PPMP20012 Unit Portfolio: Manual vs. Electronic PM Systems Analysis

This report, a student submission for the PPMP20012 unit, delves into the advantages and disadvantages of both manual and electronic project management (PM) application systems across the project lifecycle. It addresses how project managers handle projects, the tools available (including resource management and reporting systems), and the roles of project managers, clients, contractors, and employees in utilizing these systems. The report highlights the importance of PM applications in organizing information, setting deadlines, and facilitating team collaboration. It also discusses the integration of system thinking, system engineering, and system management principles in project execution. The analysis covers various PM knowledge areas such as procurements, risks, communications, human resources, quality, costs, time, scopes, and project integration, with the goal of identifying successful project management systems and ensuring effective data flow for informed decision-making. The report references several key publications and industry standards to support its findings.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Week 7: Compare and contrast the advantages and disadvantages of different manual and electronic PM
application systems within each PM knowledge area over the life cycle of a project.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoKPart 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
The unit has been
helpful to determine
how the project
management
application systems
have been assisting
project managers in
monitoring
performances and
control changes
under the project. It
has helped in
Question 1: How can the project managers handle different
projects through the entire life-cycle?
Answer 1: Project management teams have been handling various
projects that have not been merely depending on various human
memories. This is to keep all of them organized. Moreover, to keep
everything together through e-mail has been a recipe regarding
productivity disaster. To deliver projects within budget and time,
the project management teams must pen down the information, then
plot deadlines and after that share documents (Binder, 2016). The
individual team members require being consistently connected with
each other. As the group needs becoming severe to manage the
projects, the ultimate solution has been to utilize project
Binder, J. (2016). Global
project management:
communication,
collaboration and
management across
borders. Routledge.
Fleming, Q. W., &
Koppelman, J. M.
(2016, December).
Earned value project
management. Project
Management
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
contrasting and
comparing the
benefits and
drawbacks of
various manual and
electronic PM
application systems
under every PM
knowledge areas
over the complete
project life-cycle
management applications.
Question 2: What are the tools to be used here?
Answer: The project management services are the various online
systems that have been collaborating and working on multiple
projects. Further, some of them has comprised of tools to manage
resources and determine whether those resources has been money,
materials and workers. Every effective project management app has
been helping the teams to achieve various common issues like
slipped deadlines. This is done automatically through resettling
tasks that are affected by them. These applications have been used
to create reports that provide managers about various insights that
are acquired by team members (Schwalbe, 2015). Again, many of
them have been tracking the time that is spent on multiple projects
and then assimilates that with billing and invoicing systems.
Institute.
Harrison, F., & Lock, D.
(2017). Advanced
project management:
a structured
approach. Routledge.
Kerzner, H. (2018). Project
management best
practices: Achieving
global excellence.
John Wiley & Sons.
Kerzner, H., & Kerzner, H.
R. (2017). Project
management: a
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Question 3: What are takes of project managers on various
manual and electronic PM application systems?
Answer: The project managers are managed by dedicated
managers. This is also true or the software. The applications are
used by every kind of people to upgrade their development on the
tasks assigned. Here, they have been checking to project
management apps to see that the designated tasks and enter on how
much time is spent on the assignments. The clients, contractors and
employees have been using project management apps to share
documents, sign off on plans and many more (Fleming &
Koppelman, 2016). Here the best case scenario, mile stones, tasks
and subtasks are assigned for particular people and under a specific
deadline. In this way, the team members can see who has been
responsible for what. This has been irrespective of whether the
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
Schwalbe, K.
(2015). Information
technology project
management.
Cengage Learning.
Turner, R. (2016). Gower
handbook of project
management.
Routledge.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
person has been on track to finish that on time. Here, that level of
insight has been vital since it has been alerting individuals about
various possible delays before they take place. Further, the visibility
on the tasks of every team member list has been helpful to
understand whether the people have been falling behind as they are
overlooked.
The given unit has analyzed portfolio and program management
goals, portfolio and program managers achieve projects, techniques,
concepts and tools for helping projects, system management
principles and system engineering and system thinking. The system
thinking has offered portfolio, program and project managers with
strong perspective for assisting the designing of enduring smart
solutions for system problems. Further, the system has introduced
simple and effective technique and tools for the managers (Harrison
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
& Lock, 2017). The system engineering has been an
interdisciplinary discipline and referring to a distinct set of
methodologies and concepts that are developed to meet challenges
of engineering systems of various unprecedented complicacies
though different engineering phases of construction or production,
development and design to operations. The managers have been
learning how to deploy the systems engineering for organizing
complicated projects. Further, the system management has been
concentrating on effective, implementation and designs. The
efficient project management has been using application systems
for creating outputs, control that information and information flow
for supporting efficient knowledge management and decision
making. The project management systems are implemented as
manual processes or electronically. In the later case, there are
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
various applications like IBM Maximo, SAP ERP and Oracle
Primavera (Kerzner, 2018). The unit has addressed uses of various
kinds of project management applications under the idea of
procurements, risks, communications, human resources, quality,
costs, time, scopes and project integration. Further, the project
managers have been able to propose those proper project
management systems that have been supporting project executions
successfully. Moreover, these managers have been able to assure
that there is sufficient data flow taking place. This must lead to
efficient decision making at every level of their organizations for
complicate projects (Turner, 2016).
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
References
Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Turner, R. (2016). Gower handbook of project management. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
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