
the entire system is
developed quite
successfully.
Team communications Week-5 9.am conference hall
Week-6 10.am conference hall
Week-7 1.Pm conference hall
The communication methods generally include
face to face conversation, audio conference,
video conference and more.
Team rules &
expectations
(previous experience
as team member ,
team values, code of
ethics, rules &
expectations)
Project manager Previous
experience: The
project manager is
experienced in
identifying the risks
which are generally
associated with the
project.
Team values: The
project managers can
be able to reflect on
achieving the project
goals in the project
budget and time.
Code of ethics: The
project manager will
generally help in
maintaining the
originality of work
within the project.
Rules and
expectation: It is
expected that the
project manager will
generally complete the
work of the project
within the expected
budget and time.
Team leader Previous
experience: The
team leader has

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PROJECT MANAGEMENT
proper experience of
directing as well as
leading the entire
team so that the team
members will get
guidance for finishing
the project.
Team values: The
team leaders generally
guide the entire team
that further helps in
increasing
collaboration within
the entire project
team.
Code of ethics: The
team leaders generally
utilizes professional
code of conduct while
completing the work of
the project.
Rules and
expectation: It is
expected that the
team leader will
generally influence the
team members for
working hard so that
the
System developer Previous
experience: The
system developers are
experienced enough to
finish the system
development within
the assumed time.
Team values: The
team members
generally resolve the
issues and problems
which are associated
with the project.
Code of ethics: The
system developer

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PROJECT MANAGEMENT
mainly helps in
maintaining proper
originality of work
within the project.
Rules and
expectation: It is
expected that the
system will be
developed quite
effectively for
managing the TAHS
program.
Tester Previous
experience: The
tester is able to test
the developed system
quite effectively such
that the project work
can be effectively
completed on proper
time.
Team values: The
tester will conduct
testing process
properly so that the
system will be
developed very much
successfully.
Code of ethics: The
tester will generally
maintain proper code
of conduct while
undertaking testing.
Rules and expectation:
It is expected that the
testing of the project
will be conducted
successfully.
Signatures Project manager <Please fill>
Team leader <Please fill>
System developer <Please fill>
Tester <Please fill>

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PROJECT MANAGEMENT
Part 2: Learning cycles
Week-5 Organiser Scribe
The project manager
generally wants to
arrange a meeting
with the team
members so that they
can be able know
about the status of the
project.
The team leaders
generally document all
the information about
the progress of the
project that ensures
that the project will be
finished within the
expected time.
Week-6 Organiser Scribe
The financial
manager generally
wants to conduct a
meeting so that they
can get proper
information about the
expense from the
team leader.
Proper documentation
is made by the
financial manager
about the expenses of
the project.
Week-7 Organiser Scribe
The tester will
generally conduct
meeting in order to
reflect that proper
testing will generally
conducted for the
system.
The results or
outcomes from testing
will generally be
documented within a
report so that it can be
utilized successfully.
Part 3: Communication Plan
3.1 Identify stake holders in the case study and fill in the table
Stakehold
er name
Informatio
n to be
shared
Frequenc
y of
informati
on
exchang
e
Location of
informatio
n
exchange
Purpose of
communicat
ion
Mechanis
m (hard
copy,
PDF, PPT,
DOC)
Who what when Where Why How
Project
manager
The
project
manager
Before
the
project
Conferenc
e hall
It is found
that this
meeting will
Hardcop
y.

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PROJECT MANAGEMENT
will
generally
help in
providing
appropriat
e
informatio
n related
with the
objectives
of the
project
initiation
phase
be
conducted
so that the
team
members
can get idea
about the
project.
Team
leaders
The team
leader will
generally
provide
informatio
n related
with the
risks that
are faced
by the
project
team
members.
During
the
project
progress
phase
Conferenc
e hall
If the team
leaders will
discuss
about the
challenges
and issues
then the
risks that
are
associated
with the
project can
be resolved
effectively.
Pdf, Doc
System
developer
The
system
developer
will
generally
discuss
about the
various
hardware
and
software
that are
needed
for the
developm
ent of the
system.
During
the
executio
n phase
of the
project
Conferenc
e hall
If the
system
developer
will discuss
about the
various
requirement
s of the
project then
it will be
quite easy
to execute
the project
successfully.
Pdf, doc.
Project
sponsor
The
project
sponsor
generally
discusses
about the
Before
the
initiation
phase
Conferenc
e hall
Proper
information
about the
project
budget is
needed so
Hard
copy

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PROJECT MANAGEMENT
amount of
money
that is
generally
provided
for the
project.
that the
entire
project can
be
completed
in the
budget that
is provided.
Part 4 (Individual): Reflection
4.1 Reflection (in 300 words)
Leadership qualities to successfully lead a project
It is found that proper project management practices are generally dependent on the
leadership skills of the leaders as without a good leader, it is unlikely to finish the
entire project successfully within the expected time. It is very much necessary for a
leader to properly communicate the goals and objectives of the project so that the
expectation of the project can be met quite successfully. It is found that being a good
communicator is one of the key elements for successfully leading a project.
Moreover, it is found that a leader must also have a shared vision as well as positive
attitude so that the team leader can successfully lead the entire project quite
successfully. Additionally, it is identified that a good project manager must have
proper problem-solving skills as well as resourceful for resolving the issues and
challenges that are mainly associated with the project.
Techniques, skills, methods required for a project manager in IT
A project of IT department must have proper technical skills and information such
that they can capable of developing the entire computer-based system quite
successfully. It is found that an IT project manager must have technical management
related skills, proper technical understanding about the project hardware and
software. In addition to this, it is found that they are also capable of analyzing the
insights of data properly such that the work can be finished quite successfully in the
expected time and budget. Moreover, the IT project manager adopts proper project
management strategies as well as methods which are generally used for completing
the project work quite successfully.

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PROJECT MANAGEMENT
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