Project Management Assignment: PID, WBS, Critical Path for Uganda Trip

This project management assignment analyzes a case study involving a field trip to Uganda for a sustainable business degree program. It includes a Project Initiation Document (PID) outlining project background, objectives, scope, risks, and constraints. The assignment also features a stakeholder analysis, a stakeholder management plan, and a detailed work breakdown structure (WBS) presented in both diagram and table formats. The WBS breaks down the project into various phases and tasks, including initiation, planning, execution, control, and close-out. Furthermore, the document incorporates a critical path analysis to identify critical activities and dependencies. The appendices provide a cost breakdown for the project, and references are included to support the analysis. This assignment provides a comprehensive overview of project management principles and their practical application to a real-world scenario.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Definition of project management...............................................................................................2
2. Project initiation document..........................................................................................................2
3. Stakeholder analysis....................................................................................................................5
4. Stakeholder management plan.....................................................................................................6
5. Project constraints........................................................................................................................7
6. Work breakdown structure..........................................................................................................8
7. WBS table format........................................................................................................................9
8. Critical path analysis..................................................................................................................12
References......................................................................................................................................13
Appendices....................................................................................................................................14
Appendix 1: Cost of the project.................................................................................................14

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PROJECT MANAGEMENT
1. Definition of project management
According to Kerzner (2017), project management is defined as the practice of initiating,
executing, controlling as well as closing the entire work of the project for achieving the project
goal so that the success criteria of the project can be achieved at the time that is specified in the
planning phase.
2. Project initiation document
Project name: Case scenario 3
Project manager: Jack Taylor
Project sponsor: QAHE Business management
Project customer: Clients
Effective date: 02-03-2020
Project
background
The paper mainly reflects on the organization “QAHE Business
Management Faculty” that has mainly designed a new degree in
sustainable business which further focuses on ethical as well as
different types of environmental based business issues. The business
faculty have secured proper funding in order to support trip of two
week to see some of the interesting as well as sustainable projects in
Uganda that further intends in March.
Location Uganda
Start Date 02-03-2020
End Date 30-03-2020

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PROJECT MANAGEMENT
Budget (£) £60,000
Methodology It is found that waterfall methodology is mainly used for organizing
the trip successfully.
Purpose The business management faculty wants to focus on environmental
business issues and therefore they arrange a trip to see some
important sustainable projects in Uganda.
Objectives The objectives include:
Specific: To arrange a trip for the bachelor students of second
semester in order to reflect sustainable projects in Uganda.
Measurable: The trip was organized for 30 students who are
pursuing the course in order to see some interesting projects in
Uganda.
Attainable: The project team members will work effectively to
complete the trip within the budget £60,000.
Realistic: The programme convener generally asked for help for
successfully organizing the trip in place of dissertation as the faculty
has designed a new degree course.
Time: The trip must take place in March for the students of 2nd
semester.
In scope The scope includes:
 Picking the time to travel
 Finding sponsorship

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PROJECT MANAGEMENT
 Researching sustainable projects in Uganda
 Creating documentation
Out of scope  The facility of training will not be provided
 The details of the suppliers are not given
Key risks The key risks are listed below:
 Schedule slippage
 Budget shortfall
 Lack of management
 Scope creep
 Improper use of money
Key staff The stakeholders who are involved include:
 Project manager
 Project planner
 Team members
 Workers
 Organizers
 Researcher
 Financial manager
 HR manager
Key constraints The key constraints are:
 If the students do not use the budget properly during their trip
then it can cause financial challenges for the faculties.
 If proper research on the sustainable projects are not done then

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PROJECT MANAGEMENT
the significant factors from the project cannot be analyzed.
Key assumptions The key assumptions are:
 £60,000 must be used for accomplishing the project
 The project will get executed in semester 2 that is in March.
Key deliverables The deliverables are:
 Project reports that are researched
 Status report
 Feasibility report
Key success
factors
The key success factors are:
 If the students successfully research sustainable project in
Second semester within March then it is considered as a success
 If the trip of all the 30 students gets completed in £60,000 then it
is a success.
Project Customer: <Please fill> Date: 30-03-2020
Project Sponsor: <Please fill> Date: 30-03-2020
Project Manager: <Please fill> Date: 30-03-2020
Attendee: <Please fill> Date: 30-03-2020
3. Stakeholder analysis
According to Raum (2018), stakeholder management is defined as the procedure that
helps in engaging successfully with the people as well as maintaining proper relationship with
them. In project management, stakeholder management is considered significant as it effective
for creating proper relationship with different team members. It is found that proper stakeholder

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PROJECT MANAGEMENT
management helps in enhancing the perception of success and further assists in reducing and
uncovering risk associated with the project.
4. Stakeholder management plan
Stakeholde
r name Authority
Contact person
(name, phone,
email, website,
address <-
everything fake
Impact
(low,
medium,
high)
Influence
(low,
medium,
high)
What is
important to
the
stakeholder?
How could the
stakeholder
contribute to the
project?
How could the
stakeholder
block the
project?
Jack
Taylor
Project
manager
[e-mail] High High Managing
the project
Monitors
each of the
task of the
project.
Improper
monitoring
of schedule
Thomas
Lee
Project
planner
[e-mail] High Mediu
m
Proper
planning of
the trip
Plans the
project
effectively.
Improper
planning of
the project
James
Smith
HR
manager
[e-mail] Medium Low Hiring
team
members
for
organizing
the trip to
Uganda
Recruits
experienced
team members
Improper
hiring of
project team
Lucas
Jones
Financial
manager
[e-mail] Medium Low Manages
the budget
of the
project for
Uses earned
value analysis
for tracking
cost
Does not
track the
budget
effectively.

