Detailed Project Plan for a Coffee Shop in Sydney, Australia

This project plan outlines the development of a coffee shop in Sydney, Australia. It encompasses various aspects of project management, including eliciting requirements through focus groups and brainstorming, defining client requirements for a prime location and additional offerings, and establishin...Read More

Running head: PROJECT PLAN FOR BUILDING A COFFEE SHOP
Project Plan for Building A Coffee Shop
Name of Student-
Name of University-
Author’s Note-

1PROJECT PLAN FOR BUILDING A COFFEE SHOP
Executive Summary
This project is to build a coffee shop in the Sydney area of Australia. The coffee shop that is to
be developed should have good environment and should be located in a good location so that the
customer can get the location easily. There is a detailed project plan provided in the report which
helps the manager of the project to track the project progress and complete the project on time.

2PROJECT PLAN FOR BUILDING A COFFEE SHOP
Table of Contents
Title:.................................................................................................................................................1
Purpose............................................................................................................................................1
Background......................................................................................................................................1
Eliciting Requirements....................................................................................................................1
Client Requirements........................................................................................................................2
Scope................................................................................................................................................2
Literature Review............................................................................................................................2
Materials and Methods....................................................................................................................3
MS project...................................................................................................................................3
Work Breakdown Structure.........................................................................................................3
Project network............................................................................................................................4
Schedule.......................................................................................................................................4
Critical Path Method....................................................................................................................4
Techniques of resource optimization...........................................................................................4
Work Breakdown Structure.............................................................................................................4
Project Network...............................................................................................................................5
Resources.........................................................................................................................................5
Schedule...........................................................................................................................................6
Critical Path.....................................................................................................................................7
Tasks along critical path..............................................................................................................7
Potential Issues................................................................................................................................9
Recommendations..........................................................................................................................11
References......................................................................................................................................12
Appendix........................................................................................................................................13
Appendix 1.................................................................................................................................13
Appendix 2.................................................................................................................................14
Appendix 3.................................................................................................................................15
Appendix 4.................................................................................................................................16
Appendix 5.................................................................................................................................17
Appendix 6.................................................................................................................................18

3PROJECT PLAN FOR BUILDING A COFFEE SHOP
Title: Project Plan to build new Coffee Shop
Purpose
The main purpose of carrying out the project is to build new coffee shop in Sydney. The
coffee shop wants to provide the customers with great quality of coffee as well as tea. The
location that is to be chosen for building the coffee shop is to be in a good location so that the
customers can find the location easily. This project will develop a detailed building plan of the
coffee shop including the project plan as Gantt chart, work breakdown structure, critical path for
completing the project, the project network, and the risks that are associated with developing the
project.
Background
The coffee shop decided in the project is to be built in Sydney area is to be built within
the project plan that is developed for the project. The coffee shop will serve their customers with
tea as well as coffee along with some confectioners that would greatly accompany tea or coffee.
The location that is to be chosen for building the new coffee shop is to be built in good location
that is on the road side so that the customers will get to know about the coffee show easily. The
customer should not find any difficulty to locate the coffee shop and environment of the location
chosen should also be good for the customers to come any time and can sit and have tea or coffee
relaxing and gossiping.
Eliciting Requirements
The eliciting requirement that will be used for gathering the requirements for building up
this coffee shop are:

4PROJECT PLAN FOR BUILDING A COFFEE SHOP
Focus group: This requirement gathering helps to focus on groups of people consisting
the stakeholders and the partners associated with the project. All the stakeholders gathers in a
meeting to discuss the functionalities of the project and deliverables they need from the project.
This helps the developers to get all the requirement for the project in one meeting itself.
Brainstorming: Brainstorming session can also be organized with the stakeholders so that
they can get more new ideas that can improve the building process of the new coffee shop. Each
stakeholder needs to come up with some ideas that are required for developing the project.
Client Requirements
The requirement of the client is to develop a coffee shop in a prime location of Sydney so
that they it can attract customers and can provide a good environment of café to its customers.
The client also want to add confectionaries in the café so that the customers can have some
savouries with tea or coffee.
Scope
The scope of this report is developing project plan that would satisfy the need of the
building anew coffee shop in the main location of Sydney. This project will deliver a detailed
project plan for building the coffee shop along with project network associated with the project.
This project also will deliver work breakdown structure for building the coffee shop.
It can be assumed that if the project cost overrun, the project will still be accepted but for
approval of extra fund, the sponsors should let to know it minimum a week ago. The scheduling
should be followed for building up new coffee shop.
Literature Review

5PROJECT PLAN FOR BUILDING A COFFEE SHOP
As the project that is to be done includes new project plan development for building a
new coffee shop on the roadside in Sydney area, many research are to be carried out to
successfully complete the project. For developing project plan of building new coffee shop, there
is a need to study the project management methodologies that are needed for completing the
project. For developing the project, project management materials as well as project management
methods are also to be involved which are needed to research and analyzed so that it can be
implemented in project development. Many literatures say that project network diagram, the
work break down structures and the project plan can be done conveniently using the MS project
and all the material and the methods that are used in this project are discussed below.
Materials and Methods
For the project plan, the project managers has to take the help of project management
materials and project management tools to explain the project and do as per the planning
(Brewer, & Dittman, 2018). The methods and tools that will be used for this project is explained
below.
MS project
This is a project management software that will be used in this project to develop the
project schedule for building up the coffee shop. The project schedule plan is developed using
the MS Project and this MS project helps to create a critical path for the project. The resources
are also being defined with the project schedule plan.
Work Breakdown Structure
The WBS is used in this project as because it helps to manage the project more
efficiently. A particular is characteristics by the activities that have limited time and those

