Detailed Project Plan for Building a Coffee Shop in Sydney, Australia

This project plan outlines the development of a coffee shop in Sydney, Australia, addressing the client's requirements for a good location, environment, and the inclusion of confectionaries. The project plan encompasses various aspects of project management, including eliciting requirements through focus groups and brainstorming, defining client needs, and utilizing tools such as MS Project, Work Breakdown Structure (WBS), project network diagrams, project schedules, and the critical path method. It covers resource management techniques, cost management strategies, and identifies potential risks like technical, environmental, financial, and logistical challenges. The plan also includes detailed steps for cost planning and provides insights into resource optimization through resource levelling and smoothing. The project aims to build a coffee shop within a budget of $50,000 and a timeline of three months, providing a comprehensive framework for successful project execution. Desklib offers this project plan and other resources to aid students with their studies.

Slide 1: Introduction
This project is to build a coffee shop in the Sydney area of Australia. The coffee shop that
is to be developed should have good environment and should be located in a good location so
that the customer can get the location easily. There is a detailed project plan provided in the
report which would help the project manager to track the project progress and complete the
project on time.
Aim
The aim of the project is to develop a project plan that will help to complete the building
process of the coffee shop. As the client wants to build a coffee shop in a good location and also
wants to include confectionaries with the tea or coffee served to the customers. The aim of the
project is to develop a detailed project plan that would help the project manager to build the
coffee shop as per the activities provided in the project schedule and this would also help the
project manager to track down all the activities that are included in the system.
Objective
The objective of this project is
 To develop a project plan that would help to complete the building process of the coffee
shop.
 To develop a network diagram that would help related one activity with other.
 To develop a work breakdown structure for the project plan.
 To study the risk management plan that is important to carry out the project.
Slide 2: Eliciting Requirements

For carrying out the requirement gathering in the project, there are two eliciting
requirement that can be included in carrying out the project.
Focus groups: For the focus group requirement gathering, the client and the partners
involved in building the coffee shop will be included in the system. The stakeholders in the
project will be used for gathering all the requirements of the project and this can be done by
holding a meeting with the stakeholders in the system.
Brainstorming: In the brainstorming process of requirement gathering, the stakeholder
attending the meeting need to provide new ideas about carrying out the research. The project
plan need every details of requirement and new ideas are needed to complete the project faster
and efficiently.
Slide 3: Client Requirements
The requirement of the client is to build up a coffee shop in a good area so that they can
make profit out of the business. The requirement of the client states that the coffee shop would
be built within $50,000 and should be completed with three months from the starting of the
project plan. The client requirement states that the coffee shop will be developed in a good
environment so that the customer does not face any problem. The client also wants to include
food items in the coffee shop along with tea and coffee.
Slide 4: Use of Materials and methods in the project
The material that are used for carrying out the project is:
MS Project
The method of project management that will be used to carry out the project plan is:

Prince 2
The tools that are included in this project plan are:
Project Schedule
Project Network Diagram
Critical Path of the project
Work Breakdown Structure
Optimization of resources
Slide 5: Use of MS project
The MS project that is used in the project plan development is one of the popular
software that the project managers use to develop the project plan. The software application of
MS project assists the managers to build up with project plan and includes assign resources that
are associated with the tasks. The project tracking process is also included in the MS Project and
also includes managing the project budget and helps to analyze the workload of the project. MS
project also helps to create schedule of critical path and the schedule in the project plan are also
labelled with resources and the resources cost are also included in the system.
Slide 6: Use of work breakdown structure
The WBS that is used in this project helps to manage the project work efficiently. The
project WBS is very useful for the project managers. The WBS mainly includes activities that are
time limited and includes time frames for the project that are assigned as project cost and project
time frame. The WBS also includes the stakeholder needs that helps to fulfill the requirement of
the client in the project. The manager handling project should plan the project, include fixed cost

of the project, and also explains functional completeness of the project and has the responsibility
assign resource for all the activities in the project. WBS helps to complete all such planning and
helps the project manager to have effective execution of project.
Slide 7: Use of project network
Project network in this project helps to visualize the activities that are in the project along
with the project activity ID. The project network also helps to show the relationship of activities
that are in the project with the help of arrow. The network diagram in a project states that the
activity starting date and the activity ending date along with the duration of the activity. The
slack of the project is also indicated in the network diagram. The network diagram in this project
provides many advantages and some of the benefits are mentioned below:
Helps in justifying the estimation of time in the project.
Aid in the process of planning, controlling as well as organizing.
Indicates activity interdependencies
Show the project workflow as there will be sequence of activities are known.
Identifying the opportunities that helps to compress the schedule.
Also helps to show the progress of the project.
Slide 8: Use of project schedule
The project schedule is used in developing the project plan for building the coffee shop.
The project schedule helps to organize the project and completes the time of the project,
improves the project quality and improves to improve the project financially. To complete a
project successfully, the project scheduling plays an important role. All the activities are kept on
track that includes time frames and helps to assign the project resources in the project using the

project schedule. This helps to reduce the cost of the project and helps to improve the satisfaction
of the customer associated with the project.
Slide 9: Use of critical path method
The critical path of a project helps to improve the project plan by showing the activities
that are necessary to progress in the project. The project critical path is usually a diagram set that
is hand drawn and MS project helps to automatically create the project critical path. The critical
path of the project helps to create the total task duration and help to get the project schedule back
on the track if it is off the track. The work of critical path method is to show all the important
activities or tasks that are related with the project and ensure that the activities of the project gets
completed at the defined time.
Slide 10: Resource management for the project
For planning project, there are many project resource management techniques that are
included to complete a project successfully. The resource management that are used for
developing this project helps to adjust implementation of the project as well as shows the
completion date of the activities so that the planned resources in the project can be adjusted. The
resource management includes tool that states the analysis of schedule network for calculating
the scheduling the compression of project. Two types of tools are included as technique of
resource optimization in the project. One is resource levelling and the second is resource
smoothing. Resource levelling includes technique for adjusting the starting date as well as
includes finishing dates. The resource smoothing helps to adjust all activities that are included in
schedule model.
Slide 11: Cost management for the project

The cost planning for developing the coffee shop includes the below mentioned four
steps that are explained in this slide.
1. The first step is to implement resource planning n the project.
2. The second step in the project includes cost estimating of the project.
3. The third step includes is cost budgeting that helps to allocate the resource cost
estimation in the project.
4. Includes cost control that measures the variance from the cost baseline.
Slide 12: Risk associated with the project
The risks that are associated with this particular project are:
1. Technical risks: The technical risks mainly includes risks that helps to restrict the
product that the customer wants. Technical risks might include unavailability of the resources, no
proper site investigation, or might even include incomplete design for the team.
2. Environmental Risks: The environmental risks mainly includes risks such as natural
disaster, the weather of the project as the seasonal implication that are related with the project.
3. Financial Risks: In the project financial risks there might be risks of inflation,
availability and changes in the foreign exchange, and might also include local taxes that are not
included in the project schedule.
4. Logistics Risks: The logistics risks includes the risks that are to be addressed at the
time of starting the project. The risks in this project includes not getting proper transportation in

carrying the resources in the new building or the equipment for developing the project might not
be available with the project manager.