Project Management: Uganda Trip for Sustainable Projects

This project management assignment details the planning of a two-week field trip to Uganda for students interested in sustainable projects. The project, undertaken by QAHE, involves 30 final-year students and has a budget of £60,000. The assignment includes a Project Initiation Document (PID) o...Read More

0Running head: PROJECT MANAGEMENT
Case scenario 3- Trip to Uganda
Name of the Student:
Name of the University:

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Table of Contents
1. Introduction.........................................................................................................................2
Part A.........................................................................................................................................2
1.1 Project Initiation Document (PID)..............................................................................2
1.2 Stakeholder Analysis........................................................................................................5
1.3 Budget..............................................................................................................................8
Part B..........................................................................................................................................8
2.1 Work Breakdown Structure (WBS).................................................................................8
2.2 Milestone........................................................................................................................11
2.3 Critical Path....................................................................................................................11
Conclusion................................................................................................................................13
References................................................................................................................................14
Appendix..................................................................................................................................16
Budget..................................................................................................................................16

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1. Introduction
The project management (PM) is a way to organize as well as manage key project
resources required to complete the development work. It is practice from project planning to
closing to achieve project goals and meet with success criteria at definite time period
(Kerzner 2017). PM is important as it makes sure that what is delivered is correct and
delivered with real value. The role of PM is planning as well as managing the project work to
complete in definite goals as well as deliverables (Heagney 2016).
The case scenario is based on planning a two week field trip to Uganda for seeing
interesting sustainable projects. The trip is intended to take place in month of March at time
of Semester 2. There are total 30 students on the course will go to final year and interested to
go for trip to Uganda. The goal is to complete the trip in two weeks with a total cost of
£60,000.
Part A
Project name: Organize a trip to Uganda
Project manager: John Menke
Project sponsor: Taylor Williams, M.D. of QAHE
Project customer: QAHE Business Management Faculty
Effective date: 6th Feb, 2020
Approval: 10th Feb, 2020
1.1 Project Initiation Document (PID)
PID defines purpose of the project, management as well as success criteria that the
project team can drive back through the project planning. It includes information like project

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context, project scope, deliverables and other factors required to complete a project plan
(Meredith 2016). Based on the selected scenario, PID is important as capturing as well as
recording basic details of the project to define the field trip plan in Uganda. It helps the
project manager to identify aim, objectives and duration of the project.
Project Background QAHE designed new course in sustainable business and
therefore organized a trip to Uganda for seeing sustainable
projects. The focus of this trip is to focus on the ethical as well
as environmental business problems. The main purpose of this
plan is to create a learning environment for the final year student
so that they are encouraged to conserve as well as enhance the
resource base. QAHE decides to support the mission to progress
over environmental health besides quality of life for their
campus.
Location Centre City House, 7 Hill St, Birmingham B5 4UA, United
Kingdom
Start date 6th Feb, 2020
End date 10th March, 2020
Budget £60,000 (details in appendix 1)
Methodology PRINCE2
Purpose The purpose of this trip is to organize changes in sustainable
policies by considering financial, social as well as ecological
influence of project (Meredith, Mantel Jr, and Shafer 2017).
Objectives  To balance financial, social as well as ecological
requirements
 To make community progress in addition to

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environmental protection
 To understand management of the natural resources
Scope/goal The goal of this project is to organize a field trip in Uganda for
the students to make them interest in sustainable business. The
main focus of this trip is ethical as well as environmental
business related issues.
In scope The goal is to target the students those are going to the final
year.
Out of scope The out of scope is to target other students other than the final
year.
Key risks  All 30 students are not ready to go for the sustainable
project trip in Uganda
 Health and safety risks of the students due to natural
disaster, severe weather conditions and others
 Overrun of budget due to improper planning of trip
Key assumptions The trip in Uganda will complete in two weeks and the trip will
complete within estimated budget of £60,000.
Key deliverables Funds, preparation for the trip based on destination, personal
belongings and tickets
Key success factor All the students are motivated to go for the field trip and
interested to see interesting things on sustainable project. The
trip should complete on scheduled timeline of two weeks and on
budget (Heldman 2018). All the project stakeholders are
providing positive attitude towards this trip plan.

