Native Bush Spices: Project Management Plan and Exercises 1, 2, 5

This assignment encompasses the development of a comprehensive project management plan for the Native Bush Spices company, focusing on the creation of a new website. The document begins with an analysis of project management tools like Gantt charts, PERT charts, Work Breakdown Structures, and critical path methods. It then delves into a case study of Native Bush Spices, outlining the company's objectives, scope for the website project, legislative context, potential risks, stakeholders, and resources. Furthermore, the assignment includes developing project scope, email communications with the operations manager and project team, and a detailed project management plan that incorporates background information, objectives, activities, milestones, budget, and a risk management plan, including a WHS risk. The plan also addresses project team roles and responsibilities. The project aims to increase sales, brand awareness, develop a broader product range, and expand into overseas markets by creating a user-friendly website. The assignment highlights key project management concepts, risk mitigation strategies, and stakeholder communication.

Running head: EXERCISE 1
Exercise 1
Name
Institution
Instructor
Date

EXERCISE 1 2
Exercise 1
1
• Gantt-Chart
• Critical path technique
• PERT charts
2
Gantt chart
The function of this project management tool is to break the task into a series of small
assignments in an organized manner. The chart normally displays the time which the project
should start and the expected completion time. The framework is essential in understanding task
relationship, avoiding confusion, keeping everyone at par, and allocating the resource
effectively.
3
PART chat
A PERT chart is a system which organizes, schedule and coordinates each assignment as a node
in a project as a node. PERT defines a dependency between tasks (such as where the assignment
required each other before the work commences) is well established by the relationship the task

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nodes. Also, it shows each task timing information. PERT chats resemble a critical path method
(CPM) which determines the project long path hence the shortest time the project can be done.
Managers can use this method to set timetable for completion of the project. Concentrate on a
task which is crucial for the critical path, determine the assignment that needs to minimize if the
time for the project is to be reduced (Heldman, 2018). Determine slack time where specific
assignments which are not among time critical considering project deadline and lastly identify
assignment that will be conducted simultaneously.
4
A Work Breakdown Structure refers to the breakdown of all necessary assignment to complete a
given project. The framework is organized in a hierarchy and developed to help for clear and
logical groupings considering either by deliverables or activities (Kerzner, 2018). The WBS
reflects tasks recognized in the approved Project Scope Statement and acts as a blueprint for the
development of effective schedule and cost estimating. Essentially, Project managers will
construct a WBS and accompany by WBS Dictionary which defines WBS components.
5
Use of critical path
CPM allows one to calculate critical path which shows the necessary order of assignments in a
project, schedule of the project, resource needed as well as challenges and possible solution. It
identifies the important stages where delays may likely to hinder the projects progress or where
the additional resource can increase the rate of completion (Heldman, 2018). CPM is used for

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scheduling, to identify the process, steps, and duration of the project. It is also to keep track of
assignment in a multifaceted project with resource and task that are interrelated.
6
Project charter- this includes s high-level schedule of a project, high-level constrain and
assumption and necessities of the project.
Statement of work (SoW). This document reflects project-specific activities, timelines, and
deliverables
Project brief- the document gives a brief description outlining primary objectives, success
metrics, budget and resources, deliverables, communication with stakeholders, deliverables, and
quality assurance among other essential milestones.
7
Their many risks that can affect the progress of the work, therefore, planning for it is important
so that it can be mitigated. Mitigating calls for risk planning which tend to explore potential risk,
analyses and propose a solution in case it occurs. If done efficiently, the success of the project
can be guaranteed. But if it is an uncontrollable risk, proper, feasible strategies can be developed
to minimize its effects.
The risk identification process involves brainstorming whereby expertise brainstorm to identify
expected and unconscious risks. Another method is document review whereby valuable
document like Sow, Project execution plan, Project benefits projection and so forth are analyzed
to extract risk associated with them.
8

EXERCISE 1 5
Significance if risk management is that it helps the organization achieve its objectives by
avoiding any potential risk. It also reduces the negative impact of risk unlike when you had not
prepared for it. Moreover, it assists in to increase shareholder wealth as it protects the project
from failure. Furthermore, it helps the firm makes a strategic decision as it attempts to control
cost and associated risk
9
Risk avoidance focus on removing hazards and exposure that can affect organization assets
negatively. Normally this is realized by adjusting the project to evade the risk which it could be
have been exposed to. This move needs the risk to be identified in advance so that changes can
be done accordingly. Such an approach is achieved through adequate training, education,
technology and application of sound policies.
. 10
Risk mitigation strategies encompass coming up with mitigation plan designed to control, reduce
and manage the acceptable level of risk. Once the plan is enforced, it is constantly monitored to
evaluate its efficiency with the aim of revising the steps if deemed necessary (Heldman, 2018).
The use of this process is to coordinate with the operation used to develop a collective
understanding of the threat and their impacts. Secondly, it facilitates the avoidance of risk.
Further, it gives the users a projection of schedule adjustment need to minimize risk related to
extra development to hone performance.
11
Risk acceptance denotes the tolerable amount of risk that management can handle together with
its team. There are two categories of acceptance: passive does not require action apart from

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document strategy which leaves the team with opportunities or threat that might happen (Gray et
al. 2008). The second category is active acceptance where strategy must be formed to develop
contingency reserve contingency plan including resource and time need to cushion incoming
risk.

