Project Plan and Control: Detailed Project Planning and Control

This project plan and control assignment encompasses two tasks. Task 1 focuses on risk management, project evaluation, monitoring, and control, including a case study on binocular development and a graduation ceremony project, detailing network diagrams and Gantt charts. Task 2 involves a 1-day sports tournament project, including company background, project scope, objectives, deliverables, milestones, technical requirements, priority matrix, work breakdown structure, and cost estimation. The assignment covers project scope, budget, schedule, and performance, as well as matrix organization structure and the determinants of project success. The project plan includes Gantt charts, WBS diagrams, and cost estimation tables.

Running head: PROJECT PLAN AND CONTROL
Project Plan and Control
Name of student
Name of University
Author’s Note

PROJECT PLAN AND CONTROL1
Table of Contents
Task 1...............................................................................................................................................3
1. The Purpose of Risk Management in the Context of Project Management................................3
2. Sharp View Pte Ltd Binocular Development Project Planning Details......................................3
3. Project Evaluation, Project Monitoring and Project Control.......................................................6
4. The Determinants of Project Success..........................................................................................6
5. Project Priorities..........................................................................................................................7
6. Course Graduation Farewell Ceremony Project Planning Details..............................................8
6.1. The purpose of establishing a project network diagram.......................................................8
6.2. Develop an AON project network based on the information provided................................8
6.3. Number of days required for the project to complete...........................................................9
6.4. Identifying the critical path of this project.........................................................................10
The Critical path for Initial Discussion is 3 day, Entertainment planning is 5 days, and
Committee Approval is 5 days, Student Invitation 8 days and Committee Final approval 5
days. Total it has 26 days...........................................................................................................11
6.5. The Gantt chart of this project............................................................................................12
Task 2.............................................................................................................................................13
1. INTRODUCTION.....................................................................................................................13
1.1 Company background (Brief details about the company)...................................................13
1.2 Project Overview (Brief Description of the event or the project) (1 day event).................13

PROJECT PLAN AND CONTROL2
2. PROJECT SCOPE STATEMENT............................................................................................14
Brief theory on project scope statement....................................................................................14
2.1 Project Objectives................................................................................................................14
2.2 Deliverables (Outcome).......................................................................................................14
2.3 Milestones............................................................................................................................15
2.4 Technical Requirements......................................................................................................17
2.5 Limits and exclusions..........................................................................................................18
2.6 Review with customer (CEO, NAME)................................................................................18
2.7 Gantt Chart...........................................................................................................................19
3. PROJECT PRIORITY MATRIX (Balanced)............................................................................20
Brief Theory on Priority Matrix................................................................................................20
3.1 Matrix Table........................................................................................................................20
3.2 Justification (Trade off).......................................................................................................21
4. Work Breakdown Structure (WBS)...........................................................................................21
Brief Theory on WBS................................................................................................................21
Figure 4.1 Work breakdown structure Diagram........................................................................22
4.2 Description of Work Packages............................................................................................22
5. Cost Estimation..........................................................................................................................23
5.1 Cost Estimation Table..........................................................................................................24
5.2 Time-Phased Budget (Graph):.............................................................................................25

PROJECT PLAN AND CONTROL3
5.3 Disbursement Table:............................................................................................................25
References......................................................................................................................................29

PROJECT PLAN AND CONTROL4
Task 1
1. The Purpose of Risk Management in the Context of Project Management
The main purpose of conducting risk analysis for the project is to assess the risks
associated with the project and the organization (Liu 2015). The project manager and the
stakeholders who are working for the project will have to develop the risk response plan on the
basis of risks. There are several risks associated with the project like the financial risk, legal risks
and the financial risks and the physical risks like the fire and the natural disaster. The human
risks must be taken into consideration as well. All the risks must be analysed utilizing the
medium, low and high metric risks. The four types of risk responses are:
Avoid: Risk can be avoided by changing the plan or strategy. It is the easiest way to
remove project risk. If there is any kind of risk found in the task of the project then it can be
easily remove.
Mitigate: Risk can be reduce by taking some action. Through the function of probability
of occurrence the risk can be educe. Through severity the impact of the risk can be reduce based
on the project critical success factors.
Transfer: Risk if transfer to third party. Usually it require the trade-off form as it is not
easy to transfer the risk to third party.
Accept: Risk taking decision. There are always some level of risk involve in the plan and
strategies of the project. Reducing the risk to zero also reduce potential payback.

PROJECT PLAN AND CONTROL5
2. Sharp View Pte Ltd Binocular Development Project Planning Details
The Sharp View Pte Ltd Binocular Development planning details have been
demonstrated in the project plan below. The project will take about one and half month time to
get completed.
Task Name Duration
Sharp View Pte Ltd Binocular Development 44 days
Project Preparation 22 days
Performing the feasibility analysis of developing binocular 2 days
Conducting Risk Assessment and Impact Assessment 4 days
Preparing Business Document 3 days
Document Binocular Development Contract 4 days
Interim Funding File Issue 4 days
Business Case and Interim Funding Approval 5 days
Project Definition 18 days
Preparing Project Definition Document 3 days
Preparing Documentation for Binocular Development Project Plan 4 days
Preparing Documentation for Quality Plan 4 days
Document Resource Items or Proprietary Technology required for the Binocular
Development Project
7 days
Project Closure 4 days
Project Handover to the Client 2 days
Sharp View Pte Ltd's Agreement 2 days

