University Coffee Shop Business Project Plan: MAN5402, Semester 2

This project plan, developed for a university assignment (MAN5402), outlines the steps required to launch a coffee shop business. It encompasses key project management elements, including defining the project's purpose, background, requirements, and scope. The plan details the project's Work Breakdown Structure (WBS), project network, resource allocation, and schedule, utilizing MS Project for efficient organization. A critical path analysis identifies the most important tasks, ensuring timely project completion within a budget of $62,000 and a four-month timeframe. The plan also addresses potential issues and provides recommendations for successful implementation, covering phases from initiation to launch. Appendices include the WBS, project network diagram, resource sheets, project schedule (Gantt chart), and issue responses, offering a comprehensive guide to the project's execution and control.

Running head: PM
Project Scheduling and Control
Name of Student
Name of University
Author Note

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Executive Summary
A project plan for setting up of a coffee shop business is prepared that provides an idea of the
major purpose, background and scope of the business. The Coffee Shop project is broken down
into several phases for its easier management. The plan for the project mainly relates to the client
requirement of development and setting up of a distinctive coffee shop. The project does not
involve any construction work and therefore the entire work will be completed within four
months. The project plan discusses the schedule implications and the work breakdown structure
of the project and provides an idea of the project critical path. The project plan that is prepared
concluded with a set of recommendations that addresses the major concerns and the issues in the
project.

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Table of Contents
1. Purpose............................................................................................................................4
2. Background......................................................................................................................4
3. Project Requirements.......................................................................................................4
4. Scope................................................................................................................................5
5. Assumptions....................................................................................................................6
6. Literature Review............................................................................................................6
7. Techniques and Methods.................................................................................................7
7.1. MS Project................................................................................................................7
7.2. WBS..........................................................................................................................7
7.3. Project Network........................................................................................................7
7.4. Schedule....................................................................................................................8
7.5. Critical Path..............................................................................................................8
8. Work Breakdown Structure.............................................................................................8
9. Project Network...............................................................................................................8
10. Resources.......................................................................................................................9
11. Schedule.......................................................................................................................10
12. Critical Path.................................................................................................................10
13. Potential Issues............................................................................................................12
14. Recommendations........................................................................................................12

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Bibliography......................................................................................................................13
Appendix A (WBS)...........................................................................................................16
Work Breakdown Structure...........................................................................................16
Appendix B (Project Network)..........................................................................................18
Network Diagram..........................................................................................................18
Appendix C (Resources)....................................................................................................19
Resource Sheet...............................................................................................................19
Resource Overview Report............................................................................................20
Resource-Cost Overview...............................................................................................21
Appendix D (Project Schedule).........................................................................................21
Gantt chart.....................................................................................................................21
Appendix E (Issue Response)............................................................................................23

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1. Purpose
The purpose of developing this project plan involves effective demonstration of the main
needs and the key requirements of setting up of a coffee shop that will be distinctive from the
existing cafés of the region. The coffee shop that is to be set up has to be distinctive for
increasing the competitive advantage of the business. The project plan outlines the tasks to be
completed for setting up of the coffee shop business along with the minimum time that is needed
for setting up of a shop. The estimation of the schedule and the resource needs of this project is
based on an extensive research and literature review.
2. Background
A project plan for setting up of a coffee shop business is to be prepared as per the
requirements of the client. For understanding the key requirements of the client a set of meeting
were held with the clients so that a project plan can be developed as per their needs. The
schedule and the budget estimates of the project were done on basis of the requirements specified
by the clients.
3. Project Requirements
The detailed meeting with the clients of the project have helped in correct identification
of the basic needs of the clients and the needs of the Project. On basic of the requirements
specified by the client and by conducting certain further researches, a detailed project plan is
prepared. The main client Requirements include setting up of a coffee shop as of now. The
coffee shop will have a provision for serving foods as well; however, that service will start after
two months of the launch. In consideration to the client’s requirements, the project is needed to
be completed within five months and accordingly a project schedule is prepared that aims in

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completion of the project within four months of project start. No delays in the estimated schedule
of the project can be permitted, on account of completion of the project within the scheduled
time of four months.
4. Scope
Determination of the scope of the project is a vital need for development of a realistic
project plan. This is because the identification of scope in a project helps in outlining the main
boundaries of the coffee shop project. The in-scope and out-scope requirements of the coffee
shop project are indicated as follows-
In-Scope-
The main in-scope requirements are indicated as follows-
 To finish the project within a maximum time of five months
 To finish the project as per the Requirements of the Clients
 To finish the project within the budget set
Out-Scope-
The out scope requirements of the coffee shop project are indicated as follows-
 Incorporation of new requirements while the project is in the execution stage
 Amendments in the recipes and menu as per the customers’ feedback.
The in-scope requirements indicates the works that are to be finished in the project and
accordingly, the project plan is prepared. The out-scope requirements indicate the tasks that are
not considered within the scope of the project and hence, those requirements are not documented

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in the project plan either. The coffee shop project is divided into several phases so that it can be
managed in an easier manner. The different phases include, Initiation, Planning, Implementation
and Launch. The project schedule outlines the main tasks that are needed to be executed to finish
the project on time.
5. Assumptions
The project plan for setting up of a coffee shop business is prepared on basis of certain
assumptions. The main assumptions that were considered for preparing this project plan are
indicated as follows-
1. The schedule that is prepared is realistic
2. There will be no resource shortage during the entire project execution phase.
3. The assumption is that the coffee shop project can be easily finished within the
estimated budget of $62,000
The above points indicate the assumptions on basis of which a plan for execution of the
project is prepared.
6. Literature Review
The initial setting up of any new business is linked with appropriate research regarding
the needs and the requirements of the project. The research further includes going through the
reports of similar projects that have been completed in the past to address the key risks that the
project might face. (Meredith, Mantel Jr & Shafer, 2017) The success of any new business is
largely based on understanding business environment and the market competition and
implementing the business accordingly. Therefore, a SWOT analysis and analysis of the business

