Learning Management System (LMS) Project Management Plan Details

This project management plan details the implementation of a Learning Management System (LMS) for Trinity Institute. It covers various aspects including stakeholder management, project scope, resource allocation, work breakdown structure, risk overview, configuration and change management, and quality management. The plan addresses the business problem of high operational costs associated with traditional paper-based processes by transitioning to a centralized LMS portal. Key project constraints include the lack of technical expertise among staff and students and the need to run the project alongside ongoing learning modules. The plan outlines a budget of $100,000 and a timeline of 100 working days, with detailed breakdowns of tasks, resources, and milestones. Risk analysis and mitigation strategies are also included to ensure successful project completion. The document also includes a plan for testing and quality assurance of the LMS.

Project Management Plan
Learning Management System
Name:
Date:

Project Management Plan
LMS PROJECT MANAGEMENT PLAN
Table of Contents
A. REFERENCES AND DEFINITIONS...................................................................................................................2
B. STAKEHOLDER MANAGEMENT....................................................................................................................3
C. STAKEHOLDER INFORMATION REQUIREMENTS..........................................................................................4
Information Description, Collection and Reporting....................................................................................6
D. PROJECT PLAN SUMMARY & SCOPE............................................................................................................7
Project Summary.........................................................................................................................................7
Business Problem........................................................................................................................................7
Project Scope...............................................................................................................................................8
Out of Scope Considerations.......................................................................................................................9
Project Assumptions....................................................................................................................................9
Project Constraints....................................................................................................................................10
E. RESOURCES ALLOCATED.............................................................................................................................10
Resources to be used................................................................................................................................10
Project Budget Breakdown........................................................................................................................12
F. WORK BREAKDOWN STRUCTURE...............................................................................................................13
G. PROJECT MILESTONES & RISK OVERVIEW.................................................................................................15
Project Milestones.....................................................................................................................................15
Risk Analysis..............................................................................................................................................16
Risk Mitigation and Action........................................................................................................................17
Risk Evaluation Table for Reference..........................................................................................................18
H. CONFIGURATION AND CHANGE MANAGEMENT......................................................................................19
Internal Process Change Control Processes..............................................................................................19
Scope Change Control Process..................................................................................................................20
Document Version Control........................................................................................................................21
I. QUALITY MANAGEMENT.............................................................................................................................21
Product Testing Overview, Test tolerances & General Test Team Responsibilities.................................21
Product Testing Schedule..........................................................................................................................22
Testing Task Details...................................................................................................................................22
Specific Testing Resource Requirements..................................................................................................23
Independent Verification and Validation Overview..................................................................................23
Detailing and Recording of Quality Issues.................................................................................................24
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Please refer to internal Project Management documentation
A. References and Definitions
Enter references to any external documentation here as well as any specific definitions used throughout
this project.
ISO 9001:2008 Quality Management Systems Standards
IT Training and Assistance Consultancy HR Documents
IT Infrastructure Security Guidelines
Project Management Guidelines
User Acceptance Testing Guidelines
Trinity Institute IT Use Guidelines
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B. Stakeholder Management
List out all the stakeholders/persons/organizations who have an interest or involvement in your project.
Stakeholder Name Position/Title Influence
Level
(High, Medium
or Low)
Support Level Key Interest or issues with project
PLEASE FILL Vice Chancellor High High The impact of the project on the academic setup and
institutional development
PLEASE FILL Project Manager High High Execution of the project according to the plan
PLEASE FILL Procurement Medium Medium Procure resources required for the project
PLEASE FILL Finance High High Manage project budget and budget allocation
PLEASE FILL Training Low Medium Training of the staffs regarding the utilization and
management of the LMS
PLEASE FILL IT Supervisor Medium High Supervision and reporting of the implementation of LMS
in the institute
PLEASE FILL Technical Expert Low Low Implement the LMS in the Institution Server
PLEASE FILL Tester Low Low Testing of the LMS before launch
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C. Stakeholder Information Requirements
List each stakeholder and their project information needs. Identify the specific Time Frame that the stakeholder needs to view this information (e.g., from the
beginning of the project thru testing or after implementation).
