Strategic Project Management SPM3: Outcome Evaluation and Analysis

This report provides a detailed analysis of project outcome evaluation, performance measurement, and the benefits of sharing outcomes within an organization. The report begins by explaining the importance of evaluating project outcomes to determine success or failure, understand project impacts, and learn from mistakes. It then discusses how to evaluate project outcomes, including analyzing project reports, gathering feedback, and measuring performance against agreed-upon criteria. The report also examines how to measure project performance against agreed criteria, emphasizing the use of SMART criteria, KPIs, stakeholder satisfaction, and cost/schedule management. Furthermore, the report assesses the benefits of sharing project outcomes, including increased transparency, team bonding, and improved decision-making. Finally, the report includes a reflection on a personal project, detailing the approach taken in each phase of the project lifecycle (initiate, plan, execute, monitor & control, close) and analyzing the outcomes and lessons learned. The report highlights the significance of team meetings, project planning tools, stakeholder involvement, and constant monitoring for successful project delivery.

SPM3: Strategic project management assignment 3
SPM3.0 AC 4.01
Analyse ways in which the outcomes of a project are evaluated to measure project performance
Introduction:
Project outcomes are the final results that are delivered at the end of a project. The success or failure of a
project are determined based on the outcomes delivered.
Paragraph 1: Why do we evaluate the outcomes of a project?
We evaluate the outcomes of a project in order to determine whether all the specific targets have been
delivered or met. In other words, considering the project as a success or failure depends on the
evaluation of the outcome delivered in the project. In addition, the evaluation is also undertaken to
analyse the impact and implications of the project on the organisation and it also provides a chance to
identify mistakes that occurred during the project such that they are not repeated in future projects.
Paragraph 2: How can we evaluate the outcomes of a project?
There is a systematic process of evaluating the project outcomes that is performed by the project
manager. The evaluation process involves analysis of the project report document that is recording during
the entire project. Furthermore, feedbacks are gathered from the project team and the performance
report is measured against the criteria that are agreed at the start of the project. Finally, the outcomes
are jointly reviewed by all the stakeholders before closing the project.
Conclusion:
Evaluation of project outcomes is important in order to ensure that the project has been successful or
failure based on the criteria set at the beginning.
SPM3.1 AC 4.02
Analyse ways in which to measure project performance against agreed criteria
SPM3 planning sheet Page 1 of 5

Introduction:
Analysing the performance of a project is important for determining the success of the outcomes
delivered in the project.
Paragraph 1: What is important about criteria when measuring performance?
When measuring the performance of a project, it is checked if the agreed criteria are met. The agreed
criteria are set during planning using SMART technique. The importance of using this technique is that
once the criteria are set, they cannot be changed and the project must meet them in order to ensure the
success of the project.
Paragraph 2: How can we measure project performance against criteria?
There are number of techniques for measuring project performance against criteria. The most popular
technique is KPI (Key Performance Indicator) in which the overall performance is judged using various
criteria. Again, the satisfaction of the stakeholders is important in measuring the project performance.
Finally, the cost and schedule are also used to measure the project performance as budget and schedule
overshoot are not desired in the project.
Conclusion:
Performance of a project can be measured using various techniques but whatever techniques are used,
the main focus of any organisation is the cost and schedule involved in the project as the overshoot of
both can cause disastrous consequences.
SPM3.2 AC 4.03
Assess the benefits of sharing the outcomes of a project evaluation, within an organisation
SPM3 planning sheet Page 2 of 5

Introduction:
Sharing of project outcome means allocation of the success or failure of the project among all the
stakeholders rather than singling out one particular person.
Paragraph 1: What does sharing project outcomes involve?
Sharing project outcomes involve informing all the stakeholders regarding the outcomes and also
reviewing the outcomes by all the stakeholders rather than by just the project manager.
Paragraph 2: There are many benefits to sharing project outcomes:
The main benefits of sharing the project outcomes including maintaining transparency among the project
team members and stakeholders and helping in developing future project decisions. Furthermore, it acts
as the basis for learning and evaluating the mistakes for all the project team members.
Conclusion:
Sharing of outcomes increases transparency and team bonding that helps in the future ventures.
SPM3.3 Word count 1000 words min. EPA
STANDARD
Considering all phases of the project lifecycle (initiate, plan, execute, monitor & control, close), reflect
on your own project and discuss how you approached each phase, including an analysis of the outcome
and lessons learned
Introduction:
The project I was involved in included a facility cleaning on site for a construction project while I was
working in ISS World. The project was conducted in a number of specific phases of project management
life cycle.
P1: Initiate
I approached this phase by calling a team meeting in which I wanted to discuss about the project
roadmap and feasibility. We collected all our ideas and discussed until we reached a conclusion. The
outcome was a project proposal document and I learnt that team discussions and meetings are important
for planning a particular project.
P2: Plan
I developed a detailed project plan document including defining the scope, estimating budget and
schedule, assessing risks and others. I used project management tools and techniques to develop the
same including use of software like MS Project that helped me determine accurate results. Moreover, I
deployed the stakeholders in the project to perform various activities like assessing and managing risks,
develop quality standards and others. The output of this phase was a project plan document that defined
all the necessary attributes of the project.
P3: Execute
I deployed the project team to perform the necessary activities for the project as defined in the project
plan document. The team members needed to perform the activities as defined in the work breakdown
SPM3 planning sheet Page 3 of 5

