Project Management Analysis: TSK Bearings Ltd's Asia Expansion Plan

This report delves into the principles of project management, using TSK Bearings Ltd's expansion into Asia as a case study. It examines various project types, including construction, manufacturing, and management projects, and emphasizes the importance of scope management in defining project deliverables and exclusions. The report explores the use of Gantt charts and critical path analysis for effective project planning, alongside the establishment of success criteria. Key aspects of project management, such as risk identification and mitigation, are discussed, as well as methods for achieving project success, including evaluation, monitoring, and control. Furthermore, the report highlights the crucial skills required by a project manager, such as communication, leadership, management, negotiation, and organizational abilities. The report provides a comprehensive overview of project management methodologies and their practical application within a business context, focusing on the challenges and strategies involved in managing a project lifecycle effectively.

MANAGING PROJECTS

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1 Different types of projects...................................................................................................1
2 Scope management..............................................................................................................2
3 Project Gantt chart and identification of critical path.........................................................3
4 Success criteria....................................................................................................................3
5 Project management............................................................................................................3
6 Methods to achieve successful project................................................................................3
TASK 2............................................................................................................................................3
Skills required by the project manager...................................................................................4
Process of project management..............................................................................................5
Project life cycle stages..........................................................................................................6
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Project management is an important activity that involves a number of function to be
performed like planning, controlling coordinating etc. All these activities are carried out so that
goals of distinct projects are achieved. It is a temporary activity as it ends with the completion of
project. TSK Bearings Ltd is a company specialising in the design and manufacture of industrial
bearings for the automotive industry (Anantatmula, 2010). Due to huge competition in this sector
this company is planning to expand its total scale of operations in Asia. The following report will
discuss the process of project management and problems associated with managing life cycle of
the project for refereed organisation.
TASK 1
1 Different types of projects
Project: - A project is that which is a planned set of interrelated things and also
sometimes there are some dependent tasks are there and has to be executed with over a period of
time taken in consideration with certain resources and different limitations of working.
Moreover, activity and task has to be completed on time to achieve the specific goals in better
manner. In an organisation there are different types of projects which are carried out in order to
achieve the common objectives. In the given case study 2 the variety of projects which are
identified are as follows:
Construction projects – It is that type of project which involves huge investment and on
completing the same a fixed asset is prepared which further gives long term benefits to business.
A site is chosen where where the work is carried out and contractor has to visit the same place
again and again to monitor the work in progress. Roles and responsibilities of project manager is
crucial in this as due to high investment degree of risk involved is also high. Maintenance of
good quality is important as only than long term returns can be assured. In the given case study
of TSK bearings limited budget is declared and accordingly the cash is used in the different
activities need to be performed.
Manufacturing projects – These are the projects aims of which is to produce tools and
equipments and machineries which are required to carry out the daily operations of business. The
final product is produced using these equipments (Andersen, 2010). TSK bearings limited needs
1

to invest much in getting different technologies machinery so that it can start the manufacturing
process in Asia.
Management projects – It is specific type of project which is carried out in case when
company wish to relocate or develop their existing site to anew geographical area. At the time
when a new site is developed various activities need to be performed. When expansion to Asia
will be done by the refereed organisation it will also get involved in this type of project variety
(Block, 2016).
2 Scope management
Scope of project includes different work that needs to be done in order to deliver a final
product or service. It includes all those factors tat determine the success of any business project.
Scope statement of the given study is given below:
Product scope description – The given project is prepared for TSK bearings which is a
manufacturer of automotive products. Due to global competition the refereed organisation wish
to explore new markets which can offer greater demand so that more revenues can be generated.
Although firm can explore with having marketing scenario which can help in attracting more and
more customers towards them.
Deliverables – As the given project is of high budget it cannot be complete in one day.
Due to involvement of high risk it is important that evaluation of same is done in regular
intervals.
Project exclusions – It is difficult to cover all the aspects of a project when work is
carried out on such a large scale.
Constraints – It is difficult to achieve the exactly same results as an organisation wish to.
It is due to the reason that there are changes in the external environment which has its indirect
influence on the company’s performance (Cavallo, 2010).
Assumptions – As the business environment is dynamic in nature some decision are
taken on assumptions that things will remain same. In the given case study assumptions are taken
that the selected market will offer higher market opportunities and will help TSK limited in
making stand in the global competition.
3 Project Gantt chart and identification of critical path
Completing a project is a complex activity as a range of actions needs to taken. Different
work to be performed has their own importance and therefore it is better that according to the
2