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feasibility is necessary. A project plan is a key document that is particularly designed for proper
control and accomplishment of the project. Therefore, preparation of a project plan is a key for
setting up of a business in a planned manner (Kerzner, 2017). However, for setting up of a
business, accurate identification of the different methods and techniques of project execution is
needed to be identified.
7. Techniques and Methods
The preparation of the project plan requires the usage of several project management
tools and techniques (Heagney, 2016). In preparation of this plan, project management tools such
as MS project is used for preparation of the Work Breakdown Structure (WBS) and schedule of
the coffee shop set up project. Along with that an extensive online research is conducted to get
an idea of the use and importance of those tools in preparation of a project plan. The various
methods and tools used in formulation of this plan are indicated as follows-
7.1. MS Project
MS project is a project management software that aims in streamlining a project, its
schedule and the resources. It is further useful in displaying the critical path of a particular
project (Harrison & Lock, 2017).
7.2. WBS
A Work Breakdown Structure indicates a breakdown of a project into certain simpler
components in a deliverable oriented manner for its easy and effective management.
7.3. Project Network

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The project network indicates the structure of a project and determines the tasks that are
needed to be addressed at first for proper execution of the project (Too & Weaver, 2014). It
further indicates the accurate sequence of execution of a task.
7.4. Schedule
The MS project is used for preparation of the schedule of any project. The next phase of
preparation of a WBS is project scheduling (Kerzner, 2019). Scheduling is important for
identification of the timeline of the project and for approximation of the total time required for
finishing the project.
7.5. Critical Path
The critical path in a project indicates the shortest time needed for delivering a particular
project. The critical path is a technique for identification of the most important tasks in a project.
8. Work Breakdown Structure
Development of a WBS in a project is necessary for understanding the main works to be
finished in a project. The main work processes that are linked with development of a coffee shop
are indicated in the WBS (refer to appendix A). The WBS provides an idea of the phases and the
main deliverables of the project. The end of each phase is marked with a milestone. Milestones
can be identified with their duration. Any task with zero duration is termed as a milestone.
9. Project Network
The project network provides an idea of the main activities linked with the project and
the sequences of the tasks that are to be completed in the project (refer to appendix B). The
project network is prepared on basis of the WBS that is prepared at the initial parts of the project.

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The project that is developed provides an idea of the start and finish date for setting up of the
coffee shop project and it further identifies the critical path, which are marked in red. The critical
tasks are the most important tasks that are needed to be completed in a project; however focus
should be given to the non-critical tasks as well to eliminate the issue of project delay or issue of
delivery of a project of low quality (Todorović, Petrović, Mihić, Obradović & Bushuyev, 2015).
10. Resources
The resources in a project are an important consideration of execution of a project in
successful manner as the different types of resources involves the people, equipment, time and
capital involved in a project. The resources considered for this project is indicated in appendix C.
The main individuals who are linked with the accomplishment of the coffee shop project are
indicated as follows-
1. Project Manager
2. Business Analyst
3. Real Estate Agent
4. Business Owner
5. Interior Decorator
6. Technical Expert
7. Coder
The above seven individuals indicate the key human resources of the project. There are
several other human resources which are illustrated in appendix C.

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The time estimated for the project is approximately three months and the scheduling
indicates that the project will be finished within a budget of $61,160.00. The project is constraint
by both time and cost and therefore, neither a budget overrun or a schedule overrun can be
accepted in the project.
11. Schedule
The schedule for setting up of a coffee shop project is prepared in MS project. The
scheduling is done on the deliverables that were identified while developing the WBS of the
project. Scheduling of any project is vital as it helps in approximation of the start date and the
end date in a project (refer to appendix D). The schedule that is prepared for the project identifies
the most critical tasks in the project. While scheduling the project of setting up of a coffee shop,
each task is allocated with a resource so that the task can be completed in the given timeframe.
The sequencing is done in such a way that similar tasks are executed in parallel. The completion
of each phase indicates achievement of the milestones of the project.
12. Critical Path
The identified critical path of the project is marked in red in the Gantt chart indicated in
appendix D. The tasks that fall along the critical path of setting up of coffee shop project are
indicated as follows-
WBS ID: 1.1 Meeting with the clients
WBS ID: 1.2 Understanding their Requirements
WBS ID: 1.3 Understanding the Budget specifications
WBS ID: 1.4 Documentation of the Requirements

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WBS ID: 1.5 M1: Sharing Documents with the Clients
WBS ID: 2.2 Identification of certain suitable locations
WBS ID: 2.3 Inspecting the Locations
WBS ID: 2.4 SWOT analysis
WBS ID: 2.6 finalizing the location
WBS ID: 3.1.1 Acquiring the Finalized Place
WBS ID: 3.2.1 deciding a business Name
WBS ID: 3.2.2 Registering an ABN
WBS ID: 3.2.3 Acquiring licenses and Permits
WBS ID: 4.1.1 finalizing the Platform for deployment
WBS ID: 4.1.2 coding the website
WBS ID: 4.1.3 Bug Fixing
WBS ID: 5.1 setting up necessary IT requirements
WBS ID: 5.2 deciding on a distinctive Menu
WBS ID: 5.3 Staffing
WBS ID: 5.4 M5: Business is ready to be Launch
WBS ID: 6.1 finalizing the content for flyers and advertising