Project Management (MANU2123): Tender on Waste Management Proposal

This project management assignment presents a detailed commercial proposal in response to a waste management environmental services tender issued by the Surf Coast Shire Council of the Victoria government. The proposal outlines a comprehensive approach to address the council's objectives of efficient waste management and environmental services, focusing on the Anglesea landfill site. The project scope includes six stages: project initiation, data review, concept development, environmental approvals, cost estimates, and presentation of results. The proposal details a budget, timeline, and risk assessment, along with a project management framework based on Prince2 and Agile methodologies. It also emphasizes the importance of addressing potential risks such as increasing costs, natural disasters, and project delays. The proposal highlights the reasons for submitting the bid, emphasizing the benefits of a well-structured commercial proposal in securing client approval and providing a clear understanding of the project's scope, timeline, and budget. The project's aim is to align with the Victoria government's vision for a waste-free state, offering cost-effective solutions and promoting sustainable development within the community. The assignment also includes detailed breakdowns of project activities, personnel, and deliverables, ensuring a comprehensive and strategic approach to waste management.

PROJECT MANAGEMENT
(TENDER ON WASTE
MANAGEMENT
ENVIRONMENTAL SERVICES)

TABLE OF CONTENTS
1.0 PROJECT DESCRIPTION.......................................................................................................3
1.1 Project Background................................................................................................................4
1.2 Tender requirements..............................................................................................................4
1.3 Potential risks.........................................................................................................................4
1.4 Reasons for submitting the proposal......................................................................................5
2.0 Scope of Services.......................................................................................................................5
2.1 Project’s scope.......................................................................................................................5
2.2 Budget....................................................................................................................................8
2.3 Timeline.................................................................................................................................9
2.4 Project Stages.......................................................................................................................11
2.5 Estimated project outcomes.................................................................................................15
3.0 PROPOSED TEAM MEMBERS............................................................................................16
3.1 Personnel..............................................................................................................................16
4.0 PROJECT MANAGEMENT FRAMEWORK........................................................................16
4.1 Prince 2................................................................................................................................16
4.2 Agile.....................................................................................................................................17
4.3 Selection of project management framework......................................................................18
5.0 BID SUBMISSION STRATEGY...........................................................................................19
5.1 Outline of bid strategy for project........................................................................................19
REFERENCES..............................................................................................................................20
TABLE OF FIGURES
Table 1 Project scope......................................................................................................................8
Table 2 Project Budget....................................................................................................................9
Table 3 Timeline............................................................................................................................11
Table 4 Color coding system.........................................................................................................11
Table 5 Total costs.........................................................................................................................15
Table 6 Total costs.........................................................................................................................15
Table 7 Personnel..........................................................................................................................16

Dear Sir,
A study on waste management Environmental services
Surf coast shire council released the tender about the waste management environmental services
in association with the Victoria government in front of the local the community of the Victoria.
We consider the vision of the Victoria government to make waste Free State of the Australia by
meeting all the environmental goals to decrease the increasing carbon emissions. The motive of
surf coast shire council is to promote the spirit of waste management to spread the awareness of
sustainable development. With the help of this tender, several cost-efficient waste management
and an environmental service offer to the government of Victoria in overcoming the issue of
excessive waste in the nation. In accomplishing the ultimate aim of the Victoria government to
live a healthy and peaceful life by living in a nation fully surrounded with fresh air and greenery
we have introduced this tender. This offer will consist of objectives of affordable solutions to all
these problems whose motive is to reduce the costs of the owner as we believe in a theory of
optimum utilization. This project will get completed in a stipulated time period and align all its
objectives in the budget of the client.
Along with the main solution offer by Surf coast shire council in this commercial proposal
discussing the details about the tender. The issues of waste management environmental services
inspire all its users to be more active towards its environment by recognizing its responsibility
towards the society and the entire environment. An alternative also offers by the prepared along
with the main solution just as a backup solution to get ready for the future uncertainty which can
spoil the aim of the tender and the entire project. The alternative solution about this project is
related to the technology as information technology is utilized in the waste management and
environmental services offer to resolve the issues of the client.
The Victoria government will assist surf coast shire council in meeting additional funding
requirements for accomplishing the entire project aims and the objectives. In management the
waste and to offer the environmental services to all the community users, this case will highlight
the reasons that held responsible for incurring the excessive wastes.

