Project Report: Training and Apprenticeship for High School Students

This report presents a project management analysis of the Training and Apprenticeship program for High School students (TAHS) initiated by Globex. The report begins with the identification of the Measurable Organizational Value (MOV) for the project, aligning project objectives with strategic, financial, operational, social, and customer benefits. It details the project scope, encompassing the creation of a computer-based system to manage the TAHS program, including features for staffing, course information, and matching student skills with farmer needs. The report provides a comprehensive project schedule with a Work Breakdown Structure (WBS), outlining tasks, durations, and dependencies across initiation, planning, designing, development, and closure phases. Resource and budget management strategies are discussed, emphasizing proper tracking and cost control. Risk management is addressed, identifying potential risks such as schedule slippage and budget shortfalls, along with mitigation strategies. Quality planning and management focuses on utilizing quality standards, testing at each phase, and continuous improvement. The report also includes a Microsoft Project file and concludes with a discussion of required leadership qualities and the roles and responsibilities of the project team, emphasizing communication, team management, and problem-solving skills. APA style referencing is used throughout the report.

Running head: PROJECT MANAGEMENT
Training and Apprenticeship program for High School students (TAHS)
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Identification of MOV............................................................................................................2
2. Project scope..........................................................................................................................2
3. Project schedule.....................................................................................................................3
4. Work breakdown structure.....................................................................................................6
5. Resource and budget management.........................................................................................8
6. Risk management...................................................................................................................8
7. Quality planning and management.......................................................................................11
8. Microsoft project file............................................................................................................12
9. Leadership qualities needed and the roles and responsibilities of the project team.............12
9.1 Leadership qualities that are needed..............................................................................12
9.2 Roles and responsibilities of the project team................................................................13
Bibliography.............................................................................................................................15

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PROJECT MANAGEMENT
1. Identification of MOV
The measurable organizational value (MOV) is one of the goals which is considered
to be beneficial in successfully measuring the success of the project. As per MOV, Globlex
wants to develop a computer-based system in order to provide proper training as well as
apprenticeship services to the framers and higher school students. In order to develop the
computer-based system for Globex, it is important to properly align the objectives of the
project with the measurable organizational value. Furthermore, it is identified that each of the
decision that needs to be taken within the organization for the development of the new system
is mainly based on six different areas which are elaborated below:
Strategic: It is identified that for developing the computerized system, project
manager’s needs to use different types management strategies so that the undertaken project
can be finished and the objectives of the organization can be achieved within the assumed
time.
Financial: If the computerized system helps in managing the work effectively which
further helps in enhancing the yearly revenue of the organization then it can be ensured that
the project is beneficial.
Operational: If the computerized system that is developed, is beneficial in managing
the entire operation of training as well as apprenticeship then it would further be beneficial
for the profit of the organization.
Social: The facilities that the new computer system provides must be circulated or
promoted with the help of social media for reaching to huge number of students who are
looking for proper job opportunity.

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PROJECT MANAGEMENT
Customer: If the farmers can be able to get skilled workers then the benefits from the
farm can get increased and additionally if the student will get the job opportunity then they
found that this particular project is quite beneficial.
2. Project scope
The project scope includes:
 Creation of proper plan for developing the computerized system for Globlex
 Collecting various types of ideas so that the computerized system can be developed
 Developing proper design of the project
 Proper development of project prototype for computerized system
 Code validation for developing the computerized system
 Adding option within the system for storing staffing needs, capacity as well as
requirement of preliminary skills.
 Adding option within the system with which information including course title,
contents as well as enrolment capacity can be added
 Addition of option which can match the needs of the farmers with the skills of the
student.
3. Project schedule
The schedule that is provided below helps in reflecting that the program of training
and apprenticeship will get accomplished within 113 days.
WBS Task Name Duration Start Finish Predecessors
0 Training and
Apprenticeship
113 days Wed 21-08-
19
Fri 24-01-20

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PROJECT MANAGEMENT
program for High
School students
(TAHS)
1 Initiation phase 20 days
Wed 21-08-
19
Tue 17-09-
19
1.1
Business case
development
5 days
Wed 21-08-
19
Tue 27-08-
19
1.2 Financial analysis 4 days
Wed 28-08-
19
Mon 02-09-
19
2
1.3
Developing the
charter for the project
5 days
Tue 03-09-
19
Mon 09-09-
19
3
1.4 Hiring staffs 6 days
Tue 10-09-
19
Tue 17-09-
19
4
2 Planning phase 22 days
Wed 18-09-
19
Thu 17-10-
19
2.1
Creating plan for the
project
5 days
Wed 18-09-
19
Tue 24-09-
19
5
2.2 Resource plan 4 days
Wed 25-09-
19
Mon 30-09-
19
7
2.3
Development of
financial plan
5 days
Tue 01-10-
19
Mon 07-10-
19
8
2.4
Development of risk
management plan
4 days
Tue 08-10-
19
Fri 11-10-19 9
2.5 Development of 4 days Mon 14-10- Thu 17-10- 10