6PROJECT PLAN FOR BUILDING A COFFEE SHOP
activities are fixed with fixed time frame as well as cost of the project is also defined. The WBS
helps to create a measurable as well as includes independent tasks in them.
Project network
For managing the time of the project and to sequence the activities, the network diagram
plays an important role in handling the project (Kerzner, 2017). Network diagram states
visualizing the activities of project in the boxes that includes id of the activities and helps to
define a relationship with other activities in the project.
Schedule
The scheduling of the project always plays an important role is completing the project.
To successfully complete the project, project scheduling plays an important role (Basu, 2017).
The project scheduling helps to keep the project on track and helps to set realistic time frame for
the project. The project schedule also assign the resources in the project and also helps to
manage the project quality.
Critical Path Method
The CPM helps to estimate the duration of the tasks and helps to track down the tasks
(Harrison, and Lock, 2017). All the important tasks identified using the CPM method and it is
ensured that the project does not lags behind the project schedule time.
Techniques of resource optimization
The techniques of resource optimization are the tools that helps to adjust implementation
as well as helps to complete the scheduled dates of the project activities. In resource
optimization, resource labelling is done, along with resource smoothing.
Work Breakdown Structure

7PROJECT PLAN FOR BUILDING A COFFEE SHOP
The WBS for building the coffee shop is shown in the Appendix 1. The work breakdown
structure shows five phases of project plan that are shown as diagram. The phases that are shown
in Appendix 1 shows were decided based on the requirement of the client and five phases of
project management methodologies are defined in the WBS. The WBS created in this report
shows the resource allocation in the project. The phases includes are:
1. Project plan and gathering requirements
2. Project Initiation
3. Project Execution
4. Project Marketing
5. Project Closure
Project Network
The project network for this project plan is shown in Appendix 2. The network diagram
in the below section shows the planning phase, scheduling phase as well as the monitoring phase
that is explained in the system. The network diagram below shows the diagrammatic format of
the tasks sequence, as well as states the interrelationship as well as the dependencies that are
included in the activities of the project.
The network diagram is automatically generated from the MS project and is developed
with all the tasks that were included in developing the project schedule (Cleden, 2017). The
project schedule shows the early start and early finish of all the activities that are included in the
project plan.
Resources

8PROJECT PLAN FOR BUILDING A COFFEE SHOP
The resources associated with the project is shown in Appendix 3. The resource in the
project states the human labor resource and the material resources that are included in the
system. The human resource that are included in the system are:
 Project manager
 The facility manager
 Supervising manager
 Project administrator
 Subject Matter Expert
 Contractors
 Network Analysts
 Suppliers
 Workers
The resource allocation in the appendix shows the total cost that are given to them fro
completing the project. The working time and the cost per hour is stated in the diagram below.
Schedule
The project schedule shows the total time of the project, the start date for starting the
project and the last date of project ending. The schedule of the project is shown in the Appendix
4. The project schedule shows WBS code, the tasks name, the duration of all the tasks, the
starting date, the project ending date, and the predecessors of project (Marcella, & Rowley,
2015). The schedule of the project is divided in to five phases and all the phases included
different sub-activities that are prepared for project completion. For developing the project

9PROJECT PLAN FOR BUILDING A COFFEE SHOP
schedule the five phases of project management were kept in mind so that the working process of
the project can be divided in to five different phases.
Critical Path
The critical path of the project is shown in Appendix 5.
Tasks along critical path
The tasks that are along the critical path of the project are listed below
WBS Task Name
1.1.1 Getting idea about coffee shop from owner
1.1.2 Select some preferable areas
1.2 Meeting to finalize the area of building
1.3 Milestone 1: Area of coffee building approved
2.1.1 Meeting with contractor
2.1.2 Distribute the tasks
2.1.3 Select mode of communication
2.2 Meeting to allocate resource
2.3 Preparing the blueprint for developing the new coffee shop
2.4 Prepare the budget and the schedule the time
2.5.1 Define the Project Constraints

10PROJECT PLAN FOR BUILDING A COFFEE SHOP
2.5.2 Delivery of resources needed
2.6 Milestone 2: Completing of initiation phase
3.1.1 Check the building infrastructure
3.1.2 Setting up the interiors
3.1.3 Setting up electric installation
3.2 Setting up facility design and aesthetics
3.3.1 Billing system
3.3.2 Ordering System
3.3.3 Emergency System
3.4 Milestone 3: Execution complete
4.1.2 Advertise opening date
4.2.1 Opening of restaurants
4.2.2 Logistics
4.2.3 Planning the operations
4.2.4 Registration of restaurants
4.3 Milestone 4: Completion of Inauguration

