Project Management Assignment 2: TAHS Training Program System Project

This project assignment focuses on the development of a computerized system for a training program designed for high school students, undertaken by Virtucon for Globex Corporation. The assignment details the project's objectives, team structure, roles, and responsibilities, including a team charter outlining skills and knowledge. It further describes the project's communication plan, stakeholder management, and meeting schedules. The project involves various stakeholders, including Globex, high schools, and Virtucon, and outlines their communication methods and frequency. The assignment concludes with a reflection on the importance of project planning, communication, and the role of a project manager in ensuring project success, supported by relevant bibliography.

Assignment-2
All members’ details
Student id,
Name,
Lecturer name

Part 1
1.1 Project name: Training and Apprenticeship program for High School students
(TAHS)
The project is undertaken by Virtucon and is headed by Globex. The project aims in
developing a computerised system that is required for the training program designed
for the students in High School
1.2 Team details: For ensuring that the project, related to the development of a
computerized system, is conducted in an appropriate manner, a project team has
been set up that will be directing the project towards successful completion. The
team details is provided in the table below-
First Name Last Name Mobile Email
Please Fill Please Fill Enter the
Mobile Number
Please Insert
Please Fill Please Fill Enter the
Mobile Number
Please Insert
Please Fill Please Fill Enter the
Mobile Number
Please Insert
Please Fill Please Fill Enter the
Mobile Number
Please Insert
1.3 Project description: Globex Corporation that has experience of more than 30
years in the field of agricultural business, has undertaken a training project meant for
the high school students. In order to store the details of the participants of the
training program, a computer based system is proposed. The training will help the
students to achieve preliminary business skills. The project of developing the
computer based system is undertaken by Virtucon. The Virtucon team has indicated
that the project will be implemented in as much less expenditure as possible.
1.4 Team charter: A team charter is prepared that gives a detailed idea of the skills
and knowledge of the team members. Apart from that, the roles along with the
responsibilities of the members of the team are listed.
Skills and
knowledge
Member 1 The basic project
management
knowledge is
possessed by this
member of the team.
The member is skilled
in planning and
development of the
project plan
Member 2 This member is skilled

in different coding
language and has
knowledge about
advanced coding
requirements in a
software project
Member3 This member is skilled
in ensuring appropriate
communication and
has knowledge about
the needs of
negotiation in the
project.
Member4 The member is skilled
in various project
implementation
methods and has
knowledge about
different techniques in
project management.
Roles and
Responsibilities
Member 1 Role: Business Analyst
Responsibility: To
ensure that the project
is implemented in a
minimum cost
Member 2 Role: Coder
Responsibility: To
ensure that the project
requirement is followed
while coding the
system.
Member3 Role: Negotiator
Responsibility: To
develop a
communication plan for
the Project
Member4 Role: Project manager
Responsibility:
Managing the project.
Team
communications
Week-5 Time: 3 Pm
Location: Project
implementation Site
Week-6 Time: 11 am

Location: Globex Office
Week-7 Time: 11 am
Location: Virtucon
Office
Communication and sharing methods
Email and Telephonic Conversations.
Team rules and
expectations
Member1 This member of the
project team is
expected to ensure
that the project is
implemented in a less
cost. The member will
ensure honesty and
integrity in project
implementation.
Member 2 This member of the
team is expected to
make sure that the
coding of the system is
done as per the needs
of the Globex. The
team member will
ensure that the fellow
team members follow
the professional code
of ethics.
Member 3 This member is
expected to develop
and deliver a
communication plan
that will be followed by
the project team.
Member 4 This member will make
sure that the prepared
project plan is followed
throughout the period
of system development
and launch.
Signatures Member1 Please Insert
Member2 Please Insert
Member3 Please Insert
Member4 Please Insert

Part 2
The details of the meetings and details of the roles assigned are represented in the
table below-
Week-5 Organiser Scribe
Specification
Identification: Meeting
regarding project
specifications
Member 2 Member 3
Week-6 Organiser Scribe
Development of Plan:
Meeting regarding
schedule, budget and
resource identification
needed for developing
a project plan
Member 4 Member 1
Week-7 Organiser Scribe
Finalization of the
project Plan:
Development of Final
Project Plan
Member 1 Member 2

Part 3
The stakeholders associated with the project and their communication method is
represented in the table below-
Stakehold
er name
Information Frequenc
y
Location Purpose Mechanis
m
Who what when Where Why How
Globex Specificatio
ns or details
of the
Project
Once in
a month
Site of
Project
Implementa
tion
To
communic
ate the
detailed
specificati
ons of this
project
Pdf,
Hardcopy
Project
Team
Updates
related to
project
progress
Daily Site of
Project
Implementa
tion
To ensure
that the
project
progress
report has
been
forwarded
to the
stakeholde
rs
Doc
High
Schools
Project
details
Once in
a month
Schools
committee
head office
To
communic
ate the
project
details
related to
the
informatio
n system
developed
Hard
copy
Virtucon Project
implementa
tion process
Once in
a week
Project Site To discuss
the
process of
implement
ing a
project
PPT and
PDF

Part 4
4.1 Reflection
This project helped me to get a clear idea of the importance of project planning in
execution of a project. I could brush up my theoretical knowledge related to the tools,
techniques and the leadership requirement of a project. I have understood that a
project manager has a huge responsibility of ensuring that a project is executed as
per the specification. Choice of an appropriate project implementation method helps
in ensuring the same. Communication is a tool that is vital for project implementation
and therefore, a team should engage themselves in frequent communication to
discuss the issues related to the project. This in turn helps in easier problem solving.

Bibliography
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and
monitoring project performance. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Špundak, M. (2014). Mixed agile/traditional project management methodology–reality or
illusion?. Procedia-Social and Behavioral Sciences, 119, 939-948.
Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015). Project
success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.