Stakeholder
Name
Stakeholder Position What information do they need? When Required
PLEASE FILL Vice Chancellor Project progress update and other relevant details Monthly
PLEASE FILL Project Manager Project progress, change requirements, any issues faced and
other relevant details
Daily Communication + Weekly Reporting
PLEASE FILL Procurement Resources required for the project Before procurement order is dispatched
PLEASE FILL Finance Daily expenses in the project, budget allocation requirement Whenever required
PLEASE FILL Training Training requirements after the project is complete Before staff training program starts
PLEASE FILL IT Supervisor All IT related requirements and specifications Daily Reporting
PLEASE FILL Technical Expert Implementation requirements Before the project is started
PLEASE FILL Tester LMS specifications Before the testing phase
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Information Description, Collection and Reporting
Report Name Description of Information contained in
Report
Source of Information When is Information
Collected
Daily progress report Progress in the project on each day Project team members At the end of each day
Weekly report Progress in the project at the end of each week Daily progress reports At the end of each week
Monthly project review Milestones achieved in the project till now Project manager, IT Supervisor and
Project Team Members
At the end of every month
Email Bulletins Milestone reaching update Project Team Members At each milestone reached
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D. Project Plan Summary & Scope
Project Summary
This project is about the development of Learning Management System (LMS) for Trinity
Institute. LMS is a type of web based application that the institution can use for student
management, examination evaluations, staff communications, informative contents and
educational resources all in one place. This project will involve the implementation of
the LMS into the institute server such that all the staffs and the students will be able to
create their own portals and operate through them including publishing exam papers,
submission of the assignments, check for upcoming modules and others.
Business Problem
Describe what business problem you will resolve with the successful implementation of this project.
Cost savings etc.
Every year, the institution encounters huge amounts of costs for various operational
activities like printing of paper documents like exam papers, module listing, examination
results and many others. Furthermore, there are also costs for various operations and
extra man power is also lost during the entire academic module. The implementation of
the LMS will solve most of these problems as all the operations will be done through the
common LMS portal and costs like paper, printing, operational expenses and others.
Furthermore, the operational time will be reduced and the man power requirements
will also be curtailed significantly.
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Project Scope
Provide the Project Scope including what is to be delivered, amount of funding, time and quality
requirements.
The main scope of the project includes the selection and development of an appropriate
Learning Management System (LMS) through which all the academic processes of the institute
can be streamlined.
The scope also involves completion of the project within a budget limit of $100,000 and a time
limit of 100 working days.
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Out of Scope Considerations
Some of the out of scope considerations are listed as follows.
 Design of the learning module is out of scope of this project
 Admission of students in the institute is out of scope of this project
 Training of the students to effectively use the LMS is out of scope of this project
Project Assumptions
Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made
in the absence of fact. List and describe the assumptions made in the decision to charter this project.
Some assumptions made in this project are as follows.
 The proposed budget is sufficient for the project
 The LMS will effectively solve the problems highlighted by the institution
 The LMS will help to develop an effective and efficient process for streamlining of the
learning courses
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Project Constraints
Identify known project constraints, such as products to be reused, components to be acquired, interfaces
to other projects or products, or technologies to be employed. Describe the priorities among the project’s
features, quality objectives, schedule, staff, and budget. The following list identifies the parameters
around the project’s key drivers (top priority objectives), constraints to work within, and dimensions that
can be balanced against each other to achieve the drivers within the known constraints.
The main project constraints identified are as follows.
 Lack of technical expertise of the existing staffs regarding the effective use of the LMS
 Lack of LMS knowledge among the students of the institution, especially those who
have less technical and international background
 The schedule of the project is a constraint as it is to be run side by side with the
ongoing learning module
E. Resources Allocated
Insert the information on the resources, including funding (daily rates) and fixed costs allocated to the
project taking into account the amount of budget you have to start with (as per your project scope).
Resources to be used
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $160.00/hr
Procurement Work 100% $85.00/hr
Finance Work 100% $135.00/hr
Training Work 100% $65.00/hr
IT Supervisor Work 100% $125.00/hr
Technical Expert Work 100% $75.00/hr
Tester Work 100% $70.00/hr
Hardware and Software
Requirements Material $15,000.00
Other Costs Material $2,500.00
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Project Budget Breakdown
Summarize the budget for the project, how and when the money is expected to be drawn down
throughout the project the resources described previously.