11PROJECT PLAN FOR BUILDING A COFFEE SHOP
5.1 Payment clearing phase
5.2 Payment for the new building contract
5.3 Payment to contractors
5.4 Milestone 5: Project closing
Table 1: Critical activities in project schedule
Potential Issues
The potential issues that are associated with the development of the project are explained
in the table below. The risk matrix associated with the project is shown in Appendix 5.
Number Risk
Name
Risk Description Risk
Severi
ty
Risk
Proba
bility
Response
1. Technical
Risks
The technical risks
that can be
associated with the
project includes the
coffee shop might
not be the same as
per the requirement
of the client.
High High The technical risks can be
mitigated by organizing
weekly meeting to get the
change requirement in the
project.
2. Financial
Risks
The financial cost
of the project can
High Mediu
m
The project manager should
schedule some additional cost

12PROJECT PLAN FOR BUILDING A COFFEE SHOP
increase because
the unwanted costs
that might come in
the project. There
might be inflation
cost, local tax cost
and the fluctuation
cost that might not
be considered in the
project schedule
(Meredith, Mantel,
& Shafer, 2017).
for the so that it can be
considered at the time of
need.
3. Environm
ental
Risks
The environmental
risk includes natural
disasters, the
seasonal
implication that are
associated with the
project. The local
people might not be
familiar with the
new construction
that is being taking
Medi
um
Mediu
m
The local government consent
must be taken before
proceeding with the tasks.

13PROJECT PLAN FOR BUILDING A COFFEE SHOP
place.
4. Logistical
Risks
The logistical risks
such as
transportation
facilities, as well as
equipment
availability of the
some construction
materials might not
be available at the
time of
construction.
Low Low All the transportation
facilities should be checked
properly before starting the
project.
Recommendations
For developing the project of building a coffee shop, some of the recommendations that
are stated are listed below.
1. A solid project plan is to be created for building the coffee shop.
2. Proper building should be chosen for setting up the coffee building.
3. Proper designing of the floor plan of the shop should be done and that should be done
online.
4. The exterior and the exterior of the building should be considered while developing the
project.

14PROJECT PLAN FOR BUILDING A COFFEE SHOP
References
Basu, R. (2017, September). Quality management tools and techniques in major infra-structure
projects. In 2017 6th International Conference on Reliability, Infocom Technologies and
Optimization (Trends and Future Directions)(ICRITO) (pp. 114-126). IEEE.
Brewer, J. L., & Dittman, K. C. (2018). Methods of IT project management. Purdue University
Press.
Cleden, D. (2017). Managing project uncertainty. Routledge.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Marcella, M., & Rowley, S. (2015). An exploration of the extent to which project management
tools and techniques can be applied across creative industries through a study of their
application in the fashion industry in the North East of Scotland. International Journal of
Project Management, 33(4), 735-746.
Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a managerial
approach. John Wiley & Sons.

15PROJECT PLAN FOR BUILDING A COFFEE SHOP
Appendix
Appendix 1
Figure 1: Work Breakdown Structure
(Source: Created by Author)
Building coffee shop
Project plan and
gathering requirements
Search a new area
Getting idea about
coffee shop from
owner
Select some
preferable areas
Meeting to finalize
the area of building
Milestone 1: Area of
coffee building
approved
Project Initiation
Assign contractor
Meeting with
contractor
Distribute the tasks
Select mode of
communication
Meeting to allocate
resource
Preparing the
blueprint for
developing the new
coffee shop
Prepare the budget
and the schedule the
time
Prepare risk management
Strategies
Define the Project
Constraints
Delivery of
resources needed
Milestone 2:
Completing of
initiation phase
Project Execution
Installation process
Check the building
infrastructure
Setting up the
interiors
Setting up electric
installation
Setting up faciliy
design and
aesthetics
Setting up systems
Billing system
Ordering System
Emergency System
Milestone 3:
Execution complete
Project marketing
Marketing Plan
Specification needs
Advertise opening
date
Operations
Opening of
restaurants
Logistics
Plannning the
operations
Registration of
restaurants
Milestone 4:
Completion of
Innaugration
Project closure
Payment clearning
phase
Payment for the new
building contract
Payment to
contractors
Milestone 5: Project
closing

16PROJECT PLAN FOR BUILDING A COFFEE SHOP
Appendix 2
Figure 2: Network Diagram for the project
(Source: Created by Author)

17PROJECT PLAN FOR BUILDING A COFFEE SHOP
Appendix 3
Figure 3: Resource sheet for the project
(Source: Created by Author)

18PROJECT PLAN FOR BUILDING A COFFEE SHOP
Appendix 4
Figure 4: Project Schedule
(Source: Created by Author)

19PROJECT PLAN FOR BUILDING A COFFEE SHOP
Appendix 5
Figure 5: Critical Path of the project
(Source: Created by Author)

20PROJECT PLAN FOR BUILDING A COFFEE SHOP
Appendix 6
Figure 6: Risk Matrix of the project
(Source: Created by Author)