MGT 4111 Project Management: Sending a Work Team Overseas for a Year

This project plan outlines the strategic approach for BlackBerry QNX to send a team of 15 employees to Ford Motors in Australia for one year to assist with developing innovative automobile technology. It details the project's importance to BlackBerry QNX's organizational strategy, emphasizing the company's expertise in software solutions for the automotive industry, particularly in connected car technology. The plan defines project goals focused on delivering AI-based software solutions, specifies the roles and responsibilities of team members including a Team Leader, Project Manager, Software Architect, and Software Engineers, and includes a stakeholder analysis to manage potential impacts. A detailed project plan incorporates a Work Breakdown Structure, Process Breakdown Structure, and Responsibility Matrix, along with time and cost estimates. Furthermore, the plan includes a risk management assessment to mitigate potential challenges, ensuring the successful execution of the project and the achievement of its objectives.

Running head: PLANNING TO SEND A WORK TEAM OF 15 PEOPLE OVERSEAS FOR A YEAR
Planning To Send a Work Team of 15 People Overseas For a Year
Name of the Student
Name of the University
Author’s note

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Table of Contents
1. Project Overview and Goals........................................................................................................3
1.1 Importance of Project for the Organization...........................................................................3
1.2 Tie of the Project Overview with the Overall Organizational Strategy.................................4
1.3 Justification of Goals for the Project.....................................................................................6
2. Project Team Structure and Stakeholder Analysis......................................................................7
2.1 Project Team Members..........................................................................................................7
2.2 Stakeholders involved within the Project..............................................................................9
2.3 Identification of negative impacts towards project from certain stakeholders....................10
2.4 Responsibilities of particular Stakeholders within the Project............................................11
3. Detailed Project Plan.................................................................................................................12
3.1 Project Scope.......................................................................................................................12
3.2 Deliverables.........................................................................................................................13
3.3 Milestones............................................................................................................................13
3.4 Work Breakdown Structure.................................................................................................15
3.5 Process Breakdown Structure..............................................................................................17
3.6 Responsibility Matrix..........................................................................................................18
3.7 Estimates of time and costs for each concerned activity and overall project......................19
4. Risk Management Assessment..................................................................................................21
5. Rationale for Above Project Aspects.........................................................................................24

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Bibliography..................................................................................................................................26

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1. Project Overview and Goals
1.1 Importance of Project for the Organization
QNX is one of the commercially launched Unix-like real-time operating system, which is
primarily aimed at the underlying embedded systems market. This product was primarily
developed in the early 1980s by a Canadian firm named as QNX Software Systems. The
software company was acquired by BlackBerry in 2010. The company is in the process of
expanding their business operations and bringing in new processes within their business systems.
The BlackBerry QNX has majorly empowered QEMs to help in developing scalable, secure and
trusted form of software solutions that would be able to enable better future impacts towards
autonomous and connected cars.
In the present case study, the primary focus is on discussing about the ways in which the
company would expand their business context in the overseas market. One of the major projects
that have been achieved within their business prospects is the innovative aspect of connected car.
With the innovation that have been brought with the impact of autonomous cars, the company
has been able to expand their reach of their business. This project is based on sending a working
team comprising of 15 people to the overseas market in order to propagate their business
structure and their innovation aspect. The BlackBerry QNX has been approached by Ford
Motors, Australia for helping their automobile designing team in bringing an innovative design
of cars. The team that would be provided by BlackBerry QNX would be sent to Australia and
would stay there for a contractual period of one year.
The concerned team of 15 people would comprise of both experienced and new comers
who would also be able to provide a variety of suggestions to their automobile team in designing

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the technology-enabled car. In the recent market, it has been further been analysed and discussed
that automobile designers are being challenged with various kind of regulatory and increasing
demands of customers. For Motors are also in the process of bringing an innovative segment
with the evolution of connected car technology. However, the automobile and technological
experts in the automobile engineering department are lacking in the particular expertise and thus
cannot progress with designing the technology for their cars. Hence, the Automobile Design
management team has approached BlackBerry QNX to help them in designing the technology
for uplifting the business benefits for the company.
BlackBerry QNX is responsible for planning the entire strategy for planning the entire
project, which initiates from selecting the proper people who would be able to make certain plans
for making design of the technology. The second stage includes sending those people to
Australia where they would join the automobile team of Ford Motors and thus discuss about the
ways in which they could plan the entire design of the new project. The entire project would be
helpful for BlackBerry QNX as this would help the organization in incurring a good name
towards the organization and also increase the business revenue.
1.2 Tie of the Project Overview with the Overall Organizational Strategy
The BlackBerry QNX is a reputable company in Canada and thus made a great impact in
the lives of many people. Different people make use of the controllable systems of QNX in order
to serve their various purposes of driving, shopping, watching TV shows and using Internet
connected technologies. The ultra-reliable nature of QNX software is considered as the most
preferable choice for various kind of critical systems that includes surgical equipment, air traffic
control systems and in different nuclear power plants. The organization is dedicated towards