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PROJECT MANAGEMENT
communication plan 19 19
3 Designing phase 22 days Fri 18-10-19
Mon 18-11-
19
3.1
Colleting various
types of ideas
6 days Fri 18-10-19 Fri 25-10-19 11
3.2
Properly reviewing
the project needs
4 days
Mon 28-10-
19
Thu 31-10-
19
13
3.3
Developing project
design
6 days Fri 01-11-19 Fri 08-11-19 14
3.4 Undertaking meeting 5 days
Mon 11-11-
19
Fri 15-11-19 15
3.5
Getting approval for
the deign
1 day
Mon 18-11-
19
Mon 18-11-
19
16
4 Development phase 43 days
Tue 19-11-
19
Thu 16-01-
20
4.1
Prototype
development
7 days
Tue 19-11-
19
Wed 27-11-
19
17
4.2 Code validation 4 days
Thu 28-11-
19
Tue 03-12-
19
19
4.3
Database
development
6 days
Wed 04-12-
19
Wed 11-12-
19
20
4.4
Cross browser
testing
3 days
Thu 12-12-
19
Mon 16-12-
19
21
4.5 Adding facility of 5 days Tue 17-12- Mon 23-12- 22

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PROJECT MANAGEMENT
providing basis
information of students
19 19
4.6
Adding facility of
storing farmers
information
5 days
Tue 24-12-
19
Mon 30-12-
19
23
4.7
Matching the
requirements of the
farmers with skilled
students
6 days
Tue 31-12-
19
Tue 07-01-
20
24
4.8 Providing training 7 days
Wed 08-01-
20
Thu 16-01-
20
25
5 Closure phase 6 days Fri 17-01-20 Fri 24-01-20
5.1 Post project review 3 days Fri 17-01-20
Tue 21-01-
20
26
5.2 Stakeholder sign off 2 days
Wed 22-01-
20
Thu 23-01-
20
28
5.3 Project closure 1 day Fri 24-01-20 Fri 24-01-20 29
4. Work breakdown structure
The WBS that is provided below helps in showcasing the disintegration of project
activities into sub-activities.
WBS Task Name
0
Training and Apprenticeship program for High School
students (TAHS)

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PROJECT MANAGEMENT
1 Initiation phase
1.1 Business case development
1.2 Financial analysis
1.3 Developing the charter for the project
1.4 Hiring staffs
2 Planning phase
2.1 Creating plan for the project
2.2 Resource plan
2.3 Development of financial plan
2.4 Development of risk management plan
2.5 Development of communication plan
3 Designing phase
3.1 Colleting various types of ideas
3.2 Properly reviewing the project needs
3.3 Developing project design
3.4 Undertaking meeting
3.5 Getting approval for the deign
4 Development phase
4.1 Prototype development
4.2 Code validation
4.3 Database development
4.4 Cross browser testing
4.5 Adding facility of providing basis information of students
4.6 Adding facility of storing farmers information

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4.7 Matching the requirements of the farmers with skilled students
4.8 Providing training
5 Closure phase
5.1 Post project review
5.2 Stakeholder sign off
5.3 Project closure
5. Resource and budget management
It is found that for managing the resources and project budget that is utilized for
developing the computerized system for Globlex, it is quite important to use the following
strategies that are elaborated below:
Proper tracking: The resources as well budget that is required for developing the
computer-based system for providing the facility of apprenticeship and training for high
school students (TAHS) needs to be tracked properly on a weekly basis. This is generally
done such that the system development work generally gets accomplished properly within the
budget and resources which is assumed and avoids overuse.
Cost and resource control: Proper cost and resource control mainly involves
tracking as well as measuring of the various types of financial variances from the cost
baseline as well as resources so that both the cost and resources of the for the development of
computer-based system can be managed properly.
6. Risk management
Risk ID Risk Description Impact Likelihood Mitigation

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PROJECT MANAGEMENT
1 Schedule
slippage
If the project
managers are
unable to
manage the
computer
based system
development
schedule
successfully
then they
generally face
delay.
High High Tracking the
schedule once
in a month is
helpful in
keeping the
schedule on
track.
2 Budget
shortfall
If the budget
of the project
is not
properly
estimated then
the project
manager faces
a number of
challenges in
meeting the
financial
needs for
High High Undertaking
earned value
analysis is
helpful in
keeping the
project on
track for
avoiding
financial
issues while
arranging
proper

