SEB723: Project Management Plan for E-Toll System in India

This project management plan details the implementation of an E-Toll system on the Hyderabad Ring Road in India. The plan covers various aspects, including cost allocation, resource allocation, and procurement management. It provides a breakdown of project costs across different phases, such as initiation, planning, execution, and closure. The plan also includes a resource allocation plan, outlining the stakeholders involved and their allocated time within the project. Furthermore, the document presents a detailed project schedule with task durations, start and finish dates, and resource requirements. It includes a Gantt chart, milestones, and deliverables to ensure effective project execution. The project also addresses outsourcing needs and cost allocation for the outsourced work.

Running head: PROJECT MANAGEMENT
Project: E-Toll system in India Hyderabad Ring Road
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
3. Project cost and resource management........................................................................................2
3.1 Cost allocation plan...............................................................................................................2
3.2 Resource allocation plan........................................................................................................3
3.3 Detailed resource and cost breakdown..................................................................................4
4. Project procurement management for the outsource work..........................................................9
4.1 Outsourcing needs of the project...........................................................................................9
4.2 Detailed project schedule.......................................................................................................9
4.3 Cost allocation plan.............................................................................................................13
4.4 Time allocation plan............................................................................................................14
4.5 Gantt chart and other planning details.................................................................................16
4.6 Milestones and deliverables.................................................................................................18
Bibliography..................................................................................................................................19

2
PROJECT MANAGEMENT
3. Project cost and resource management
3.1 Cost allocation plan
The cost allocation plans as well as the direct cost rate proposals are generally
documented which is further utilized for the purpose of cost recovery that help the entities in
reflecting the allocated resources. The cost allocation plan that is mainly created for
implementing the E-toll system generally helps in reflecting on the activities in which proper
amount of costs are generally allocated in order to successfully complete the work of the project
quite effectively by getting review from 44 people [5]. The figure that is provided below
generally reflects on the allocation of project cost as per the phases of the project. The below
figure helps in reflecting that $18,720 is generally allocated in the initiation phase of the project
whereas $22,032 is allocated for completing the planning phase of the project. Furthermore, it is
identified that for completing the project execution, budget of around $138,968 is allocated.
$ 0.00
$ 20,000.00
$ 40,000.00
$ 60,000.00
$ 80,000.00
$ 100,000.00
$ 120,000.00
$ 140,000.00
$ 160,000.00
Actual Cost Remaining Cost Baseline Cost
Figure 3: Cost allocation overview
(Source: Created by Author)

3
PROJECT MANAGEMENT
3.2 Resource allocation plan
Resource allocation is one of the plan or a process that helps in managing the assets of
the project in order to support the strategic goal of the organization effectively. The allocation of
resource generally includes incorporating both tangible as well as intangible costs of the project.
It is found that the figure which is provided below reflects on the resources that are generally
allocated for completing the implementation of E-toll system within Hyderabad rail road [6].The
below chart showcases the project stakeholders and the time for which they are allocated within
the project in order to successfully complete the work of the project successfully. It is identified
that successfully allocation of project resources are very much important for effective execution
of the project activities as per the time ad budget of the project.
Project manager
Project planner
HR manager
Financial manager
Quality analyst
Contractor
Sub-contractor
Worker
Technical engineer
Designer
Database adminisrator
Tester
0 hrs
50 hrs
100 hrs
150 hrs
200 hrs
250 hrs
300 hrs
350 hrs
400 hrs
450 hrs
500 hrs
Actual Work Remaining Work Baseline Work
Figure 4: Resource allocation overview
(Source: Created by Author)

