IFN700 Project Plan: Legal Documents Online (LDO) Information System

This project plan outlines the development of an information system for Legal Documents Online (LDO), an Australian organization. The plan, following the PRINCE2 methodology, details the project's objectives, which include creating a one-stop shop for clients, improving market competitiveness, and integrating business functions. It defines the project's scope, work breakdown structure, task table, and network diagram. The plan also identifies key stakeholders, outlines the proposed solution, and assesses potential risks. The project incorporates Rapid Application Development (RAD) for quicker deliveries, and includes delivery and release planning, along with project control mechanisms to ensure quality and adherence to schedule and budget. The plan also includes a cost analysis and references.

Legal Documents Online (LDO)
19
Project Plan
PRINCE2 Methodology

LDO Information System
Revision history
ID Version Date
1 1 27th September, 2019
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LDO Information System
Table of Contents
1.Business driver........................................................................................................................3
2. Project objectives...................................................................................................................3
3. Business benefits....................................................................................................................4
4. Defining the scope..................................................................................................................5
4.1 Scope Statement...............................................................................................................5
4.2 Work Breakdown Structure..............................................................................................6
4.3 Task Table with Precedence and Duration.......................................................................6
4.4 Network Diagram & Critical Path....................................................................................9
5. Justify the chosen methodology.............................................................................................9
6. Key stakeholders....................................................................................................................9
7. Outline solution....................................................................................................................11
8. Key risks...............................................................................................................................11
9. Delivery and release planning..............................................................................................14
10. Project control....................................................................................................................14
11. Project costs.......................................................................................................................15
11. References..........................................................................................................................19
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LDO Information System
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LDO Information System
1. Business driver
The project is being carried out for Legal Documents Online (LDO). It is an Australian
organization that sells the company details, individual information, and properties to the legal
entities. There are varied sets of information that are shared by the organization, such as
company details, property title certificates, rates certificates, transport interest certificate,
contaminated land certificate, and property descriptions.
There are several problems that are currently associated with the company business processes
and functions. These are varied and distributed which lacks integration and cohesion among
the modules. There are issues of data duplication or loss, lack of integrity, and slower
processing that can be determined (Pai, 2010).
The information system that is proposed for the organization will be a one-stop shop for
LDO. It will allow the automated mechanisms and modules for information retrieval by the
clients through order placements, information sharing by delivery, payment gateways for
payment on the orders, search functions, and a lot more.
In the case of the absence of such a system, the problems will continue to exist and might
grow with the expansion of the business. These problems may have an impact on the business
execution and integrity.
2. Project objectives
The business objectives of the project are listed below:
 One-stop shop for LDO to provide the ease or order placement and tracking to the
clients leading to increase in the number of orders by at least 45%.
 The project aims to provide LDO with competitive edge in the market by enhancing
its overall shared by 30% after eight months of the implementation of the system.
 The project aims to keep the system scalable so that the new modules and functions
may be added to the system as per the requirement.
 The objective of the project is to integrate the different business functions of the
organization so that the overall system efficiency is improved.
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LDO Information System
 The project objective is to have zero variance with the cost and schedule estimates
that are made for the project.
3. Business benefits
There will be a number of business benefits that LDO will experience with the
implementation of the information system.
 The information system will be designed in such a manner that the clients get to carry
out all of the processes and activities from a single location. One-stop shop for LDO
to provide the ease or order placement and tracking to the clients leading to increase
in the number of orders by at least 45%.
 The project aims to provide LDO with competitive edge in the market by enhancing
its overall shared by 30% after eight months of the implementation of the system. The
overall business value and the reputation of the organization in the market will also
improve as a result.
 The customer satisfaction levels will improve by 52% as the automated processes will
provide better speed and accuracy (Xavier & Piurcosky, 2019).
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LDO Information System
4. Defining the scope
4.1 Scope Statement
The scope of the project will cover the project initiation, planning, design and development of
the information systems for LDO, control & monitoring processes, and the closure.
The following activities will come in the scope.
 Appointment of the Manager and the Senior Project Leaders
 Capturing & Assessment of Previous Lessons
 Selection of project management team
 Business Case analysis
 Project approach and project brief development
 Project scope - work breakdown structure
 Risk management, change control, and project estimations - Reviews and changes
(Hooke, 2017)
 Quality and communications plan - Reviews and changes
 Project procurement processes
 Information system design & development - close authorization and ad-hoc directions
 Assessment of the status - Risk handling and change implementation
 Final sets of verification
 Documentation processes
 End-user training
 Evaluation of the performance
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LDO Information System
4.2 Work Breakdown Structure
4.3 Task Table with Precedence and Duration
WBS Task Name Duration Start Finish Predeces
sors
Successor
s
1 LDO Information System 195.7 days Fri 9/27/19 Fri 6/26/20
1.1 Start-up Stage 28.5 days Fri 9/27/19 Wed 11/6/19
1.1.1 Appointment of the Manager and the
Senior Project Leaders
3.6 days Fri 9/27/19 Wed 10/2/19 4,6
1.1.2 Capturing & Assessment of Previous
Lessons
6.4 days Wed 10/2/19 Thu 10/10/19 3 5,6,7
1.1.3 Selection of project management team 3.5 days Fri 10/11/19 Wed 10/16/19 4
1.1.4 Business Case analysis 7.5 days Fri 10/11/19 Tue 10/22/19 3,4 7
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LDO Information
System
Start-up Stage
Appointment of the
Manager and the
Senior Project Leaders
Capturing &
Assessment of
Previous Lessons
Selection of project
management team
Business Case analysis
Project approach and
project brief
development
Milestone 1: Project
Brief
Initiation Stage
(Managing Stage
Boundaries)
Project scope - work
breakdown structure
Risk management,
change control, and
project estimations -
Reviews and changes
Quality and
communications plan -
Reviews and changes
Milestone 2: Project
Initiation Document
Directing & Execution
- Parallel Control
Project procurement
processes
Information system
design & development
- close authorization
and ad-hoc directions
Milestone 3: LDO
System
Control & Delivery
Assessment of the
status - Risk handling
and change
implementation
Final sets of
verification
Documentation
processes
End-user training
Evaluation of the
performance
Milestone 4:
Completion Report