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1.2 Stakeholder Analysis
Graham (2015) discussed that the stakeholder is a person involved into the project
plan and who interests should provide positive and negative impact on project work. The
stakeholders should be both internal as well as external. The stakeholder analysis has
importance to identify as well as analyze needs of persons involved in project planning
(Newton 2016). It is required for this project work in identifying interest of the stakeholders
towards the ethical and environmental business issues with which the project is based on.

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Stakeholde
r
Contact Person Impact Influence What is important to
the stakeholders?
How could the
stakeholder
contribute to
the project?
How could the
stakeholder
block the
project?
Strategy for
managing the
stakeholder
Project
Manager
John Menke
[e-mail]
[phone]
High High Planning and organizing
the project plan
Scheduling the
project work
Lack of
interaction with
project team
Weekly
meetings with
project team
Trip Planner Mireille Jellicoe
[e-mail]
[phone]
High Low Helping the students to
take decisions regarding
travel arrangements
(Harrison and Lock
2017)
Providing
suggestions on
tours and
method of
transportation
Do not
cooperating with
the client
Daily discussion
with the students
Programme
Convener
Tom Shaolin
[e-mail]
High Medium Managing quality of the
trip program
Advising on
academic
Do not provide
recommendations
Weekly
meetings with

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[phone] matters on course project team
Student Tang Awayuki
[e-mail]
[phone]
Medium Medium Learning on sustainable
projects
Accountable for
academic
success
Not providing
interest in
sustainable
business
Weekly
meetings with
project team
Project
Sponsor
Taylor Williams
[e-mail]
[phone]
High Medium Collecting funds for the
Uganda trip plan
Making
decisions for the
project (Fleming
and Koppelman
2016).
Conducting
changes in
project scope
statement
Weekly
meetings with
the project
manager

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1.3 Budget
The budget is defined as estimation of the project cost as well as expenditure required
to complete the project in specific period of time. Budget is important for this project as it
allows to create a plan for money and ensures that it should have enough funds to complete
work (Kerzner 2019). Based on the case scenario, 30 students are going to Uganda for field
trip, therefore the ait ticket consisting 30 students are (30 students *£1,615 per ticket=
£48,450). The total cost of the trip is estimated as £60,000 including other expenses such as
accommodation, transportation and food items.
Part B
2.1 Work Breakdown Structure (WBS)
WBS is a hierarchical decompositions of the project work performed by the team
members for accomplishing objectives of project plan and building the project deliverables
(Fuller et al. 2017). The main importance of WBS in a project is for reducing the complicated
project activities to collect the development efforts. It can enable development of the project
schedule by assigning the effort approximation to exact sections of WBS (Maylor 2010). In
this specific project, WBS is used as key project deliverables for establishing team effort in
practicable segments. In this project, WBS is used for defining the effort elements that aid the
project manager to describe whole work possibility of trip planning.

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PROJECT MANAGEMENT WORK BREAKDOWN STRUCTURE LEVELS
PROJECT TITLE Trip to Uganda for sustainable projects COMPANY NAME QAHE
PROJECT MANAGER John Menke DATE 6th Feb, 2020
1 Start project
1.1 Initiate
project 1.2 Fesibility
study
1.1.1 Service
check
1.1.2 Insurance
for Uganda
1.2.1 Economic
feasibility
1.2.2
Milestone1: End
of initiation
2 Start planning
2.1 Options for
the trip
2.1.1 Hotel options
2.1.2 Dining options
2.1.3 Airline options
2.1.4 Transportation
options by road
2.1.5 Milestone2: End
of planning
3 Start execution
3.1
Booking 3.2 Food
3.1.1 Book
hotels
3.1.2 Book of
airline tickets
3.1.3 Final
payment
3.2.1 Dining
reservations
3.2.2
Adventure at
the
restaurants
3.2.3
Milestone3:
End of
execution
Trip Planning to Uganda
4 Start closeout
4.1 Confirm
reservations
4.2
Documentation
4.1.1 Airline
travel
4.1.2 Hotel
reservations
4.1.3 Plan on
departure and
arriving time
4.1.4 Ground
transportation
4.2.1 Document
lessons learned
4.2.2 Sign off the
plan
4.2.3 Release of
stakeholders
4.2.4 Milestone 4:
End of closeout
LE
VE
L 2
LEV
EL 3
LE
VE
L 1
LEVEL 4

