Project Plan Analysis: Fitout of a Medium-Rise Office Building, Sydney

This project plan analyzes the fitout of a medium-rise office building in a Sydney suburb for Vella IT. The project, initially managed by Tony Faultier, faced a change in project management. The report details the project's current status, including cost and schedule variances, and emphasizes the importance of leadership behavior. It explores the existing team environment, identifying areas for improvement such as communication and role clarification, and offers recommendations to foster a more cooperative and effective team. The project's success hinges on effective leadership and a supportive team environment. The analysis also highlights the need for the new project manager to gather additional information, including project risks and limitations, to ensure project goals are met.

Project Plan: Fit out of a medium-rise office building in a Sydney suburb
Name of the Student
Name of the University
Author’s Note

Executive Summary
The project mainly reflects on the Vella IT office Fitout for undertaking the fitout of the building
in a Sydney suburb. It is identified that the project manager Tony Faultier left the job abruptly
and as a result the company hires a new project manager for completing the project on time. It is
identified that the report summarizes the current status of the project including Cost variance as
well as schedule variance. Proper overview of leadership behavior is elaborated for utilizing it
within the project. Furthermore, the paper illustrates overview of the existing team environment
with proper recommendations for making changes within the project.

Table of Contents
Introduction......................................................................................................................................4
1.0 Current status of the project.......................................................................................................5
2.0 List of additional information the new project manager needs to source................................11
3.0 Overview of leadership behavior on the project......................................................................11
4.0 Overview of existing team environment and recommendations.............................................12
Conclusion.....................................................................................................................................13
Bibliography..................................................................................................................................14

Introduction
The project plan is based on fitout of a medium-rise office building in Sydney suburb.
The previous project manager of this project plan was Tony Faultier who left the company
abruptly and is moving overseas. Therefore, a new project manager is assigned for the project
who communicated with the stakeholders to know about the project progress and its current
status. The total fitout budget is $1.2M and it is estimated that the entire project of fitout will be
completed within the duration of 4 months. The success of this fitout project needs to be
determined by the management by utilizing three components which includes design, budget as
well as time.
The paper mainly elaborates current status of the project which including both Cost
variance and Schedule variance. It is identified that the paper also highlights the importance of
leadership behavior in the project. Additionally, an overview about the existing team
environment with proper recommendations for changes within work processes as well as policies
for establishing proper cooperative environment is elaborated.

1.0 Current status of the project
WBS Task Name Duration Resource Names Cost
% Work
Complete
Actual Duration Actual Cost
Schedule
variance
Cost variance
0
Fitout of medium-rise
office building in a Sydney
suburb
87.44 days $1,200,000.00 37% 32.81 days $484,085.02
1 Start of the project plan 0 days $0.00 0% 0 days $0.00
2 Project plan 18 days $120,800.00 48% 6.64 days $58,400.00
2.1
Development of project
plan
2 days
Project Manager, Project Sponsor,
Structural Engineer, Architect,
Civil Engineer, Designer
$30,400.00 100% 2 days $30,400.00
0 day $ 0
2.2
Appointment of
architect
7.27 days
Project Manager, Civil Engineer,
Designer, Project Sponsor
$73,600.00 14% 2 days $11,200.00
5.27 days $ 62400

2.3 Schematic design 1 day
Architect, Civil Engineer, Project
Manager, Designer, Developer,
Electrician
$16,800.00 100% 1 day $16,800.00
0 day $ 0
2.4 Consultant of proposals 6 days $0.00 0% 1 day $0.00 5 days $ 0
3
Design and
documentation
87.44 days $798,800.00 48% 56.49 days $425,685.02
3.1 Documentation of tender 2 days
Project Manager, Project Sponsor,
Designer, Developer, Electrician,
Architect, Civil Engineer, Site
investigator, Structural Engineer
$19,200.00 100% 2 days $19,200.00
0 day $ 0
3.2 Submit documentation
for approval
1 day Civil Engineer, Project Manager,
Project Sponsor, Architect,
Designer, Developer, Electrician,
Site investigator, Structural
$15,200.00 100% 1 day $15,200.00 0 day $ 0

Engineer
3.3 Services design 2 days
Architect, Civil Engineer, Designer,
Project Manager, Developer,
Electrician, Project Sponsor, Site
investigator, Structural Engineer
$75,258.00 100% 2 days $75,258.00
0 day $ 0
3.4
Completion of
documentation
2 days
Project Manager, Project Sponsor,
Architect, Civil Engineer, Designer,
Developer
$26,414.00 100% 2 days $26,414.00
0 day $ 0
3.5 Ground floor 2.5 days $51,920.00 75% 2.11 days $39,874.80
3.5.1
Adding of furniture,
plumbing, electrical works
and data and telecom
infrastructure
2 days
Architect, Civil Engineer, Designer,
Structural Engineer, Developer,
Electrician, Project Manager,
Project Sponsor
$51,920.00 75% 1.69 days $39,874.80
0.31 day $ 12046
3.6 First floor 68.85 days $22,700.00 25% 5.46 days $5,616.67

