Project Management: Computer-Based Training & Apprenticeship System

This document presents a comprehensive project plan for developing and implementing a computer-based system to manage a Training and Apprenticeship program for High School students (TAHS). The plan outlines the project's measurable organizational value (MOV) across strategy, customer, financial, operational, and social impact areas, detailing specific metrics and timeframes for achievement. It defines the project scope, including in-scope and out-scope elements, and describes the scope management process. The plan identifies essential resources, including personnel with defined roles, technology, and facilities. A high-level work breakdown structure (WBS) is provided, featuring milestones, activities, resource assignments, and time estimates for each task. Furthermore, the document addresses project assumptions, risk identification, quality assurance, and project closure procedures. It also includes an annotated bibliography to support the project's research and development.

Running head: PROJECT MANAGEMENT
Computer based system for Training and Apprenticeship program for High School students
Name of the Student:
Name of the University:

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Table of Contents
Part One:.....................................................................................................................................3
1.1 MOV - Measurable Organisational Value.......................................................................3
1.2 With reference to the project, the two types of values.....................................................4
1.3 Develop an appropriate metric.........................................................................................4
1.4 Determine the timeframe for achieving the MOV...........................................................4
Part Two:....................................................................................................................................5
2.1 Define Scope and scope management plan......................................................................5
2.2 Define scope of the project and how scope will be managed..........................................5
2.3 List of resources (from MS-Project)................................................................................6
2.3.1 People (and their roles).............................................................................................6
2.3.2 Technology................................................................................................................7
2.3.3 Facilities....................................................................................................................7
2.3.4 Other..........................................................................................................................7
Part Three:..................................................................................................................................8
3.1 High level Work Breakdown Structure (WBS)...............................................................8
3.1.1 Milestones for each phase and deliverable................................................................8
3.1.2 Activities / Tasks.......................................................................................................8
3.1.3 Resource Assignments............................................................................................10
3.1.4 Estimates for Each Activity / Task..........................................................................11
3.1.5 Develop time estimate for each task or activity to be complete.............................13
3.1.6 Project budget..........................................................................................................15
Part Four:..................................................................................................................................19
4.1 Project Assumptions.......................................................................................................19
4.2 Risk identification framework........................................................................................19
Part Five:..................................................................................................................................20

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5.1 A short statement that reflects to deliver a quality system to the client.........................20
5.2 A set of verification activities........................................................................................21
5.3 A set of validation activities...........................................................................................21
Part Six:....................................................................................................................................22
6.1 Project closure checklist and project evaluation............................................................22
a. Annotated bibliography................................................................................................22
b. Develop a closure checklist that the project team will use to ensure that the project has
been closed properly........................................................................................................22
c. Develop a project evaluation........................................................................................22
Part Seven: Bibliography.........................................................................................................23
Appendix..................................................................................................................................26
Annotated Bibliography.......................................................................................................26

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Part One:
1.1 MOV - Measurable Organisational Value
The possible areas of impact for this project are strategy, customer, financial,
operational furthermore social.
Rank the area of impact:
Area of Impact Rank (1 to 5)
Strategy:
Globex helps the farmers to increase productivity and reduce time and cost.
The business strategy of Training and Apprenticeship program for High
School students (TAHS) program is to provide collaboration among the
entities.
1
Customer:
Globex starts TAHS program so that it can help students getting work
experiences and increase employment opportunities in farming solutions
specialists. The system is implemented and developed for customer’s
efficiency.
2
Financial:
By leveraging of technology, the business organization can operate
properly, and the farmers can save cost and improve crop performance
along with productivity to take proper business decisions. The
organizational cost is reduced.
2
Operational:
Globex farming solutions raise efficiency of farming such that the farmers
can improve planning, decision making as well as entire strategy for the
business operations.
4
Social:
Globex completed training in new technologies which can help the farmers
in their future plan. The project team members can interact with each other.
5

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The area of impact which is ranked as 1 is strategy.
1.2 With reference to the project, the two types of values
Better – The proposed system is implemented to manage TAHS program which will
be collaborative work among three entities such as schools, farming equipment
manufacturers, and Globex’ own representatives.
Faster – The computer based system will collect information by means of farming
equipments manufacturers and requirements of staffs. It can also reduce the project cost and
faster the efficiency of business operations.
1.3 Develop an appropriate metric
Stakeholder list Stakeholder expectations
Project Manager The project manager can track the status of the project and can
determine the project cost and schedule.
Financial Executive The financial executive can calculate the total fund required
for the project and measure the cost.
Trainer The trainer of Globex provides training to the students on
skills required to work that they can serve farming solutions
and products.
Operational Manager The operation manager can provide detailed reporting system
which consists of information regarding student details,
apprentice tracking and skills requirements.
1.4 Determine the timeframe for achieving the MOV
Area of impact Metric Timeframe
Strategy The proposed system is developed for
satisfaction of the clients.
1 month
Customer There is an increase in 30% customers because
of system utilization in the company for training
purposes.
2 months
Financial The proposed system provides financial profit to 1 month

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the organization.
Operational There is 20% increase in the organizational
efficiency.
1 month
Social There is required to have social media platform
for promotion of system.
2 months
Part Two:
2.1 Define Scope and scope management plan
The project plan deals with implementation plus development of computer based system
to manage TAHS program. The project would allow for easier management of student’s
information and reduce technical errors and business cost. This project work is undertaken to
complete in allocated project budget and time. Following are scope of this project plan such
as:
 Outline the design of computer based system for Training and Apprenticeship
program for High School students
 Develop an user interface for the proposed system
 Development of system database and review the proposed system
 Completion of project in estimate budget and scheduled time
 Develop of project reports based on project requirements
 Functionalities of proposed system
 Testing and implementation
 Gathering the project data and requirements
 The system is implemented using computing technology
 Communicational tools are required to follow throughout project development
2.2 Define scope of the project and how scope will be managed
The in-scopes of the project plan are:
 The project is to be completed in scheduled time and estimated budget
 The project clients are being satisfied with proposed system and its performance
 Communicational tools are required to follow throughout project development
 The computer based system records students details, skills and personal information