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PROJECT MANAGEMENT
avoiding
financial
issues.
Finley
Lee
Organizer [e-mail] Medium Mediu
m
Organizes
the trip to
Uganda
Uses different
management
techniques.
Improper
use of
strategies
Tyler
Brown
Supervisor [e-mail] High Mediu
m
Supervises
the entire
work of the
project
Guides the
team members
so that they
can complete
their work
Improper
guidance to
the project
team.
Jaxon
Williams
Researcher [e-mail] Low Mediu
m
Work for
researching
the
sustainable
projects
Researches
project and
creates
documentation
on the
research
Inappropriat
e research on
the project.
5. Project constraints
Project constraints are anything that generally restricts or dictates different types of
actions of the entire project team. The various constraints of the project are elaborated below:
Cost: The project must get executed in £60,000 otherwise the project will face a lot of
financial issues which can obstruct the project progress.

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PROJECT MANAGEMENT
Time: The trip must be completed within semester 2 as after then the students will be
promoted to final year.
Quality: The research on various sustainable project must be done properly in order to
provide proper quality information.
Figure 1: Project constraint
(Source: Nurdiani, Borstler and Fricker 2016, pp.162)
6. Work breakdown structure
The WBS is a deliverable based hierarchical decomposition of the entire work that is
required to be executed by the team for accomplishing the objectives of the work. The main
purpose of utilizing WBS is to minimize the various complicated activities to proper collection
of project task (Robinson, Ryan and Abbasi 2018). It is considered important for the managers as
they can oversee the project tasks much more effectively in comparison to complex activities of
the project. In addition to this, WBS helps in facilitating communication as well as cooperation
between various team of the project and further helps in preventing changes in the project.

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PROJECT MANAGEMENT
Arranging trip to Uganda
Initiation phase
Evaluation and
recommendation
Development of
charter
Submitting charter
Reviewing charter
Milestone 1: Project
charter is approved
Planning phase
Identyfying the place
for trip
Setting budget
Creating budget
plan for the trip
Deciding the length of
the trip
Researching the
needed cost
Making bookings
Packing
Milestone 2: Getting
travel assurance
Execution phase
Using proper
transport to travel
the sites
Researching on the
visited sustinable
projects
Reviewing the
projects
Creating
documentation for
the projects
Taking meal
Milestone 3:
Planning for return
Control phase
Controlling budget
Determining ways
for resolving risks
Using proper risk
mitigation plan
Milestone 4:
Measurement of
performance
completed
Close out phase
Post project review
Sign off
Documentation
Milestone 5: Releasing
resources
Figure 2: Work breakdown structure
(Source: Created by Author)
7. WBS table format
Trip to
Uganda
Project
phase
Task Duration Start Finish Predecessors
Milestone
Arranging trip to
Uganda
20.1
days
Mon
02-03-
20
Mon
30-03-
20
Milestone 1:
Project
charter is
approved1.1
Initiation
phase
Evaluation and
recommendation
1 day
Mon
02-03-
20
Mon
02-03-
20
Development of
charter
2 days Tue 03-
03-20
Wed
04-03-
2

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PROJECT MANAGEMENT
20
Submitting
charter
0.5 days
Thu 05-
03-20
Thu 05-
03-20
3
Reviewing
charter
0.2 days
Thu 05-
03-20
Thu 05-
03-20
4
1.2
Planning
phase
Identifying the
place for trip
1 day
Thu 05-
03-20
Fri 06-
03-20
6
Milestone 2:
Getting
travel
assuranceSetting budget 0.4 days
Fri 06-
03-20
Mon
09-03-
20
8
Creating budget
plan for the trip
0.3 days
Mon
09-03-
20
Mon
09-03-
20
9
Deciding the
length of the trip
1 day
Mon
09-03-
20
Tue 10-
03-20
10
Researching the
needed cost
0.4 days
Tue 10-
03-20
Tue 10-
03-20
11
Making
bookings
0.3 days
Tue 10-
03-20
Wed
11-03-
20
12
Packing 0.3 days Wed
11-03-
Wed
11-03-
13

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PROJECT MANAGEMENT
20 20
1.3
Execution
phase
Using proper
transport to travel
the sites
0.2 days
Wed
11-03-
20
Wed
11-03-
20
14
Milestone 3:
Planning for
return
Researching on
the visited
sustainable projects
2 days
Wed
11-03-
20
Fri 13-
03-20
17
Reviewing the
projects
1 day
Fri 13-
03-20
Mon
16-03-
20
18
Creating
documentation for
the projects
2 days
Mon
16-03-
20
Wed
18-03-
20
19
Taking meal 0.2 days
Wed
18-03-
20
Wed
18-03-
20
20
1.4 Control
phase
Controlling
budget
1 day
Wed
18-03-
20
Thu 19-
03-20
Milestone 4:
Measurement
of
performance
completed
Determining
ways for resolving
risks
0.5 days
Thu 19-
03-20
Fri 20-
03-20
24
Using proper 0.5 days Fri 20- Fri 20- 25