priorities activities are planned. Gantt chart and critical path helps in estimating the total time
requirement of different activities and will also give knowledge about which action to be
performed before and which later.
4 Success criteria
To determine the success of project its results will be matched with the desire standards.
If they match with the same than it is assured that the project is successfully completed (Clarke,
2010). In order to achieve the success, it is of very much importance that all the constraints that
are faced while implementing the plan are managed in the most effective manner. the most
common difficulties faced are completing eth whole work within the provided budget and time.
only if both these aspects are met than the project is set to be completed effectively. Thereafter,
the another constraint which needs to be passed are of maintenance of good quality and covering
maximum scope of project so that more and more information is presented before user.
5 Project management
There are chances that due to change in the external factors in the selected country
alteration in the projects need to be done. These changes will be managed by making internal
modifications in the plan according to situations and keeping the overall goal as same. There are
chances that the alteration that take place may lead to risk for the organisation. There are series
of steps which can be followed in order to minimise the same which are as follows:
 Identification of risk
 Analyse the risk
 Prioritise the risk
 Assign an owner to the risk
 Respond to risk
 Monitor to risk
6 Methods to achieve successful project
Making effective plans for the project is not just sufficient, it is important that execution
of same is done in a manner as only than desired results can be achieved. For this there are
different options like evaluation, monitoring and controlling among which the last one is most
effective (Cusworth and Franks, 2013). Apart from all theses there is a separate model which is
3

PDCA cycle used by most of the organisation in order to bring improving in their business.
Under this system planning regarding making the improvements is done, then activities are
implanted in order to start the action. Thereafter, the work done is checked in order to find out
the variations in actual and desired result so that finally act on the result can be performed.
TASK 2
TSK Bearings Ltd is known for the quality of industrial products it is producing for auto
mobile companies. It was incorporated in 1980 and since than maintaining a good stand in the
refereed industry. Due to wide scope in this business more and more new entries are taking
interest in this field an d hence expanding the total current competition. It is important for
refereed organisation to explore new markets where more revenues can be generated by
providing quality in product and services (Anantatmula, 2010). There will be requirement of
budget so that planning regarding the capital investment can be done and accordingly work is
carried out. There is list of activities which need to be performed by the project manager so that
the project is successfully managed and completed on time. Given below are the details of
different work which is involved in this project completion.
Skills and competence required by project manager
Project manager have skills and abilities to manage all required activities of an
organisation (Devaux, 2015). They have roles and responsibility which includes implementation,
planning and procurement of project that makes everything n potential manner. This project will
help in understanding the different actions that are required to be carried out by business so that
effective establishment is done and desired goals are achieved (Andersen, 2010). Budgets of
capital purchase will be provided to the management so that overall control over the purchases
will be maintained. Cost achieving same is high and therefore actions are taken so that maximum
barriers are removed. There are various skills and competencies of project manager are as
follows:
Communication Skills- The major time spend by project manager is to interact and
communicate with their staff members, reporting issues and difficulty to the clients and negotiate
with seller. The important key of success includes verbal and written communication skill. This
skill will help in interacting with staff member and tell them for doing appropriate work for
gaining required result or outcome while making project. Such activities can support for deal
4