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Figure 1: Gantt chart
(Source: Created by author)
From the above graphical figure, it is seen that the entire duration for the project is
13.68 days in addition to the main activities are start the project, start planning, start
execution as well as start closeout. The start period of the project is 6th Feb, 2020 besides end
time is 25th Feb, 2020. The identified milestones for the project plan is end of initiation, end
of planning, end of execution and end of closeout. The project team is responsible to

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complete work within mentioned schedule of 13.68 days. All the project main activities are
divided into sub-activities for easier handling of the trip planning.
2.2 Milestone
Newton (2006) mentioned that the project milestone is a point in time in a particular
project used for measuring progress of the plan to achieve the goals. The project milestone is
important in project for showing significant achievement into the project work. It shows
sequence of the project events that build up till completion of project work (Nicholas and
Steyn 2017). From the case scenario, the project milestones are end of initiation, end of
planning, end of execution and end of closeout. All the project milestones have zero
durations. The finish date of end of initiation milestone is 12th Feb, 20, end date of planning
milestone is 11th Feb, 20. The end date of execution milestone is 14th Feb, 20 and closeout
milestone is 25th Feb, 20.
2.3 Critical Path
The critical path is sequence of the development tasks which can add to get lengthiest
overall period of the entire project planning. It can determine shortest duration required to
finish project planning. Critical path analysis is required in project for representing those
project activities which are delay if not finished on scheduled time (Meredith 2016). The
critical path is helpful to determine expected time to complete project work. From the case
scenario, red boxes is showing the critical path of this trip plan to Uganda. The main activity
is start the project and critical project activities under this task are (service check, insurance
for Uganda, economic feasibility). The critical activities under start planning (airline options),
start execution (book of airline tickets and final payment), start closeout (hotel reservations,
plan on departure and arriving time, sign off the plan and release of stakeholders).

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Figure 2: Critical path method
(Source: Created by author)

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13
Conclusion
It is concluded that project management is required for this project planning to carry
leadership as well as direct to the trip in Uganda. The project manager is mainly accountable
for management plan with serving team members and ensuring lines of responsibility. In
order to schedule work and complete on time, WBS, milestone and critical path are used as
PM tools to execute as well as control over management aspects. It should ensure that the
plan should be on time in addition to under budget.

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14
References
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Fuller, M.A., Valacich, J.S., George, J.F. and Schneider, C., 2017. Information Systems
Project Management: A Process and Team Approach, Edition 1.1. Prospect Press.
Graham, N., 2015. Project Management for Dummies-UK. John Wiley & Sons.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Heldman, K., 2018. Project management jumpstart. John Wiley & Sons.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for
project management. John Wiley & Sons.
Maylor, H., 2010. Project management. 4th ed.
Meredith, J.R., 2016. Project management: a managerial approach. John Wiley & Sons.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Netwon, R., 2006. Project Management Step by Step: the proven, practice guide to running a
successful project, every time.

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Newton, R., 2016. Project Management Step by Step: How to plan and manage a highly
successful project. Pearson UK.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.

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Appendix
Budget
Cost items Unit Cost Number of days Total Cost
Ticket 30 students
*£1,615 per ticket
£48,450
Accommodation 15 rooms 14 £6,493.20
Transportation 30 £2.04 14 £856.80
Food 30 £10 14 £4,200
Total £60,000
Table 1: Budget of the trip planning to Uganda
(Source: Created by author)