3.6.1
Adding of furniture,
plumbing, electrical works
and data and telecom
infrastructure
2.63 days
Architect, Civil Engineer, Designer,
Project Manager, Site investigator,
Structural Engineer
$22,700.00 25% 0.21 days $5,616.67
2.42 days $ 17083.33
3.7 Second floor 40.27 days $260,508.00 25% 13.31 days $67,721.56
3.7.1
Adding of furniture,
plumbing, electrical works
and data and telecom
infrastructure
9 days
Designer, Project Manager,
Structural Engineer, Architect,
Civil Engineer, Developer,
Electrician, Project Sponsor, Site
investigator
$260,508.00 25% 2.98 days $67,721.56
6.02 days $ 192787
3.8 Top floor 14 days $327,600.00 50% 10.5 days $176,400.00

3.8.1
Adding of furniture,
plumbing, electrical works
and data and telecom
infrastructure
14 days
Architect, Civil Engineer, Designer,
Developer, Electrician, Project
Manager, Project Sponsor, Site
investigator, Structural Engineer
$327,600.00 50% 10.5 days $176,400.00
3.5 days $ 151200
4 Construction phase 19.71 days $220,400.00 0% 0 days $0.00
4.1 Building owner approval 2.71 days Architect, Civil Engineer, Designer $28,000.00 0% 0 days $0.00 2.71 days $28,000.00
4.2 Procurement 1.5 days
Civil Engineer, Designer, Project
Manager, Site investigator,
Developer, Electrician, Project
Sponsor
$30,000.00 0% 0 days $0.00
1.5 days $30,000.00
4.3 Head contract 7 days
Architect, Civil Engineer, Site
investigator, Structural Engineer
$104,000.00 0% 0 days $0.00
7 days $104,000.00
4.4 Furniture installation 1 day Architect, Civil Engineer, Designer $16,800.00 0% 0 days $0.00 1 day $16,800.00
4.5 Practical completion 2 days Civil Engineer, Designer, Site $41,600.00 0% 0 days $0.00 2 days $41,600.00

investigator, Structural Engineer
5 Project closure phase 21 days $60,000.00 0% 0 days $0.00
5.1
Draft of the project
report
3.5 days
Civil Engineer, Project Manager,
Project Sponsor
$20,800.00 0% 0 days $0.00
3.5 days $20,800.00
5.2 Final project report 7 days Project Manager $39,200.00 0% 0 days $0.00 7 days $39,200.00

2.0 List of additional information the new project manager needs to source
The list of additional information about the project that the new project manager need to
source in order to produce proper detailed status of the project are elaborated below:
Information about project risk: It is quite necessary for the new project manager to
know about the risks that are associated with the project. It is identified that due to proper
understanding of the project they can easily implement proper steps as well as strategies for
resolving project issues and challenges.
Limitations of the project: The project limitations must be known to the new project
managers so that while implementing project strategies for success they should avoid steps that
will obstruct the success of the project. Proper information about limitations allows them to
develop project in such a way that the project will become successful.
Information about project goal: Proper information about the project goal is necessary
for the new project managers as depending on the project goals they can progress with the
project. It is quite important to complete the project as per its goals and objectives.
3.0 Overview of leadership behavior on the project
As per the organizational zoo model, it is identified that Tony Faultier is a poor leader.
According to the model, a real leader is a person who has number of willing followers who
generally want to help them as they are generally get inspired by them and respect them as a
person. However, it is analyzed that Tony faultier is a very much belligerent and he is a person
whom the team members see as a person who is very much lazy impatient as well as intolerant to

others. He was very much autocratic and was always unwilling to listen about the advice of the
team members. Further, the model elaborates that for becoming a leader, it is necessary to have
proper performance so that the stewardship as well as demonstrated actions generally serve
others effectively. However, it is identified that Tony did not perform effectively for managing
the issues that generally occurs within the project. In addition to this Tony faultier also does not
arrange proper training method for the staffs of the organization.
It is identified that the company must prefer proper leadership behavior for the
recruitment of the project manager and the recommendations for the targeted behavior include:
Demonstration of drive for results: The project managers must have effective
leadership characteristic that generally insists them to achieve proper project results.
Demanding truth: It is very much necessary for the project managers to know the real
issue or risk that is mainly associated with the project in order to make proper project related
decisions. It is identified that effective project managers requires demanding for the truth from
the project team members so that they can able to minimize issues. It is analyzed that hiding or
ignoring issues by the project manager will obstruct the success of the project.
Demonstrating courage: The project managers must have courage to communicate
properly with the team members so that the project can perform well with the support of the
project team members.
4.0 Overview of existing team environment and recommendations
It is identified that existing team environment of the company is not proper as the team
members does not have proper communication with the project managers and others for