with various type of people at the time of production each and every assignment. Through this
each and every activity is performed in the desired manners and errors are identified at the same
time which further helps in reducing the loss that may cause due to error.
Leadership Skills- The manager have higher technical and managerial skill but this is fail
due to less of ability and capability of leadership skills (Project manager skills and
competencies. 2017). TSK Bearings Ltd manage and lead to motivate their employees at the time
of functioning of any project. They resolve all issues related personal conflicts and encourage
team members. Such skills and competencies are capable for managing and leading the team
members and motivate them for doing best work or task and earn maximum profit for the
organisation. This will help in doing planning regarding time and resource allocation for each so
that work is done with greater effectiveness. It will help in managing the different resources and
will also ensure appropriate allocation of various assets so that total cost of organisation remain
in control.
Management Skills- For doing effective work, required to manage people in proper
manner. This is the duty and responsibility of manager is to fix desired goals and objectives,
examine performance and motivate for doing cooperation (Fisher, 2011). Management is one of
the necessary aspect which assist in controlling and managing whole functions of the firm in
proper manner. For analysing accurate result regarding each project, then management can have
used new technology for improving their employee’s skills and capabilities for attaining desired
outcome and objectives. Apart from this the work has to be completed within the time frame and
in the allotted budget to be refereed as successful. Appropriate site selection is done so that
maximum advantage can be received. This will help in keeping close monitoring over the work
which will further assist in evaluating mistakes at the same time they occur in business.
Negotiation Skills- This is another skill and competency of project manager where they
deal with customers on proper deliver the goods and services. To bargain and negotiate with
clients for some resources and manpower. At the time of developing project, it is also required
for manager is to make deal with clients and customers on the basis of company welfare.
Organising Skills- Project manager are mainly known for their incredible firm, some
manager can be getting success if they are marshy (Hwang and Ng, 2013). There are various
aspects which they required to be managed in both professional and personal life. An
organisation lot of time for deal with company system in appropriate manner.
5

Problem solving Skills- As a project manager, problems are coming within an
organisation. It is the main responsibility to assume desired issues in advance and gives solution
for increasing problems in proper way. They mainly resolve major issues and problems that can
help in managing all functions. Such type of skill is required for solving major issues and
problems which create hurdles and conflicts within an organisation as well as employees. It will
support in analysing arising problems which create damage to the project management and its
process.
Risk management Skills- It is the factor which help in managing major risks and
difficulty within an organisation. If they can develop and create necessary solution to solve
issues at the time of occurrence and this will increase the chance of delivering project in getting
success and growth. It is necessary for the project manager is to manage and identify all risk
factors which occurs within an enterprise (Kandelousi, 2011). Also this will help in analysing
major issues and problems which create damage to the project procedures and its functions in
badly manner. So that manager should adopt latest and new technology that can assist in identify
major risk elements and factors.
Personal Management Skills- Project manager can deal with personal organisation and
manage all work in appropriate manner. They can have organised and managed projects within
an enterprise. It will help in improving the projects for maintaining its quality for doing possible
work.
Thus, in order to manage proper leadership in the working environment of TSK Bearing,
this is essential for organisation to properly utilise suitable techniques or model of leadership
which can aid them in systematic functioning at workplace. There are different theories of
leadership theory which help in managing effective projects and also gaining profitability in
proper manner. These are as follows:
 Great Man theory- This theory help in estimating attributes and traits of leadership and it
is simple to understand for those leader’s nature who are became leader.
 Trait theory- This theory will help in analysing manager nature and behaviour towards
each project and how he will manage such task. It can assist in understanding major
attributes, integration of characteristics which are common among leaders.
6

 Behavioural theory- This is that theory which analyse and evaluating perception which
mainly focus on behaviour of leaders. So it will assist in managing and maintaining
whole project in effective manner and analyse the behind scenario.
Some other communication theories which are described as under:
 Cognitive theory- It is that theory in which manager can motivate their employees or
workers for doing effective work and achieving desired goals and targets.
 Communication Accommodation theory- This theory examine the encouragement and
result what is happen when managers shift their communication style. So people will try
to adjust in their style of speaking with others. It includes two major ways such as
divergence and convergence.
TSK Bearing can use communication accommodation theory which can help them in
meeting determined outcome. Through the administration of this, proper communication can be
implied which can lead to smooth functioning of workplace and effective worker groups.
Procedure of project management
There is different process of project management that are discussed as follows:
Monitoring- This is the first stage which help in doing planning for supervising and
monitoring various projects on budgets and schedule. The resources are provided and gain actual
benefits which can delivered project in proper manner. The project procedures are required to
modify various aspects such as estimation, deadlines and milestone. Monitoring is that process
where manager can supervise their staff member towards making any project which are useful
and beneficial for the firm (Block, 2016). It is one of the common duty and role of company
manager is to monitor employees for doing good work which help in achieving desired goals and
objectives in proper manner. Also they try to adopt new techniques and methods for maintaining
worker’s records regarding their work or task and save entire detail within computer. This is that
process where manager have responsibility to supervise and monitor all company employees
regarding their work.
Control- Not any project is make without issue or problem but it is the duty of project
manager is to manage and control them for do not affect these activities on expected results or
outcome. Control stage is not deal with management of risk. They should control all project
management work and task for gaining large amount of capital (Lau and Rowlinson, 2011). This
7