WBS Task Name Cost
0 Implementation of LMS for Trinity Institute $91,380.00
1 Phase 1: Project Discussion and Planning $11,840.00
1.1 Discuss the Current Issues $2,280.00
1.2 Discuss the Requirement for LMS $4,560.00
1.3 Develop Project Proposal $4,000.00
1.4 Submit the Proposal $1,000.00
1.5 Receive Approval to Go Ahead $0.00
2 Phase 2: Project Initiation $14,880.00
2.1 Develop Project Team $1,280.00
2.2 Hire Technical Expert and Tester $4,560.00
2.3 Discuss Project Requirements with the Team $4,560.00
2.4 List Down the Features Needed $1,600.00
2.5 Prepare List of Resources Needed $1,600.00
2.6 Send Request for Funding $1,280.00
2.7 Receive Approval and Funding from VC $0.00
3 Phase 3: System Design and Development $36,860.00
3.1 Procure Resources for Project $18,860.00
3.2 Design System Architecture $3,000.00
3.3 Develop System Prototype $3,000.00
3.4 Integrate LMS with the System Prototype $3,000.00
3.5 Develop the Final Version of the System $9,000.00
3.6 Completion of Development $0.00
4 Phase 4: Testing $14,000.00
4.1 User Acceptance Testing $2,800.00
4.2 Performance Testing $2,800.00
4.3 Black Box Testing $2,800.00
4.4 White Box Testing $2,800.00
4.5 System Performance Testing $2,800.00
4.6 Go Live $0.00
5 Phase 5: Sign Off $13,800.00
5.1 Design Training Program for Staffs $1,040.00
5.2 Staff Training $5,200.00
5.3 Submit Project Report $3,000.00
5.4 Project Review and Appraisal $4,560.00
5.5 Sign Off and Closing $0.00
Total Budget = $100,000 ($91,380 + rest as buffer budget)
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F. Work Breakdown Structure
Project Title:
Implementation of LMS for Trinity
Project Working Title:
PLEASE FILL
Project Manager:
PLEASE FILL
Project Agency:
PLEASE FILL
Prepared by:
PLEASE FILL
Date / Control Number:
PLEASE FILL PLEASE FILL
WBS Task Name Duration Start Finish Predecessors Resource Names
0 Implementation of LMS for Trinity Institute 92 days Mon 1/28/19 Tue 6/4/19
1 Phase 1: Project Discussion and Planning 8 days Mon 1/28/19 Wed 2/6/19
1.1 Discuss the Current Issues 1 day Mon 1/28/19 Mon 1/28/19 IT Supervisor, Project Manager
1.2 Discuss the Requirement for LMS 2 days Tue 1/29/19 Wed 1/30/19 2 IT Supervisor, Project Manager
1.3 Develop Project Proposal 4 days Thu 1/31/19 Tue 2/5/19 3 IT Supervisor
1.4 Submit the Proposal 1 day Wed 2/6/19 Wed 2/6/19 4 IT Supervisor
1.5 Receive Approval to Go Ahead 0 days Wed 2/6/19 Wed 2/6/19 5
2 Phase 2: Project Initiation 8 days Thu 2/7/19 Mon 2/18/19
2.1 Develop Project Team 1 day Thu 2/7/19 Thu 2/7/19 6 Project Manager
2.2 Hire Technical Expert and Tester 2 days Fri 2/8/19 Mon 2/11/19 8 IT Supervisor, Project Manager
2.3 Discuss Project Requirements with the
Team 2 days Tue 2/12/19 Wed 2/13/19 9 IT Supervisor, Project Manager
2.4 List Down the Features Needed 1 day Thu 2/14/19 Thu 2/14/19 10 IT Supervisor, Technical Expert
2.5 Prepare List of Resources Needed 1 day Fri 2/15/19 Fri 2/15/19 11 IT Supervisor, Technical Expert
2.6 Send Request for Funding 1 day Mon 2/18/19 Mon 2/18/19 12 Project Manager
2.7 Receive Approval and Funding from VC 0 days Mon 2/18/19 Mon 2/18/19 13
3 Phase 3: System Design and Development 32 days Tue 2/19/19 Wed 4/3/19
3.1 Procure Resources for Project 2 days Tue 2/19/19 Wed 2/20/19 14
Hardware and Software
Requirements[1], Other Costs[1],
Procurement
3.2 Design System Architecture 5 days Thu 2/21/19 Wed 2/27/19 16 Technical Expert
3.3 Develop System Prototype 5 days Thu 2/28/19 Wed 3/6/19 17 Technical Expert
3.4 Integrate LMS with the System Prototype 5 days Thu 3/7/19 Wed 3/13/19 18 Technical Expert
3.5 Develop the Final Version of the System 15 days Thu 3/14/19 Wed 4/3/19 19 Technical Expert
3.6 Completion of Development 0 days Wed 4/3/19 Wed 4/3/19 20
4 Phase 4: Testing 25 days Thu 4/4/19 Wed 5/8/19
4.1 User Acceptance Testing 5 days Thu 4/4/19 Wed 4/10/19 21 Tester
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