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designing a particular software solution that would highly be efficient for the business partners in
developing their systems.
The overall strategy of BlackBerry QNX is to offer a varied range of comprehensive
portfolio based on industrial systems for the purpose of addressing the imminent challenges that
are faced with the rising competition. The unique nature of software solutions that are developed
by BlackBerry QNX provides highly efficient kind of business solutions. These software systems
are highly reliable and thus enables their customers for creating custom solutions with low
billing of maintenance costs and development of materials. The robust nature of their partnered
ecosystems and innovative practices helps other organizations to speed up their business projects
and building out different solutions.
In this project case study, the main objective of the project is to send a mixed team of 15
people who would go to Australia in order to design an AI based software solution within their
automobile technology. In the group of 15 people, it would consist of experienced and new
people who would be able to work together and thus serve Ford Motors in designing the
innovative software technological systems. In the recent market of newly developing connected
car technology, the automobile designers at Ford Motors are facing some kind of challenges in
implementing the technology within their cars. They are thus lacking in the sector of software
technological expertise that would help the company in understanding the needs of customer and
the raising expectations.
The BlackBerry QNX offers a broader portfolio of innovative software solutions based
on thinking about the future of the automotive industry. The software solutions that are
developed by BlackBerry QNX includes type-1 hypervisor that supports ECU integration,
acoustics and ADAS. One of the software product based for the automotive sector is the Over-

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the-Air (OTA) software update platform. This particular software ensures a secure form of
software lifecycle management based on providing an innovative nature to the technical
platform. The BlackBerry QNX helps in providing scalable and flexible form of software
solutions that would enable the recent vehicular systems to provide the best kind of service to the
customers. Thus the futuristic cars would be fully automated and thus serve a wide range of
purposes. By providing such kind of highly scalable solutions for Ford Motors, the BlackBerry
QNX would be able to prove their high level skills in the highly competitive market and would
also open new areas for growth of the business.
1.3 Justification of Goals for the Project
The primary goals for the project is to ensure that the concerned team that would be sent
to Australia for helping the automobile team at Ford Motors would be able to deliver the best
kind of business solutions towards the project. The goals set for BlackBerry QNX is to help the
Australian automobile manufacturing company in developing the best form of software solution
that would be based on AI, cloud computing and IoT technology. The team involved at
BlackBerry QNX is extremely efficient in developing a wide range of software solutions such as
Advanced Driver Assistance Systems (ADAS), Instrument clusters, telematics and many others.
Some kind of improved functionalities with the implementation of the software solutions are
enhancement for engine sounds, hands free system, infotainment, rear seat entertainment and
many others. These wide cluster of facilities would be highly used by Ford Motors in order to
design the new concept of futuristic cars.
The defined activities that would be performed by the team of 15 people aligns with the
goals of the project. They would be efficient in understanding the business scenario and thus
define proper measures, which would be helpful for improving the context of the business. The

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project would also open new roadways for the software developers to improvise their
technological aspects and skills based on innovating the present software systems. Hence, it can
be discussed that the goals set for the project are specific and thus are clearly defined.
2. Project Team Structure and Stakeholder Analysis
2.1 Project Team Members
The team that would be sent to Australia would consist of a group of experienced and
new people who have recently joined the company. With the mix of the group of people, it
would be helpful for the team to work together on the project. The experienced people would be
able to guide the new people who would be involved within the team.
As per the provided project on sending a team of 15 people to the overseas for a time
period of one year, it would be discussed that the following team members would be responsible
for doing the work on the project.
1. Team Leader – The team leader would require the soft skills for managing the entire
technical aspects of the team. They would focus on individual team members and the tasks that
are performed by them. The hard skills such as the designing the plan for the project would be
defined within the scope of the team. The primary responsibilities and role of the team lead is to
maintain a proper level of team cohesion, facilitation of each members of team and ensuring that
the entire team has access to various kind of resources that are required by them. The team leader
would also hold responsibility to safeguard the entire team by noticing their concerns and thus
take measures to mitigate their concerns. Ensuring a proper care over the team would ensure that
the project would achieve the expected success criteria for the concerned project.