procedure is required for controlling and managing each project function in effective way. They
also help in control risk factors which always occurs at the time of deal with customers or clients.
Communication- Effective communication function is one of the most essential factor
which directly or indirectly effect on success and growth of projects. Certain issues and problems
can be eliminated if there is any honest and open communication among employee and employer
while preparing project, whether it is verbal and written, informal and formal (Winch, 2010). If
project manager communication is correct so that it will assist in dealing with clients and
customers regarding their projects details and information. Different issues are arising when
manager does not communicate their problem to the other person in proper way.
People management- Project manager is mainly responsible for controlling and
managing individual working of the project and also focus on arising risk which directly impact
on task functions. At the time for making difficult project, there are some separation level of
management people but each project manager has certain roles and responsibility towards and
individuals (Lin and Chen, 2012). It includes encourage various people, provided effective and
accurate response and reviews in appropriate manner.
Project life cycle Stages
Here are some Project life cycle stages of TSK Bearing Ltd are as under:
Project initiation- This is the first stage of each project management. In this process, all
major activities and functions are work for gaining project place in the organisation. The most
important phase of such function is that they pre-sale all projects. All the details and information
are collects for making accurate project at the time of implementation. While developing these
project, negotiation is taken place for alter some requirements in proper manner. In TSK Bearing
Ltd, initial budget of the project is 12 billion pounds which mainly includes building and
purchasing of production sites (Cavallo, 2010). The firm will select and recruit staff members on
external basis. After understanding level completion in the international market place, TSK
Bearing planned to deploy their large business and market operations with the help of building
manufacturing sites and make new production area. The initial document was developed for
consisting project design and scope identification.
Project Planning- This is second stage where manager planning for smooth running of
firm functions. At the time, when project manager team take wrong step then it would be highly
negative affect on result of project management. Team of project management have to give
8

attention for making such type of projects. The major requirements and needs of project includes
budget, timeline, scope of requirement. Firstly, project will derivative then project development
is automatically started (Pryke and Smyth, 2012). This is necessary stage where project planning
is must for analysing required things which are included such as clarify each topic, research on
project development, whole details, information and some other. In context of this project, cost,
resources and time should be designed for decomposed practices to developing right resources to
use and capable for managing and controlling risk factors which occurs while performing the
tasks.
Project Execution- It is the third stage where project management implement the project
for reaching the expected project goals and objectives. At the time of execution, every team
member carries out their assignment within given time period. The project details schedule can
be used for tracking the progression of project. After implementation of each project, this is
required for analysing these activities in proper manner (Fisher, 2011). Staff members are need
to provide training and development programmes in Asia for approximately 12 months for
increasing experience, knowledge and support in executing latest technology in an organisation.
It is fundamental process which related to project manager has been implementing business
operation and functions within an organisation. They also allocate effective resources for
enterprise which help in easily communicating regarding each task that require to achieved in
given time period. Project should be linked with relevant information for examining and
discussing various person perceptions of the company. It is necessary for firm is to undertake
past stages that can assist TSK Bearing for managing final consequences of the projects in proper
manner.
Project Control and validation- TSK Bearing Ltd manager also work for controlling and
managing all functions of an organisation. It includes quality, project planning, test quality,
project communicating, quality assurance for the project. On the other hand, validation is helpful
in controlling major activities which run for making accurate project. Every activity and function
have to deliver their own validation that can be verified for making successful results and finish
required project in systematic manner (Skulmoski and Hartman, 2010). For checking quality of
project, the company will make separate team for called “quality assurance team” which support
the team of project for checking and proofing functions. An organisation activities and
operations control is indispensable for managing steps and get accurate outcome of implemented
9