PROJECT PLAN AND CONTROL6
Resource Release 2 days
There are basically three types of project organisation structure- functional organizational
structure, dedicated team structure and lastly the matrix organisation structure. The Matrix
organization structure has been recommended for this particular organization. The Matrix
organization structure has been chosen for it is hybrid form of the project management structure.
There are different types of matrix system, the functional matrix in which the power of the
functional manager is greater than the project manager, in project matrix the power of project
manager is greater than the functional manager, and in the Balance matrix both the managers
have equal power. This structure have been recommended because it is similar to the functional
structure to share resources to multiple projects and reduces the problem with the redundant
staff. The project manager could focus more on the project and pay more attention to it. It is the
responsibility of the project manager to coordinate and integrate with different unit (Joslin and
Müller 2015). The details of the Matrix structure have been demonstrated in the figure below:

PROJECT PLAN AND CONTROL7 Figure 1: Matrix Organization Structure
3. Project Evaluation, Project Monitoring and Project Control
Project Evaluation is the procedure by which it can be assessed that the project is actually
meeting the objectives or not.
Project Monitoring involves the steps by which it can be assessed that the project is progressing
well or not.
Project Control is associated with data accumulation. The possible outcome of the project can be
analyzed with the help of the Project Control. The Project Control also aids in effective
management and decision-making as well.

PROJECT PLAN AND CONTROL8
4. The Determinants of Project Success
The Determinants for Successful Execution of Project Are-
Project Scope
The project scope has the capability to predict the best result of the project. The project
activity is divided into numerous sub-tasks.
Project quality
The project quality illustrates the operations that are needed to carry out the project
activities efficiently so that the client can get best possible outcome. The project manager and the
stakeholders associated with the project must ensure the quality of the project.
Project Schedule
The project plan contains the detailed list of the project activities and time schedule has
been allocated for each activities. The project manager must consider the start time and the finish
time of each activity and must complete it within the timeframe.
Project budget
The project budget is scheduled for each activity. The project must eb completed within
the scheduled budget and the project manager must ensure that the project should not cross the
budget contraints.
5. Project Priorities
The priorities of the project is establish to meet the expectations of the upper management
and the customer that define the quality and project success in terms of the

PROJECT PLAN AND CONTROL9
 Time-Schedule
 Cost- Budget
 Perfrmance- Scope
The project manager will mormally consider the trade-offs management that is relative to the
parameters of the time, cost and performance. The priorities nature are defined below:
 Constraint: this parameter usually fixed all the requirment of the project.
 Enhance: this parameter optimize the criterion of others.
 Accept: it reduces the criterion of the requirment.
6. Course Graduation Farewell Ceremony Project Planning Details
6.1. The purpose of establishing a project network diagram
The project network diagram is helpful to know the timeline of each activity associated
with the project. The network diagram helps the project manager in planning and controlling.
The interdependencies of the tasks can be better analysed, the workflow of the project activities
can be better measured. The project scope and the project progress can be assessed.
6.2. Develop an AON project network based on the information provided
WBS Task Name Duration Start Finish Predec
essors
WBS
Predecessors
0
Course graduation farewell
ceremony
26 days Wed 11-04-18 Wed 16-05-18
A Initial Discussion 3 days Wed 11-04-18 Fri 13-04-18
B Food Planning 4 days Mon 16-04-18 Thu 19-04-18 1 A

PROJECT PLAN AND CONTROL10
C Entertainment Planning 5 days Mon 16-04-18 Fri 20-04-18 1 A
D Drinks Planning 2 days Mon 16-04-18 Tue 17-04-18 1 A
E Committee Approval 5 days Mon 23-04-18 Fri 27-04-18 2,3,4 B,C,D
F Student Invitation 8 days Mon 30-04-18 Wed 09-05-18 5 E
G Faculty Invitation 5 days Mon 30-04-18 Fri 04-05-18 5 E
H Furniture Arrangement 3 days Mon 30-04-18 Wed 02-05-18 5 E
I Decorate Hall 6 days Mon 30-04-18 Mon 07-05-18 5 E
J Committee Final Approval 5 days Thu 10-05-18 Wed 16-05-18 6,7,8,9 F,G,H,I

PROJECT PLAN AND CONTROL11
6.3. Number of days required for the project to complete
The project will take 26 days to get completed. The project has been scheduled to start by
11 April 2018 and the project is expected to finish by 16 May, 2018. The detailed timeline of the
project has been shown below-
WBS Task Name Duration Start Finish
0 Course graduation farewell ceremony 26 days Wed 11-04-18 Wed 16-05-18
A Initial Discussion 3 days Wed 11-04-18 Fri 13-04-18
B Food Planning 4 days Mon 16-04-18 Thu 19-04-18
C Entertainment Planning 5 days Mon 16-04-18 Fri 20-04-18
D Drinks Planning 2 days Mon 16-04-18 Tue 17-04-18
E Committee Approval 5 days Mon 23-04-18 Fri 27-04-18
F Student Invitation 8 days Mon 30-04-18 Wed 09-05-18
G Faculty Invitation 5 days Mon 30-04-18 Fri 04-05-18
H Furniture Arrangement 3 days Mon 30-04-18 Wed 02-05-18
I Decorate Hall 6 days Mon 30-04-18 Mon 07-05-18
J Committee Final Approval 5 days Thu 10-05-18 Wed 16-05-18