LDO Information System
1.1.5 Project approach and project brief
development
11 days Tue 10/22/19 Wed 11/6/19 6,4 8
1.1.6 Milestone 1: Project Brief 0 days Wed 11/6/19 Wed 11/6/19 7 10
1.2 Initiation Stage (Managing Stage
Boundaries)
33 days Wed 11/6/19 Mon 12/23/19
1.2.1 Project scope - work breakdown
structure
12.3 days Wed 11/6/19 Fri 11/22/19 8 11,12
1.2.2 Risk management, change control, and
project estimations - Reviews and changes
20.7 days Fri 11/22/19 Mon 12/23/19 10 13
1.2.3 Quality and communications plan -
Reviews and changes
5 days Fri 11/22/19 Fri 11/29/19 10 13
1.2.4 Milestone 2: Project Initiation Document 0 days Mon 12/23/19 Mon 12/23/19 12,11 15
1.3 Directing & Execution - Parallel Control 71.2 days Mon 12/23/19 Tue 3/31/20
1.3.1 Project procurement processes 13.9 days Mon 12/23/19 Fri 1/10/20 13 16
1.3.2 Information system design &
development - close authorization and ad-
hoc directions
57.3 days Fri 1/10/20 Tue 3/31/20 15 17,19
1.3.3 Milestone 3: LDO System 0 days Tue 3/31/20 Tue 3/31/20 16 20
1.4 Control & Delivery 63 days Tue 3/31/20 Fri 6/26/20
1.4.1 Assessment of the status - Risk handling
and change implementation
14.3 days Tue 3/31/20 Mon 4/20/20 16 20
1.4.2 Final sets of verification 8.7 days Tue 4/21/20 Fri 5/1/20 19,17 21
1.4.3 Documentation processes 21 days Fri 5/1/20 Mon 6/1/20 20 22
1.4.4 End-user training 11 days Mon 6/1/20 Tue 6/16/20 21 23
1.4.5 Evaluation of the performance 8 days Tue 6/16/20 Fri 6/26/20 22 24
1.4.6 Milestone 4: Completion Report 0 days Fri 6/26/20 Fri 6/26/20 23
4.4 Network Diagram & Critical Path
Critical path
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LDO Information System
Network diagram
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LDO Information System
5. Justify the chosen methodology
The methodology selected for the management of LDO information system project is
PRINCE2 methodology. This is the most appropriate methodology for this case as the
detailed guidelines will be available with the project leader and the management to carry out
the project accurately. The project will be done in a series of seven stages and each stage will
ensure that the project progress is done as per the defined objectives and plan (Vanickova,
2017).
The methodology for the development of the project will be Rapid Application Development
(RAD). This will provide ad-hoc development mechanisms so that the quick deliveries are
made. It will also be in line with the PRINCE2 methods and will involve continual control
and direction along with the collaboration of the LDO representatives for analysis and
feedback.
The scalable solution will be presented as per the decided project objectives.
6. Key stakeholders
There will be internal and external stakeholders involved in the project as Project Sponsor
(LDO), Supplier groups, end users that will be the employees of LDO, project leaders, and
the team. The distribution of the project resources and the stakeholders in terms of the
activities in which they will be involved in and the number of hours for engaged are included
below.
Resource Name Work
Project Leader 528 hrs
Selection of project management team 28 hrs
Project scope - work breakdown structure 98.4 hrs
Evaluation of the performance 64 hrs
Quality and communications plan - Reviews and changes 40 hrs
Appointment of the Manager and the Senior Project Leaders 28.8 hrs
Project approach and project brief development 88 hrs
Project procurement processes 111.2 hrs
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LDO Information System
Final sets of verification 69.6 hrs
System Developer 572.8 hrs
Information system design & development - close authorization and ad-hoc
directions
458.4 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
Business Advisor (Technical and Web development) 391.2 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
Capturing & Assessment of Previous Lessons 51.2 hrs
Business Case analysis 60 hrs
Risk management, change control, and project estimations - Reviews and
changes
165.6 hrs
UI/UX Designer 572.8 hrs
Information system design & development - close authorization and ad-hoc
directions
458.4 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
Assistant Project Manager 403.2 hrs
Appointment of the Manager and the Senior Project Leaders 28.8 hrs
Capturing & Assessment of Previous Lessons 51.2 hrs
Project approach and project brief development 88 hrs
Risk management, change control, and project estimations - Reviews and
changes
165.6 hrs
Final sets of verification 69.6 hrs
Technical Content Developer 256 hrs
Documentation processes 168 hrs
Project approach and project brief development 88 hrs
Trainer - Information Systems 88 hrs
End-user training 88 hrs
Test Automation Engineer 572.8 hrs
Information system design & development - close authorization and ad-hoc
directions
458.4 hrs
Assessment of the status - Risk handling and change implementation 114.4 hrs
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