EXERCISE 1 7
Exercise 2
Introduction
The Bush spices company is located in Australia and was started in the year 2010 to
satisfy the increased demand for Natural food ingredients in Australia. The Natural spices
company has organic certification. The natural spices company engages in processing and
retailing a variety of natural, Australian natural foods such as jam, natural herbal tea, conserves
and other spices (Clark, K. B. (1989).
The business uses different means to retail its products to their customers includes a number of
small retail supermarkets and health stores all over Australia. The business is crippled by their
website which has very limited details home, information about the company, goods and
communication detail. Clark, K. B., (1989). The fundamental aim of the website it to put the
business at a better position on the competition platform by improving the services to the
customers and enhance awareness of the Natural spices business. This new website aims to
include a shopping cart, so customers can order products directly through the site and also
customers be able to access recipes and general information about the health benefits of bush
spices. The team assigned the role of developing the website will all develop a company's logo
for commissioning. The new website will help in the increase of transactions, improve business
and products awareness of the brand creation, broader product range development, as well as
increase into foreign markets, most probable, Singapore, Hong Kong and Japan
Scope

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The work to be done during the process of project implementation is referred to as the
Project scope. Work to be done in a project must be identified and planned. The project team
makes sure that the project scope is well defined and activities scheduled well and assigned to
the relevant individuals.
In the case study, the scope includes: To design a new website classified as a Medium
Project.. Natural Spices Company’s expansion strategy requires the new website since it is
crucial for its realization. This new website aims to include a shopping cart, so customers can
order products directly through the website and also customers be able to access recipes and
general information about the health benefits of bush spices. The team assigned the role of
developing the website will all develop a company's logo for commissioning. (Glassée, E.
(2005)The new website will help in the increase of transactions, awareness of the brand creation,
broader product range development, as well as increase into foreign markets, most probable,
Singapore, Hong Kong and Japan
Legislative and regulatory context
During the meeting, different legislations were formulated given the smooth running of the
business. The company has laid down regulations for the management of the project. (Aibinu, A.
A. (, 2013). These are laid down on their document on Policy and Procedures of the Management
of the Project. Also, in work Health and Safety policies.
1. Once a good leave the stores, it will not be returned to the shop.
2. Following the parliament act, all employees are subject to regular mandatory health
check-up.

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3. Immediate termination on employees found culpable of fraudulent acts.
4. Chain of command should at all time be adhered.
.
Business objectives
Objectives to be achieved by the project at the end of three years includes
 To increase the intensity of transactions,
 Broader product range development
 to increase into foreign markets, most probable, Singapore, Hong Kong and Japan
 to increase awareness of the brand creation
Risk assessment
Potential risks include
o Website crashing
o Lack of knowledge in the organization about web site development.
o Limited budget.
o Health issues related to the use of computers, for example, eye
problems and back pains.
Stakeholders

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Stakeholders are the people that are affected directly or indirectly by projects activities
they include both external and internal stakeholders. Internal stakeholders include; CEO,
Operations Manager, Marketing Coordinator, Customer Service Officer, and two administration
staff. Employed in the plant are ten staffs, to make and distribute the end products. External
stakeholders include; The customers who enjoy gourmet foods are the Company’s target.
(Glassée, E. 2000) The age limit of consumers buying products are those in the age bracket
between 35 and 65 years. Most consumers are health conscious, the environment protectors, and
their annual average is$80,000.
Resources
Primary resources include; development of content, new logo to suit web site design, web site
development, including the inclusion of shopping cart and professional photographs of staff and
premises, as well as newsletters to be included on web site. Moreover, the management team for
the website is also a resource that should also be added to ensure that it does not cease operating
after its development.
Relationship to other projects
The marketing department will use the new logo from the website development to brand all other
company documents and communication. Some new products are currently being developed.
The website will be involved in its launch. The company has long wanted to commission a new
logo, and it has been decided to do this now, in conjunction with the new website. The Natural
Bush Spices marketing team will then use the logo across all of the company’s communication. (
Ward, S. (2006
Reporting

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A Project Management Plan will be developed following the first Project Team meeting.
It will require approval by the Operations Manager, and it should then be submitted to the project
team. A Status Report will be written by the Project Manager every four weeks. (Fish, J. R.
(1997). This will be submitted to the Operations Manager for approval. A Project Evaluation
Report will be written by the Project Manager four months after project completion. This will be
forwarded to the Operations Manager for approval.
Conclusion
The above project results to two products for the Natural Bush Spices Australia
Company that is the website and the company’s logo. This two projects will help the company to
achieve its objectives. (Khan, A. (2006). Well planned and well-managed scope will lead to
reduced costs and efficiency. Scope planning when well-done will guarantee project success. In
project scope planning, resources such as time, money, and human resources are well managed
to avoid wastages hence increasing efficiency and reducing the project's costs.

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Exercise 5
Project Management Plan
Title
Website development project for Native Bush Spices Company in Australia
Background
Native Bush Spices Australia is based in Coffs Harbour, NSW. The business was established in
2010 to cater to a demand for Australian native food products. The company has organic
certification. The company manufactures and retails a range of natural, Australian native foods
including Native herbs and spices, native herbal teas, native fruit jams and conserves.
Currently, the business is selling its products through several small supermarkets and health
stores throughout Australia. The company also has a very basic website that includes four pages:
home, about us, products, and contact details. The project on hand includes designing a new
website classified as a Medium Project. The new website is a critical part of the company's
expansion strategy. The new website aims to include a shopping cart, so customers can order
products directly through the website and also customers be able to access recipes and general
information about the health benefits of bush spices. The team assigned the role of developing
the website will all develop a company's logo for commissioning. The new website will help in