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PROJECT MANAGEMENT
providing
both training
and
apprenticeshi
p facility
effectively.
training and
apprenticeship
facility.
3 Lack of
experienced
team
members
If the project
team
members are
not
experienced
then they face
a lot of issues
in providing
proper facility
to both the
farmers and
the students.
Medium Medium Proper
facility of
training must
be provided to
the team
member so
that they can
develop the
computerized
system
successfully.
4 Lack of
testing
If proper
testing is not
done
successfully
then it will be
difficult for
the admin to
High High It is
necessary to
undertake
testing after
the
development
phase for

11
PROJECT MANAGEMENT
operate the
system
effectively
ensuring that
the activities
of the project
are completed
successfully.
5 Improper
design of the
project
If the design
for the system
is not
developed
properly then
the project
manager will
face issue in
implementing
the computer
based system.
High High The design
that is
developed
must be cross-
checked
properly so
that the
system can be
implemented
successfully.
7. Quality planning and management
It is found that for undertaking successful management of project quality while
developing the computer-based system, it is necessary for the managers to undertake
following activities while undertaking the project work:
Using quality standards: The quality analyst takes the responsibility of following
different types of quality standards for managing the quality of the project successfully.
Using quality standards are not only helpful in managing quality but also help in executing

12
PROJECT MANAGEMENT
the work of computer based system effectively in order to give proper training and
apprenticeship services.
Test after each phase: The project must be tested after each phase of the project for
ensuring that the work for each of the project phase gets completed successfully by mitigating
the challenges (De Carvalho et al., 2015). This is considered as one of the major step that is
required to be taken by the managers in order to successfully manage the project quality.
Check the quality of hardware and software used: The hardware and software that
is mainly utilized for developing the computerized system needs to be checked before using
for avoiding the problems and issues.
Continuous improvement: This particular concept must be utilized within the
project and must be featured dominantly in the prevention over the concept of inspection.
This concept must be utilized within the project for constantly monitoring as well as
documenting the project activities for quality management (Badewi, 2016).
8. Microsoft project file
The Microsoft project file that contains information about the duration as well as
about the starting and closure date of each of the project activity is manly provided below:
Training and
Apprenticeship programfor High School students (TAHS).mpp

13
PROJECT MANAGEMENT
9. Leadership qualities needed and the description of the responsibilities of
project team
9.1 Leadership qualities that are needed
The different types of leadership qualities which are mainly required by the project
manager for undertaking the project work are listed below:
Communication: Communication is considered as one of the most important
qualities or skillsets that is mainly required by a leader. If the leader has proper
communication skill the project managers can be able to share the vision, goals, plans as well
as project strategies that helps in managing the project (Vaagaasar, Muller & De Paoli, 2019).
Team management: The project managers need to properly learn the various
strategic objectives such that the leaders can be able to direct as well as coordinate with
various project team and further helps in resolving the project related issues. Additionally, the
leaders generally inspire others so that they can also achieve the project goal.
Positive attitude: A leader must have a positive attitude for influencing and
motivating others and additionally this attitude helps them the power to execute complex
tasks quite effectively. It is found that being committed within the project and successfully
displaying the confidence generally receives positive impact on the team (Muller et al.,
2017).
Problem solver: A project manager generally possess proper and excellent problem-
solving skills for creating proper approach to various types of issues. The ability of a project
manager to solve the issues not only helps them in mitigating the challenges but also assists
them in accomplishing the project.

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PROJECT MANAGEMENT
Honesty: Honesty is considered as one of the integral characteristics of any of the
project leader. As a project manager, one needs to be very much honest as well as ethical for
setting proper benchmarks for another team member to follow (Aga, Noorderhaven &
Vallejo, 2016). Additionally, it is important to have the quality of creativity in the team as by
using the characteristics of creativity, the project tem acquire new projects and generally
helps in sustaining growth.
9.2 Roles and responsibilities of the project team
The responsibilities that a project team have in order to develop the project are
mainly reflected in the below table:
Roles Responsibilities
Project manager They take the entire responsibility of
planning as well as managing all the
activities for developing the computerized
system.
Project planner The project planner is mainly responsible
for effectively scheduling and planning the
project workloads successfully so that the
objective of Globlex can be achieved.
Application manager The application manager generally oversees
the implementation of the software
application properly for Globex so that both
the farmers and the students of higher
secondary can get benefit.
Financial manager Their main role is to review various types of

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PROJECT MANAGEMENT
financial duties as well as reports for
improving profitability as well as for
analyzing the market.
Database administrator Database administrator is the specialized
software that is helpful in properly storing
as well as organizing the data such that the
data for both the students and farmers gets
stored.
Tester Testers are generally responsible for
checking the quality as well as working of
the entire system for ensuring that all the
project objectives are achieved.

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PROJECT MANAGEMENT
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PROJECT MANAGEMENT
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