Project Management Plan for Vedanta Resources' Onsite Catering Project

This project management plan details the implementation of an onsite catering service for Vedanta Resources' mining workers. It outlines project objectives focused on employee satisfaction and time efficiency, along with key performance indicators (KPIs) for time, cost, and quality. The plan identifies ...Read More

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Project Objectives........................................................................................................................3
Stakeholder Register....................................................................................................................4
Assumptions and Constraints......................................................................................................4
Scope............................................................................................................................................5
Work Breakdown Structure.........................................................................................................5
Scheduling...................................................................................................................................5
Budget..........................................................................................................................................6
Communication Plan...................................................................................................................7
Risk Analysis...............................................................................................................................9
CONCLUSION..............................................................................................................................10
REFERENCES................................................................................................................................1

INTRODUCTION
Vedanta Resources Limited, the global leader in metal and mining industry, has always
been an extensively employee friendly company where they have always strived to give
maximum degree of comfort and satisfaction to their employees and therefore, the management
has always tried to incorporate innovation and development in the services and flexibility that
they design for their employees. Currently, the human resource managers of the company have
identified that there is increasing number of complaints that the workers in the mining areas have
to travel back and fro to the canteen in a one hour break and their time gets wasted. There has
been increased number of complaints in this regard and therefore, the project managers have
been tasked by the Board of Directors to develop a project management plan for Onsite Catering
where the lunch will be provided to the workers nearby the site at which they are working and
this will save their relaxation time. In this report, various aspects of this project have been
identified and discussed.
MAIN BODY
Project Objectives
The goal of the Vedanta has always been to provide good quality assets that are superior
in development and have been developed in a sustainable manner without compromising with
the environment. They also focus keenly in the satisfaction if the employee that is working in
their organisation and understand that they are the most important asset in the organisation.
Therefore, development of the project of Onsite Catering in the sites of the company will lead to
increased employee satisfaction as they will be able to relax more in the one hour lunch time that
they get and then work more dedicatedly thus yielding greater results.
In Vedanta, the managers have developed Key Performance Indicators where they have
developed different performance measurement standards for the Time, Cost and Quality of the
project that is to be undertaken (Binder, 2016). For ensuring that the project gets completed
within the allotted timeline, there are a variety of indicators such as actual time versus estimated
time, percentage of work done on time, cycle time, time spent as per calendar days etc. In order
to ensure that the project gets completed within the allocated budgeted amount, the KPIs
involved are Budget Variance, Cost Performance Index, Budget revision time, number of budget
iterations etc. and lastly, the quality indicators are Customer satisfaction levels, Number of
errors, consumer complaints, net promoter score etc. Amongst all the three major attributes of

the project management plan, the one attribute that will be mainly focused upon by the project
managers of Vedanta is the time factor i.e. they will ensure that there is no compromise with the
time aspect since they want to implement this project as soon as it is possible in the company.
Stakeholder Register
There are two major categories into which the stakeholders of the project can be classified i.e.
internal stakeholder and external stakeholder.
The internal key stakeholders in the project management for the current project of
Vedanta company are: Project manager who will lead the project, Project Team Members who
will actually execute the project of onsite catering, Steering Committee that acts as the advisory
committee for this onsite catering project, executives that include the top management in the
company and resource managers who ensure and control the amount of resources that are
required and the ones that are being used in the organisation (Walker, 2015) so that unnecessary
cost is not involved.
The external stakeholders of Vedanta for the current project include the sponsors and
investors of the project who are financing the entire project, suppliers and contractors who are
responsible for supplying the key material and sources that are required for this current project of
onsite catering and government agencies that will regulate the project.
Assumptions and Constraints
Constraints include those factors that act as the limitations or boundaries for the project
manager i.e. beyond this the project cannot operate. The biggest constraint for this project is that
this has to be in compliance with the various laws related to the use of commercial land and
property for other purposes and another is meeting the ISO standard that states that all the
practices should be done in a sustainable manner. The various agreements are entered into here
and organisational policies will be formed accordingly (Harrison and Lock, 2017). Since the
Vedanta Company is planning to build up onsite catering for its workers, it is legally within the
boundaries and limits of the company.
Assumptions on the other hand include the various factors which are assumed that they
will incur in the manner that the manager thinks is correct and has been going on for example
easy and regular availability of particular raw materials can be the assumption for a project
manager in the current project of onsite catering. For Vedanta, it has been assumed that the
caterers will be able to provide food and other requirement to the mining workers in the same