structure of the project and also ensure the budget and schedule specified are followed. The outcome
was the delivery of the project by the project team.
P4: Monitor and control
I constantly monitored the project progress and instructed the team lead to provide progress report at
the end of each day. Accordingly, I reported the management and also solved the queries of the project
team. The outcome was a successful project in which all the deliverables have been met.
The schedule and work breakdown of the project is shown as follows.
WBS Task Name Duration Start Finish
0 On Site Facility Cleaning Project 44 days Tue 05-02-19 Fri 05-04-19
1 Initiate 7 days Tue 05-02-19 Wed 13-02-19
1.1 Team Meeting 2 days Tue 05-02-19 Wed 06-02-19
1.2 Requirement Analysis 2 days Thu 07-02-19 Fri 08-02-19
1.3 Feasibility Analysis 3 days Mon 11-02-
19 Wed 13-02-19
1.4 Develop Project Proposal 0 days Wed 13-02-
19 Wed 13-02-19
2 Plan 14 days Thu 14-02-19 Tue 05-03-19
2.1 Define Project Scope 1 day Thu 14-02-19 Thu 14-02-19
2.2 Determine SMART Objectives 2 days Fri 15-02-19 Mon 18-02-19
2.3 Estimate Schedule 2 days Tue 19-02-19 Wed 20-02-19
2.4 Estimate Budget 2 days Thu 21-02-19 Fri 22-02-19
2.5 Risk Assessment and Mitigation 3 days Mon 25-02-
19 Wed 27-02-19
2.6 Quality Management Plan 4 days Thu 28-02-19 Tue 05-03-19
2.7 Develop Project Plan Document 0 days Tue 05-03-19 Tue 05-03-19
3 Execute 15 days Wed 06-03-
19 Tue 26-03-19
3.1 Conduct On Site Facility Cleaning Process 15 days Wed 06-03-
19 Tue 26-03-19
3.2 Project Handover 0 days Tue 26-03-19 Tue 26-03-19
4 Monitor and Control 15 days Wed 06-03-
19 Tue 26-03-19
4.1 Monitor Project Progress 15 days Wed 06-03-
19 Tue 26-03-19
4.2 Receive Project Report 0 days Tue 26-03-19 Tue 26-03-19
5 Close 8 days Wed 27-03-
19 Fri 05-04-19
5.1 Review the Entire Project 5 days Wed 27-03-
19 Tue 02-04-19
5.2 Measure Project Performance 2 days Wed 03-04-
19 Thu 04-04-19
5.3 Sign Off 1 day Fri 05-04-19 Fri 05-04-19
5.4 Project Closing 0 days Fri 05-04-19 Fri 05-04-19
P5: Close
Once the project was delivered, I reviewed the entire project based on the plan developed. I also asked
other stakeholders to conduct a review and measure the project outcome based on the KPI determined.
The outcome was a final project report detailing the overall outcomes of the project.
SPM3 planning sheet Page 4 of 5

Conclusion:
The project was conducted utilising standard project management techniques and also it was ensured
that the team worked as a unit in order to develop team coordination in ensuring a successful outcome
for the project.
Bibliography:
Aarseth, W., Ahola, T., Aaltonen, K., Økland, A. and Andersen, B., 2017. Project sustainability strategies: A
systematic literature review. International Journal of Project Management, 35(6), pp.1071-1083.
Hornstein, H.A., 2015. The integration of project management and organizational change management is
now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Jeng, D.J.F. and Huang, K.H., 2015. Strategic project portfolio selection for national research institutes.
Journal of Business Research, 68(11), pp.2305-2311.
SPM3 planning sheet Page 5 of 5