This project will identify the specific findings related to the types of wastes in the Victoria,
carbon emission facts and its reduction ways, energy savings, waste management tools and the
techniques. All these proposed solutions will require enough funding to execute the entire project
within the given period by considering all the physical requirements.
Different stages of this project are to be discussed thoroughly to give detailed information to all
its users about the development or progress of the project to determine the effect of the stages on
the final outcomes. After the completion of the project, the comparison is drawn by the project
manager by analyzing all the stages involved in a project on the end outcomes of this project.
1.0 PROJECT DESCRIPTION
1.1 Project Background
Surf coast shire council of the Victoria government invites tenders from all the
consultants specializes in offering affordable and strategic waste management environmental
services to give benefits to its society (Jambeck et al., 2015, p.p768-771). These consultants are
expert in landfill monitoring in delivering waste management and environmental services. This
project offers its services to Anglesea Landfill which is located at 50 coalmines road in the
Victoria. The funding plays an important role in this project which is considered as on a priority
basis to assist the project manager in moving ahead with its project. After arranging the funds for
the entire project, a project manager will assign tasks and the duties to all its project stages. Surf
coast shire council’s vision behind this project is to eliminate landfills wastes from Anglesea in
the Victoria by adopting appropriate waste management techniques to get rid of this issue.
1.2 Tender requirements
The requirement of a tender is required in the meeting by all the consultants who are
invited to fill the application for providing waste management environmental services (Boone,
Broughman and Macias, 2017, p.p, 42-45). The motive of surf coast shire council behind the
launching of tender is to seek different quotes from all the consultants and consider the
affordable quotes in starting the waste management for landfills of the Anglesea in the Victoria
(Northrup, Leri and Tappero, 2016, pp.300-308). According to this tender requirement, only that
participant can respond to this a tender application that has prior 5 years of experience in this
field (Asif and Nisar, 2016, p.p, 100-125). To ensure the quality of the project, it is specifically

mentioned in the tender statement to consider a consultant who has years of experience in
offering environmentally monitoring services for landfill sites in or around Victoria.
1.3 Potential risks
The potential risks of this project are also mentioned initially before starting the further
analysis of this project as the focus of a project manager is to alert its audiences (Leinonen, 2016,
p.p. 236-261). This project is about the waste management environmental services especially
cleaning the landfills at the Anglesea in the Victoria. There are some of the potential risks that
may face by a project manager during the analysis of this project are mentioned below
 Increasing costs of the project
 Natural disaster incurred in the sea
 Delaying of a project activity
 Irrelevant outcome of this project
 Wring alignment of project objectives
All these risks are considered as the potential risks of this project as these will directly
affect the entire progress of this project. That is the reason it is essential to keep a track on all the
project activities.
1.4 Reasons for submitting the proposal
A tender submitted through a commercial proposal create an additional impact on the end
user as the normal report does not create a great impact as compared to a proposal. A proposal
appeals the end users about the aims and the objectives of a proposed project (Nonino, 2017, pp.
245-263). The formal structure of a proposal helps in seeking the approval of the client by
proceeding with the same as everything is mention in the proposal about a project. This will be
helpful for a client to get a brief idea about its final project by knowing the timeline and budget
of this project to accept or reject their proposal (Zhang, Wang, Fu, Gao and Shen, 2018, pp.794-
803).
2.0 SCOPE OF SERVICES
2.1 Project’s scope
The project started by surf coast shire council for cleaning the landfills of the Anglesea in
the Victoria will be of 9 months the project starts from July 2017 till March 2018. The entire

project is segregated into six stages such as project initiation, data review, concept development,
environmental approvals; cost estimates and finally the presentations of the results of the project
in front of the end users (Lei, Ganjeizadeh, Jayachandran and Ozcan, 2017, pp.59-67). Planning
is considering as the first and the foremost stage of a project under which the rough draft will
create by a project manager by identifying its requirements of this project and a rough idea for
moving ahead with this project.
Project
Activities
Project
Manag
er
Eng
Manag
er
Well
Plann
er
Env
Plann
er
Civil
Eng
Project
Controll
er
Deliverabl
es
Hours Hours Hours Hours Hour
s
Hours
Phase I -
Project
Initiation
Project
managemen
t meeting
15 15
Site
inspection
8 8 20
Scope
verification
report
Phase II -
Data Review
Review
geological
studies
316
10 16 10
Review
modeling
studies
24 32 22
Business
Case review,
risks, costs
21 32 11
Summary

of review
Phase III -
Concept
Developmen
t (One
Scenario)
Site visits to
Anglesea
landfills
6 5 32 11 11 14
Concept
design
Process
design
concept
5 5 Civil
drawings
Analyzing
the existing
landfills
245
Technical
specification
s
5 25 Process
engineerin
g drawings
Meeting
with the
consultants
30 OSH Plan
(Report)
Waste
managemen
t tool
selection
15 5 250 EMP
(Report)
OHS Plan 10 10 10 15 12 Risk
Assessment
Report
(matrix)
Waste
managemen
t plan
6 12
Environment
al
Monitoring
Plan
5 2 12