4
PROJECT MANAGEMENT
3.3 Detailed resource and cost breakdown
The implementation of E-toll system on Hyderabad ring road is considered as one of the
important project that helps in reducing traffic congestion and further helps in saving the time of
the drivers. It is found that in order to develop the schedule of the project so that the project
activities can be executed properly, it is quite necessary to create detailed resources as well as
cost of the project. [10].The detailed table that is given below helps in showcasing each and
every resources of the project that are generally needed for successful execution of the project. In
addition to this, the below table helps in reflecting on the cost that is generally required for the
execution of each of the activities of the project successfully.
WBS Task Name Duration Start Finish Predecessors Resource Names Cost
0
Implementation of
e-toll system in
Hyderabad Ring
road
210 days
Fri
12-
04-19
Thu
30-01-
20
$ 200,000.00
1 Initiation phase 45 days
Fri
12-
04-19
Thu
13-06-
19
$ 18,720.00
1.1
Developing
business case
10 days
Fri
12-
04-19
Thu
25-04-
19
Project manager $ 4,000.00
1.2 Undertaking
feasibility study
12 days Fri
26-
Mon
13-05-
2 Financial $ 3,840.00

5
PROJECT MANAGEMENT
04-19 19 manager
1.3
Establishing
charter
8 days
Tue
14-
05-19
Thu
23-05-
19
3
Project manager,
Project planner
$ 6,080.00
1.4
Appointing
team members
15 days
Fri
24-
05-19
Thu
13-06-
19
4 HR manager $ 4,800.00
1.5
Milestone 1:
Completion of
initiation phase
0 days
Thu
13-
06-19
Thu
13-06-
19
5 $ 0.00
2 Planning phase 37 days
Fri
14-
06-19
Mon
05-08-
19
$ 22,032.00
2.1
Development of
project plan
13 days
Fri
14-
06-19
Tue
02-07-
19
5 Project manager $ 5,200.00
2.2
Development of
resource plan
14 days
Fri
14-
06-19
Wed
03-07-
19
5 HR manager $ 4,480.00
2.3
Developing
financial plan
15 days
Fri
14-
06-19
Thu
04-07-
19
6
Financial
manager
$ 4,800.00
2.4 Developing 12 days Fri Mon 10 Quality analyst $ 3,552.00

6
PROJECT MANAGEMENT
quality plan
05-
07-19
22-07-
19
2.5
Developing
acceptance plan
10 days
Tue
23-
07-19
Mon
05-08-
19
11 Project manager $ 4,000.00
2.6
Milestone
2:Completion of
planning phase
0 days
Mon
05-
08-19
Mon
05-08-
19
12 $ 0.00
3 Designing phase 25 days
Tue
06-
08-19
Mon
09-09-
19
$ 8,720.00
3.1
Developing
design for the E-toll
system
20 days
Tue
06-
08-19
Mon
02-09-
19
12 Designer $ 5,600.00
3.2
Sending the
design for approval
2 days
Tue
03-
09-19
Wed
04-09-
19
15
Contractor,
Project planner,
Sub-contractor
$ 1,920.00
3.3
Getting
approval on the
project design
3 days
Thu
05-
09-19
Mon
09-09-
19
16 Project manager $ 1,200.00
3.4 Milestone
3:Completion of
designing phase of
0 days Mon
09-
Mon
09-09-
17 $ 0.00

7
PROJECT MANAGEMENT
the project 09-19 19
4
Implementation
phase
76 days
Tue
10-
09-19
Tue
24-12-
19
$ 138,968.00
4.1
Connecting in-
road sensors
26 days
Tue
10-
09-19
Tue
15-10-
19
17
Database
administrator
$ 8,320.00
4.2
Putting
overhead cameras
25 days
Tue
10-
09-19
Mon
14-10-
19
17
Technical
engineer
$ 7,000.00
4.3
Connecting toll
checker
22 days
Tue
15-
10-19
Wed
13-11-
19
21
Contractor,
Hardware[1]
$ 43,040.00
4.4
Vehicle to
Roadside
Communication
20 days
Tue
15-
10-19
Mon
11-11-
19
21
Software[1],Sub-
contractor,
Technical
engineer
$ 45,688.00
4.5
Development of
e-toll system
22 days
Tue
12-
11-19
Wed
11-12-
19
23
Additional
cost[1],Database
administrator
$ 32,040.00
4.6 Testing of the
system
9 days Thu
12-
Tue
24-12-
24 Tester $ 2,880.00