manner in which they have been doing. Further it has also been assumed that the investors and
financers will keep supplying the amount that is required to build up this project altogether.
Scope
The scope of the entire project will be limited to the area in which the site of Vedanta is
currently being operated. The project will address the problem of employees regarding travelling
to and fro to the site and canteen and give them more time to relax in the lunch time by providing
their lunch on site (Heagney, 2016). Further, the project will, be implemented after all the
relevant stakeholders of the company have agreed to carry on with this project.
Work Breakdown Structure
The Work Breakdown strucutre helps in classifying the major objective of the project into
different smaller activities and for the current onsite catering project is big task that can be
segregated into different activities (Kerzner, 2017). This will ensure that each activity gets
completed and addressed in an efficient manner.
Scheduling
Scheduling helps in determining the time frame within which the designated task or duty is to be
completed i.e. what amount of time will be required to complete a particular project and its
individual activities (Schwalbe, 2015). For the current project of Vedanta, following scheduling
can be done:
Task Mode Task Name Duration Start Finish Predecessors
Manually Project Initiation 20 days Thu 10/10/19 Wed 11/6/19
Onsite
Catering for
Vedanta
Project
Initiation
Project
Planning
Project
Execution
Project
Evaluation
Formulation
Of the Idea
Formulation
Of Aim
Budget and
Timeline
Collection of
Funds
Implementatio
n of the
Project
Interpretation
of Results
Monitoring
and
Evaluation
Reflection
Closure

Scheduled
Auto
Scheduled Formulation Of the Idea 30 days Thu 10/10/19 Wed 11/20/19
Auto
Scheduled Formulation Of Aim 20 days Thu 11/21/19 Wed 12/18/19 2
Manually
Scheduled Project Planning 75 days Thu 10/10/19 Wed 11/20/19
Auto
Scheduled Budget and Timeline 15 days Thu 12/19/19 Wed 1/8/20 3
Auto
Scheduled Collection Of Funds 60 days Thu 12/19/19 Wed 1/29/20 2,3
Auto
Scheduled Project Execution 150 days Thu 1/30/20 Tue 3/31/20
Auto
Scheduled
Implementation of the
Project 100 days Thu 1/30/20 Wed 3/11/20 6
Auto
Scheduled
Interpretation Of
Results 50 days Thu 3/12/20 Tue 3/31/21 8
Auto
Scheduled Project Evaluation 40 days Thu 3/12/21 Tue 3/31/21
Auto
Scheduled
Monitoring and
Evalaution 30 days Thu 3/12/21 Tue 3/31/21 8
Auto
Scheduled Reflection 9 days Thu 3/12/21 Mon 3/23/21 2,3,6,8
Auto
Scheduled End of project 1 day? Tue 3/24/21 Tue 3/24/21 12
Budget
A budget helps in classifying and ascertaining the different sources of expenditure that might be
incurred in the completion of the entire project and can be forecasted so that an estimation
regarding the budget can be developed. The following is the budget for the project of onsite
catering of the Vedanta Company:

Resources Name Cost
Labour 500
Utensils and Cutlery 100
Furniture 150
Other Assets 100
Linen 50
Transportation Cost 100
Other Costs 50
Total 1050
This is the formulated budget of the Vedanta Company for installing the onsite catering services
in the mining sites of the organisation. However, the budgeted and actual costs would be wide
apart and therefore, in order to provide for the actual costs there would be another category of
particulars termed as contingency fund which will be included in the budget in order to provide
for any kind of contingency i.e. in case of underestimation of the project cost and the amount that
will be deposited under this contingency fund is 500 that will act as a provider for the project
manager whenever they require such funds due to under estimation of the costs.
Communication Plan
The communication plans basically involves communicating all the key findings and results of
the project that is being undertaken to the key stakeholders i.e. those individuals or parties that
are directly or indirectly invested and interested in the progress and proceedings f the business
(Binder, 2016). For the current project of onsite catering as well, there are both external and
internal stakeholders that might affect the project and these can be categorised under different
headings or classifications based on their importance and worth for the project of Vedanta. A
stakeholder matrix analysis can be used to identify the categories to which the different
stakeholder of the Vedanta’s project belong and how they must be addressed i.e. the
communication plan that must be developed for them. In order to categorise the shareholders
accordingly and developing appropriate plan that will help in addressing requirement of each
stakeholder, following method can be adopted:

Figure 1: Stakeholder Management Matrix
Latent: These are those categories of shareholders who need to be kept satisfied with the
direction in which the project is going and its performance (Schwalbe, 2015). In order to assist in
the current project, the stakeholders of the Vedanta Company involves investors and financers of
the project since their funds are necessary to keep the project going.
Promoters: These are those stakeholders that are closely managed by the company and for the
current onsite catering project of Vedanta comprises of internal stakeholders such as project team
mates, resource managers etc. who are responsible for ensuring that the project keeps going in
the desired direction and they understand the task that is to be performed.
Apathetic: This is that category of shareholders that needs to be monitored closely and can easily
shift over to the next best option. The stakeholders belonging to this category for the current
project of onsite catering by Vedanta are Suppliers and contractors who need to be given their
amount regularly and on time without causing any delay so that they keep supplying the raw
material on time and at reasonable rates.
Defenders: These stakeholders’ category, in the current project of Vedanta involves that
category which needs to be kept informed regarding all the decisions that are being taken
regarding the project, the direction in which the project is going, the over or under utilisation of
the costs as compared to the budgets that were formulated etc. these involve internal
shareholders such as management committee, advisory committee i.e. steering committee of
Vedanta that is monitoring the project, and external stakeholders as well such as investors and
shareholders of the company who are concerned with the profits of loss making situation of the

company and its project of onsite catering so that they can continue investing in the company
(Kerzner, 2017) and its project.
Risk Analysis
There are certain risks that are inherent with the project and this usually depend on the activities
that are being conducted under the project, i.e. the nature of the activities that are being
undertaken (Meredith, Mantel Jr and Shafer, 2017). For the current project of Vedanta, which
involves the set up of onsite catering business for the company, there are certain risks that the
project is most likely to face and by developing or planning appropriate mitigating strategies the
impact of these risk can be minimised of they occur for the project. Therefore, the different risks
which the project manager should plan for i.e. mitigate for are following and their impact can be
controlled in following manner:
Risk Analysis Risk Mitigation Strategy
Cost related Risk For Vedanta, the kind of risk under this category is related to
the over utilisation or under utilisation of the available
resources as compared to the budgeted resources that company
had planned for its project of onsite catering and the deviations
between actual and budgeted are further analysed. In order to
mitigate for this risk, the project manager can try to reduce or
control the factors related to the cost and its expenditure so
that the chances of crisis do not arise in the first place and the
costs incurred are as per the budget which is formulated
initially.
Schedules related Risk This kind of risk arises when the actual time for project
completion is much more than the one that was estimated
earlier and there is unnecessary delay in the completion of the
project. In order to mitigate these kinds of risks, the project
manager of Vedanta handling the current project, can avoid the
strategy of transferring the risk to third party such as suppliers
who supplied the raw material late or other similar party in this
manner thus blaming the party that is actually responsible
(Fleming and Koppelman, 2016).

Performance Risk Under this category of risk, the project manager of Vedanta
takes into account the fact that the project of onsite catering
can fail entirely and might lead to major losses for the
company. This kind of risk arises when the KPI and
performance indicators that were set for the company or project
are not met. This risk can be mitigated only when the project
manager tries to control the risk and meets as many standards
and performance indicators that have been developed by the
managers of the company. Thi9s will help in minimising the
risk of completed failure and therefore can be adequately
mitigated.
Market Risk The market risk are the risk factors that are involved in the
entire economy and are affected by various market factors such
as demand and supply, share market or commodity markets,
inflation and deflation etc. and the project manager of Vedanta
has no direct control over such factors (Meredith, Mantel Jr
and Shafer, 2017). Such kind of risk, if it arises can only be
accepted by the project manager and they can try to minimise
its impact as well as possible so that the company does not
incur major losses from this onsite catering project.
Legal Risk The legal risk, for Vedanta’s project of catering, comprises of
the factors related to rules and regulations and arises only when
there is non-compliance of any kind of rules that have been
formulated. The project manager can avoid this kind of risk by
complying with all the rules and ensuring that project is being
carried out within the legal boundaries.
CONCLUSION
The project management plan prepared in this report is related to the plan of developing
onsite catering on the mining sites of Vedanta Company and the research in this report helped in
determining the duration, cost and many other attributes of this project. Formulation of budget

was also involved in this report based on the time that each activities would take and the
resources that will be required additionally. The stakeholder analysis and risk mitigation
strategies were also formulated for this project in this report and these helped in determining that
how important these documents or activities are in ascertain whether a project will succeed or
not.

REFERENCES
Books and journals
Meredith, J. R., Mantel Jr, S. J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Fleming, Q. W. and Koppelman, J. M., 2016, December. Earned value project management.
Project Management Institute.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge.
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