Risk
Assessment
12 8 12 15
24
Phase IV -
Environment
al Approvals
Environment
al Impact
Assessment
(DERM)
20 12 350 230 EIA
(Report)
Sustainable
environment
plans
12 80 20 EA (Report)
Planning
Approvals
(EPA)
12 30 PA (Report)
Work
Approvals
(Council)
40 20 20 WA
(Report)
Land Access
Concents
(200
concents)
10 20
Local
Environment
al and
Farmers
Groups
Consult
5
40
Phase V -
Cost
Estimate
Capital costs 10 20 120 100 20 Report

Operational
costs
10 100 120 24
Phase VI -
Presentation
Draft
concept
report
10 20 20 30 40 60 Report
Final
concept
report
Presentatio
n
Table 1 Project scope
2.2 Budget
Phase I - Project Initiation Hours Cost per
hour
Total costs
Project management meeting 30 $ 140.00 $
4,200.00
Site inspection 36 $ 140.00 $
5,040.00
Total costs $
9,240.00
Phase II - Data Review
Review geological studies 316 $ 180.00 $
56,880.00
Review modeling studies 78 $ 180.00 $
14,040.00
Business Case review, risks, costs 64 $ 180.00 $
11,520.00
Total costs $
82,440.00
Phase III - Concept Development (One Scenario)
Site visits to Anglesea landfills 79 $ 100.00 $
7,900.00
Process design concept 10 $ 120.00 $
1,200.00
Analyzing the existing landfills 245 $ 160.00 $
39,200.00
Technical specifications 30 $ 200.00 $
6,000.00

Meeting with the consultants 30 $ 80.00 $
2,400.00
Waste management tool selection 270 $ 130.00 $
35,100.00
OHS Plan 57 $ 120.00 $
6,840.00
Waste management plan 18 $ 110.00 $
1,980.00
Environmental Monitoring Plan 19 $ 150.00 $
2,850.00
Risk Assessment 47 $ 120.00 $
5,640.00
Total costs $
109,110.00
Phase IV - Environmental Approvals
Environmental Impact Assessment (DERM) 612 $ 150.00 $
91,800.00
Sustainable environment plans 112 $ 120.00 $
13,440.00
Planning Approvals (EPA) 42 $ 80.00 $
3,360.00
Work Approvals (Council) 80 $ 150.00 $
12,000.00
Land Access Concents (200 concents) 30 $ 160.00 $
4,800.00
Local Environmental and Farmers Groups Consult 5 $ 80.00 $ 400.00
Total costs $
125,800.00
Phase V - Cost Estimate
Capital costs 270 $ 220.00 $
59,400.00
Operational costs 254 $ 220.00 $
55,880.00
Total costs $
115,280.00
Phase VI - Presentation
Draft concept report 180 $ 120.00 $
21,600.00
Final concept report 60 $ 120.00 $
7,200.00
Total costs $
28,800.00

Grant Total $
470,670.00
Table 2 Project Budget
2.3 Timeline
Activities
J
ul
y
Au
gus
t
Septe
mber
Oct
ober
Nove
mber
Dece
mber Jan
uary
Febr
uary
Ma
rch
2017 2018
Phase I - Project Initiation
Project management
meeting
Site inspection
Phase II - Data Review
Review geological studies
Review modeling studies
Business Case review, risks,
costs
Phase III - Concept
Development (One
Scenario)
Site visits to Anglesea
landfills
Process design concept
Analyzing the existing
landfills
Technical specifications
Meeting with the
consultants
Waste management tool
selection
OHS Plan

Waste management plan
Environmental Monitoring
Plan
Risk Assessment
Phase IV - Environmental
Approvals
Environmental Impact
Assessment (DERM)
Sustainable environment
plans
Planning Approvals (EPA)
Work Approvals (Council)
Local Environmental and
Farmers Groups Consult
Phase V - Cost Estimate
Capital costs
Operational costs
Phase VI - Presentation
Draft concept report
Final concept report
Table 3 Timeline
Color Codes
July
August
September