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2. Project Manager – The project manager would be responsible for handling the entire
aspects of the project team concerned with the project. The project manager would understand
the requirements of the client and would then convey the entire requirements to the team leader.
The team leader would then be responsible for following up with the requirements and then
transfer the gained knowledge to the team members involved within the project. The project
manager would also handle the entire aspect of managing the task of sending the working team
to Australia and then be responsible for ensuring that the project is undergoing successfully.
3. Software Architect – The software architect for the project would be responsible for
thinking of a proper plan that would need to be executed during the design phase of the software.
They would also look within the entire technical design of the software. The software architect
would hold responsibility to determine the appropriate technological stack that could be used.
They would also oversee the proper engineering discipline and the proper team members who
would be able to perform the technical tasks in a proper manner.
4. Software Engineers or Developers – The software developers are responsible for
understanding the requirements set by the team leader and software architect. The developers
would then plan accordingly to the structure of the software plan. The team of software
developers would thus work to ensure the stability and usability of the product. The software
developers would research for the best kind of coding platform that could be used for the
development of the software. They should be able to include each of the intrinsic details within
the software and should also ensure that proper encryption systems should be embedded within
the code.
5. UX Designer – The job role of the UX designer would be based on understanding the
current market scenario and the existing problems that are faced by users. The UX designers

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would be responsible for interviewing the users of automobiles, research over the collected data
from the market and then gather those findings for performing additional research over them.
6. UI Designer – The role of the UI designer is to collaborate with the UX designer and
thus think of various innovative ways for designing the entire software interface. The interface
should be designed in such a way that it would appeal to a wide number of users.
7. Tester – The testing team that would consist of 5 people would hold the responsibility
of ensuring the quality assurance of the developed software. After the development team has
developed the code, it would be passed on to the testing team for quality assurance check of the
developed software. Once a problem such as a software bug has been detected, the code would
be returned to the development team for rechecking of the code and mitigate the errors within the
code.
2.2 Stakeholders involved within the Project
There should be a good kind of process for the discovery of proper stakeholders who
would be involved within the process of software development. The stakeholders who would be
involved within the concerned project might be working within the organization or might not
also be directly associated by the organization. The input from the stakeholders who would be
involved within the project would be able to discuss about the ways in which the software
solution would be developed and be embedded within the automatic connected cars.
The stakeholders who are involved within the project would understand the concerns of
the client and would thus provide recommendations for the betterment of the concerned product
that is currently been developed. These stakeholders would be responsible for constructing map
workflows for understanding the use-case diagrams. The definition of the proper methodology

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for the software design would be able to guide the UI design of the software. The stakeholder
involved within the current project scenario are the CEO of BlackBerry QNX software solution
company, the team members involved within the development project, managers and owners for
the project.
The stakeholders who would be affected by the project are the CEO, managers and the
automobile management team at Ford Motors. These stakeholders are primarily responsible for
hiring the group of 15 people and thus providing them with the responsible equipment and
software solutions that would help them in developing the new kind of software product. These
stakeholders would be overseeing the entire development work of the project and would also
point out any kind of faults when detected within the system functions.
2.3 Identification of negative impacts towards project from certain stakeholders
The stakeholders are considered as the most important aspect within an organization.
Each of the project group has their own kind of list of involved stakeholders who are responsible
for providing directions to the entire team. The identification of the proper kind of stakeholders
would be helpful for determining the success of the project. A successful project would be able
to address the needs of stakeholders within the life cycle of the project. Within the phase of
planning for the project, the most important step is to identify the possible stakeholders who
would be involved within the team and would bring a positive impact towards the team. The
improper mode of planning for the stakeholders would result in risks such as project delays and
ultimately lead to cancellation of the concerned project.
Stakeholders also form a major influence over the project. In the concerned project, each
of the stakeholders are important for the project. However, there some situations in which
stakeholders might form a negative impact over the project. In the present project context, the

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team members such as the developers might form a negative impact over the project. Improper
use of software solutions within the context of the business might lead to negative consequences
for the project. The technical software platforms would be provided by different other technical
companies. Offering the software solutions within the proper time to the Automobile engineering
department at Ford Motors is a matter of grave concern for the company. Delays within the
schedule of the project would lead to delay in further progressing of the works over the project.
In case the project is delayed due to some concerns, it would result in increase of costs that
would be incurred for the project. It would also add to the increase of legal proceedings for the
company. In order to mitigate such kind of issues associated with the stakeholders, it would be
extremely important to handle such kind of negative impacts from the project and thus deal with
them before the initiation of the project. The stakeholders should deliver the materials before
time in order to ensure that there would be no such kind of delay in the works of the project.
2.4 Responsibilities of particular Stakeholders within the Project
The stakeholders form a major aspect within every project. Hence, neglecting the need of
stakeholders involved within a project can be defined as a risky proposition towards the project.
With the unique nature of each software development project, there is a vast need to identify the
proper kind of stakeholders who might put an impact over the project. The identification of the
proper kind of stakeholders would be able to guide the entire team throughout the work of the
project.
The good kind of software development for the described systems is a necessary criteria.
Based on the identification of the proper stakeholders, it would be helpful for determining about
the success of the project. In the concerned project, the stakeholders would be identified by
conducting proper kind of interview sessions. The project manager or the CEO of the