plans. The existing activities status are integrated with potential practices which help in
identifying discrepancies in effective manner. The alteration in this project scope is to bring out
changes for developing planned functions and activities for coordinating work within an
organisation. TSK Bearing adopt high quality techniques and methods for managing this report
to supervise whole project for satisfy the level of stakeholders for determining level of agreement
which should be carried out in proper manner.
Project Evaluation- When project are delivered to the client then it is no matter that what
changes are done at the time of close the project management process. At that time, the mistakes
and errors are identified and manager will take corrective step for developing project and also
make sure this will not arise in future time period (Devaux, 2015). The evaluation process
provides some notice for gaining actual margins for the projects and increasing the deadline
which are set in the beginning. The new technology project will be completed in march 2018. It
is that stage which help in concentrate in the management and completion of every project that is
satisfied and carried out final completion in proper manner. In this phase of project, it need to
analyse and addressed earning and experience for relevant information of closing data. TSK
Bearing manufacturing new sites along with the latest techniques and methods install for
development of staff members which has to be prepared in this report. This is necessary for TSK
Bearing is to convince their stakeholders which lead towards making effective project in proper
manner.
CONCLUSION
From the above report it can be analysed that Project management is an important activity
that involves a number of function to be performed like planning, controlling coordinating etc.
All these activities are carried out so that goals of distinct projects are achieved. In an
organisation there are different types of projects which are carried out in order to achieve the
common objectives. TSK bearings limited needs to invest much in getting different technologies
machinery so that it can start the manufacturing process in Asia. Project manager have skills and
abilities to manage all required activities of an organisation. They have roles and responsibility
which includes implementation, planning and procurement of project that makes everything n
potential manner. Effective communication function is one of the most essential factor which
directly or indirectly effect on success and growth of projects.
10

REFERENCES
Books and Journal
Anantatmula, V. S., 2010. Project manager leadership role in improving project
performance. Engineering Management Journal. 22(1). pp.13-22.
Andersen, E. S., 2010. Rethinking project management–An organisational perspective. Strategic
Direction. 26(3).
Block, P., 2016. The empowered manager: Positive political skills at work. John Wiley & Sons.
Cavallo, A., 2010. Risk Management in Complex Projects. An exploratory study to managing
unknown unknowns in uncertain environments.
Clarke, N., 2010. Emotional intelligence and its relationship to transformational leadership and
key project manager competences. Project Management Journal. 41(2). pp.5-20.
Cusworth, J. W. and Franks, T. R., 2013. Managing projects in developing countries. Routledge.
Devaux, S. A., 2015. Total project control: a practitioner's guide to managing projects as
investments. CRC Press.
Fisher, E., 2011. What practitioners consider to be the skills and behaviours of an effective
people project manager. International Journal of Project Management. 29(8). pp.994-
1002.
Hwang, B. G. and Ng, W. J., 2013. Project management knowledge and skills for green
construction: Overcoming challenges. International Journal of Project
Management. 31(2). pp.272-284.
Kandelousi, N. S., 2011. Key success factors for managing projects. World Academy of Science,
Engineering and Technology, International Journal of Social, Behavioral, Educational,
Economic, Business and Industrial Engineering. 5(11). pp.1541-1545.
Lau, E. and Rowlinson, S., 2011. The implications of trust in relationships in managing
construction projects. International Journal of Managing Projects in Business. 4(4).
pp.633-659.
Lin, A. and Chen, N. C., 2012. Cloud computing as an innovation: Percepetion, attitude, and
adoption. International Journal of Information Management. 32(6). pp.533-540.
Pryke, S. and Smyth, H., 2012. The management of complex projects: A relationship approach.
John Wiley & Sons.
Skulmoski, G. J. and Hartman, F. T., 2010. Information systems project manager soft
competencies: A project‐phase investigation. Project Management Journal. 41(1).
pp.61-80.
Winch, G. M., 2010. Managing construction projects. John Wiley & Sons.
Online
Project manager skills and competencies. 2017. [Online]. Available through:
<https://www.thebalance.com/essential-project-manager-skills-2062461>.
11

12