8
PROJECT MANAGEMENT
12-19 19
4.7
Milestone 4:
Completion of
implementation
phase
0 days
Tue
24-
12-19
Tue
24-12-
19
25 $ 0.00
5 Closure phase 27 days
Wed
25-
12-19
Thu
30-01-
20
$ 11,560.00
5.1
Post project
review
10 days
Wed
25-
12-19
Tue
07-01-
20
25 Project manager $ 4,000.00
5.2
Stakeholder
sign off
8 days
Wed
08-
01-20
Fri
17-01-
20
28 Project planner $ 2,880.00
5.3 Documentation 9 days
Mon
20-
01-20
Thu
30-01-
20
29
Sub-contractor,
Worker
$ 4,680.00
5.4
Milestone 5:
Completion of
execution phase
0 days
Thu
30-
01-20
Thu
30-01-
20
30 $ 0.00

9
PROJECT MANAGEMENT
4. Project procurement management for the outsource work
4.1 Outsourcing needs of the project
The project is mainly outsourced due to its expense. It is identified that it is quite
necessary to outsource the requirements of project management and this is mainly due to the
taxes as well as benefits on the employees of the outsource organization [5]. The second reason
of outsourcing is efficiency. It is found that the employees who generally deal with the project
must be trained in some important perspectives of project management methodology in order to
complete the work of the project successfully. In addition to this, other reason due to which
outsourcing of the project can be done is the complexity of the project.
4.2 Detailed project schedule
The detailed schedule that is mainly developed for the implementation of electronic toll
system is generally provided in the table below. It is found that the table that is given below
reflects that the entire project will be completed within 210 days that is within 7 months. The
execution time for each of the project activities are generally reflected in the table below.
Furthermore, the paper also showcases initiation as well as closure date for each of the project
phase.
WBS Task Name Duration Start Finish Predecessors
0
Implementation of e-toll
system in Hyderabad Ring
road
210 days
Fri 12-04-
19
Thu 30-01-
20
1 Initiation phase 45 days
Fri 12-04-
19
Thu 13-06-
19

10
PROJECT MANAGEMENT
1.1
Developing business
case
10 days Fri 12-04-19
Thu 25-04-
19
1.2
Undertaking feasibility
study
12 days Fri 26-04-19
Mon 13-05-
19
2
1.3 Establishing charter 8 days
Tue 14-05-
19
Thu 23-05-
19
3
1.4
Appointing team
members
15 days Fri 24-05-19
Thu 13-06-
19
4
1.5
Milestone 1: Completion
of initiation phase
0 days
Thu 13-06-
19
Thu 13-06-
19
5
2 Planning phase 37 days
Fri 14-06-
19
Mon 05-08-
19
2.1
Development of project
plan
13 days Fri 14-06-19
Tue 02-07-
19
5
2.2
Development of
resource plan
14 days Fri 14-06-19
Wed 03-07-
19
5
2.3
Developing financial
plan
15 days Fri 14-06-19
Thu 04-07-
19
6
2.4 Developing quality plan 12 days Fri 05-07-19
Mon 22-07-
19
10
2.5
Developing acceptance
plan
10 days
Tue 23-07-
19
Mon 05-08-
19
11
2.6 Milestone 2:Completion 0 days Mon 05-08- Mon 05-08- 12

11
PROJECT MANAGEMENT
of planning phase 19 19
3 Designing phase 25 days
Tue 06-08-
19
Mon 09-09-
19
3.1
Developing design for
the E-toll system
20 days
Tue 06-08-
19
Mon 02-09-
19
12
3.2
Sending the design for
approval
2 days
Tue 03-09-
19
Wed 04-09-
19
15
3.3
Getting approval on the
project design
3 days
Thu 05-09-
19
Mon 09-09-
19
16
3.4
Milestone 3:Completion
of designing phase of the
project
0 days
Mon 09-09-
19
Mon 09-09-
19
17
4 Implementation phase 76 days
Tue 10-09-
19
Tue 24-12-
19
4.1
Connecting in-road
sensors
26 days
Tue 10-09-
19
Tue 15-10-
19
17
4.2
Putting overhead
cameras
25 days
Tue 10-09-
19
Mon 14-10-
19
17
4.3 Connecting toll checker 22 days
Tue 15-10-
19
Wed 13-11-
19
21
4.4
Vehicle to Roadside
Communication
20 days
Tue 15-10-
19
Mon 11-11-
19
21