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 The system is implemented using computing technology
The out scopes of the project plan are:
 The project is required hiring of new workers and project team embers for the
implementation of technical elements of proposed computer based system
 There is required to develop specifications of company through implementation of
computer software for TAHS
 Training of the workers of Globex for proposed system was not include in the project
requirements
The project scope is managed through the project lifecycle where the main input is the
project charter which can provide roles and responsibilities of project team members and
defined project objectives. Scope is controlled by managing the project changes. The
project manager can determine and evaluate effects of proposed project changes so that
there is no possibility of scope creep while implementation and development of computer
based system.
2.3 List of resources (from MS-Project)
2.3.1 People (and their roles)
Resource Name Std. Rate
Project Manager $70.00/hr
Financial Executive $50.00/hr
Trainer $40.00/hr
System Developer $30.00/hr
Operation Manager $30.00/hr
System Designer $25.00/hr
System Tester $25.00/hr
Risk Manager $25.00/hr

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Project Sponsor $25.00/hr
Application Manager $25.00/hr
2.3.2 Technology
Hardware Computer, LAN and RAM
Software Operating system, programming platform
Network Intranet and TCP/IP network model
2.3.3 Facilities
The facilities which are required for proper implementation of computer based system
are Wi-Fi connections so that there is accurate web development and also system support is
provided to the organization where the business application is developed.
2.3.4 Other
Travel Requirements There is required of valid passport with 6 months of
validity remaining and online visa application form.
Training Requirements Training is required for the employees with IT
based in addition to system development training.

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Part Three:
3.1 High level Work Breakdown Structure (WBS)
3.1.1 Milestones for each phase and deliverable
Milestone task Expected start time
Milestone 1: Completion of initiation stage Mon 3/18/19
Milestone 2: Completion of planning stage Tue 4/9/19
Milestone 3: Completion of design stage Mon 5/6/19
Milestone 4: Completion of testing stage Fri 7/26/19
Milestone 5: Completion of closure stage Wed 8/28/19
3.1.2 Activities / Tasks
WBS Task Name
0 Computer based system for Training and Apprenticeship
program for High School students
1 Initiation stage
1.1 Planning for implementation of computer based system
1.2 Analyzing the business specifications
1.3 Assign the project team members
1.4 Identify the human resources required for the project
1.5 Software and hardware requirements
1.6 Determine the project scope
1.7 Determine assumptions and constraints
1.8 Milestone 1: Completion of initiation stage
2 Planning stage
2.1 Analyze the project and system specifications

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2.2 Estimation of project budget based on project requirements
2.3 Plan for the resources
2.4 Milestone 2: Completion of planning stage
3 Design stage
3.1 Design proposed system
3.2 Plan to design the system based on business needs
3.3 Providing the draft for project design
3.4 Approval of project design draft
3.5 Milestone 3: Completion of design stage
4 Testing stage
4.1 Develop the system requirements
4.2 Develop the business applications
4.3 User testing of proposed system
4.4 Acceptance testing for proposed system
4.5 Test the proposed system based on requirements
4.6 Milestone 4: Completion of testing stage
5 Closure stage
5.1 Identify the project risks
5.2 Mitigation of the risks
5.3 Analyze the training needs
5.4 Review the project charter
5.5 Documentation of project requirements
5.6 Milestone 5: Completion of closure stage
Table 1: Project activities
(Source: Created by author using Ms Project)

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Figure 1: Work breakdown structure
(Source: Created by author)
3.1.3 Resource Assignments
Resource Name Type Initials Max. Units Std. Rate
Project Manager Work P 100% $70.00/hr
Financial Executive Work F 100% $50.00/hr
Trainer Work T 100% $40.00/hr
System Developer Work S 100% $30.00/hr
Operation Manager Work O 100% $30.00/hr
System Designer Work S 100% $25.00/hr
System Tester Work S 100% $25.00/hr
Risk Manager Work R 100% $25.00/hr
Project Sponsor Work P 100% $25.00/hr
Application Manager Work A 100% $25.00/hr

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Table 2: Project resources
(Source: Created by author using Ms Project)
3.1.4 Estimates for Each Activity / Task
WBS Task Name Duration
0 Computer based system for Training and Apprenticeship
program for High School students 153 days
1 Initiation stage 99 days
1.1 Planning for implementation of computer based system 6 days
1.2 Analyzing the business specifications 8 days
1.3 Assign the project team members 9 days
1.4 Identify the human resources required for the project 24 days
1.5 Software and hardware requirements 7 days
1.6 Determine the project scope 9 days
1.7 Determine assumptions and constraints 21 days
1.8 Milestone 1: Completion of initiation stage 0 days
2 Planning stage 66 days
2.1 Analyze the project and system specifications 10 days
2.2 Estimation of project budget based on project requirements 3 days
2.3 Plan for the resources 6 days
2.4 Milestone 2: Completion of planning stage 0 days
3 Design stage 31 days
3.1 Design proposed system 11 days
3.2 Plan to design the system based on business needs 16 days
3.3 Providing the draft for project design 8 days