Comprehensive Project Plan: Relaxation Area at ECU Joondalup (MAN2172)

This project management assignment details the planning and execution of a relaxation area at ECU Joondalup, adjacent to the Pines Cinema. The plan encompasses requirement gathering strategies (brainstorming, surveys, and interviews), a three-point estimation technique to determine a budget of approximately $321,880, and a detailed work breakdown structure (WBS). It includes risk analysis with mitigation strategies, a Gantt chart for scheduling the 107-day project, and a schedule outlining project activities. The document also addresses critical path analysis, critical chain management, cost baselines with contingencies, and cash flow forecasting, providing a comprehensive overview of the project's lifecycle. The project's success hinges on the effective management of budget, schedule, and resources, as highlighted by the risk analysis section.

Running head: PROJECT MANAGEMENT
Project management: Setting up a relaxation area at ECU Joondalup adjacent
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Project overview.................................................................................................................2
2. Requirement gathering........................................................................................................2
3. Estimation...........................................................................................................................3
4. Work breakdown structure..................................................................................................7
5. Risk analysis.......................................................................................................................8
6. Gantt chart and schedule...................................................................................................11
6.1 Gantt chart......................................................................................................................11
6.2 Schedule.........................................................................................................................13
7. Critical path.......................................................................................................................16
8. Critical chain.....................................................................................................................17
9. Cost baseline including contingencies..............................................................................18
9.1 Baseline commensurate with WBS and Gantt chart..................................................18
9.2 S-curve demonstration...............................................................................................19
10. Cash flow forecast.........................................................................................................19
Bibliography.............................................................................................................................21

2
PROJECT MANAGEMENT
1. Project overview
The paper mainly reflects on set up of a relaxation area at ECU Joondalup that is
adjacent to the Pine Cinemas. It is found that the project that is mainly undertaken generally
needs permanent seating area, shades, paving, bins, lightening as well as a sand volleyball
court. It is found that the relaxation area set up will be completed successfully within the time
period of 107 days by utilizing budget of around 321,880.
2. Requirement gathering
The requirements that are associated with the project are generally gathered with the
help of the methods that are mainly illustrated below:
Brainstorming: Brainstorming is one of the requirement gathering method that is
mainly utilized in order to gather ideas from different group of people so that the relaxation
area that is set up in the Joondalup area can meet the needs and requirements of the clients
(Hornstein, 2015). In addition to this, the brainstorming method is mainly utilized in order to
determine ways that are very much important for successfully achieving success from the
project.
Survey: Survey is also undertaken in order to gathering ideas as well as views of the
customers about the setup of a relaxation area in Joondalup in order to design the area in such
a way that it would provide proper service to the customers by meeting the requirements of
the customers.
Interview: Interviewing the users as well as stakeholders are considered as one of the
important as well as critical step in order to gather requirements for the project set up
(Badewi, 2016). It is identified that without proper information as well as knowledge about
the project goals and objectives, it is quite difficult to satisfy the customers by fulfilling their
needs and requirements.

3
PROJECT MANAGEMENT
3. Estimation
It is found that the budget of the project “setting up relaxation area at ECU Joondalup”
will be estimated with the help of three point estimation technique. The three point estimation
is one of the tool that is utilized for cost estimation for increasing the accuracy of the cost
estimation (Kerzner & Kerzner, 2017). The three point estimation generally includes three
types of estimation that include optimistic estimate, pessimistic estimation as well as most
likely estimation. As per the three point estimation technique, it is found that budget of
around $319959 is generally required for setting up the relaxation area near the Pines
Cinema.
Activities Optimistic
estimate
Pessimistic
estimation
Most likely
estimation
Three point
estimation
(Mean)
Setting up
relaxation area at
ECU Joondalup
$316048 $321950 $3,21,880
$319959
Requirement
gathering
940 1000 960
967
Analysis of
project
1200 1,300.00 1280
1260
Resource
estimation
900 960 960
940
Estimating
project schedule
1150 1250 1200
1200
Budget
estimation
1200 1300 1280
1260
Manpower 900 1000 960 953

4
PROJECT MANAGEMENT
estimation
Resource
estimation
1200 1390 1280
1290
Fund
procurement for the
project
1200 1300 1280
1260
Stakeholders
appointment
1780 1820 1800
1800
Meetings
arrangement
1570 1650 1600
1607
Financial
management
1900 2000 1920
1940
Appointment of
workers
1900 1940 1920
1920
Preparation of
blueprint
1400 1500 1440
1447
Procurement of
land area
1790 1890 1800
1827
Release of legal
notice
1900 2000 1920
1940
Budget
allocation
2800 2880 2880
2853
Resource
procurement
1780 1890 1800
1823
Division of
time
1400 1500 1440
1447
Duty allocation 1578 1650 1600 1609

5
PROJECT MANAGEMENT
Analysis of risk 1070 1100 1080 1083
Preparing risk
mitigation plan
1070 1100 1080
1083
Site preparation 6400 8000 7200 7200
Land
preparation
8600 9000 8640
8747
Installation of
lightening
including electrical
supplier
4140 4200 4160
4167
Installation of
gas lines and
barbeques
62100 63000 63200
62767
Seating
arrangement
98120 98000 98640
98253
Bricks
application
4500 4800 4680
4660
Volleyball court 59,000 70,080 60080 63053
Paving 5800 6000 5760 5853
Concrete
application
11900 1300 12960
8720
Colour
application
4900 4700 4680
4760
Needed system
implementation
3200 3200 3200
3200
Application of 2800 2890 2880 2857

6
PROJECT MANAGEMENT
tiles
Construction of
pavement, parking
area
6400 6490 6480
6457
Formation of
relaxation area
vision
1400 1450 1440
1430
Project aim
statement
700 740 720
720
Standard
preparation service
900 980 960
947
Parking facility 1400 1450 1440 1430
Finalization of
parking
700 750 720
723
Sign off
stakeholder
1560 1500 1600
1553
Review of post
project
900 1000 960
953

7
PROJECT MANAGEMENT
4. Work breakdown structure
The work breakdown structure for properly setting up the relaxation area at ECU
Joondalup nearby Pine Cinema is generally provided below:
Setting up relaxation area
at ECU Joondalup
Project planning
Requirement
gathering
Analysis of project
Resource estimation
Estimating project
schedule
Budget estimation
Manpower
estimation
Resource estimation
Milestone 1: Project
plan completion
Project initiation phase
Fund procurement
for the project
Stakeholders
appointment
Meetings
arrangement
Financial
management
Appointment of
workers
Preparation of
blueprint
Procurement of land
area
Release of legal
notice
Budget allocation
Resource
procurement
Division of time
Duty allocation
Analysis of risjk
Preparing risk
mitigation plan
Milestone 2:
Completion of
initiation phase
Project execution phase
Site preparation
Land preparation
Installation of
lightining including
electrical supplier
Installation of gas
lines and barbeques
Seating
arrangement
Bricks application
Volleyball court
Paving
Concrete application
Colour application
Needed system
implementation
Aopplication of tiles
Construction of
pavement, parking
area
Milestone
3:Completion of
execution phase
Development phase
Formation of
relaxation area
vision
Project aim
statement
Standard prepration
service
Parking facility
Finalization of
parking
Milestone 4:
Ddevelopment
phase completion
Closure phase
Sign off stakeholder
Review of post
project
Milestone 5: Closure
phase completion
Figure 1: Work breakdown structure
(Source: Created by Author)

8
PROJECT MANAGEMENT
5. Risk analysis
The risks that are related with setting up a relaxation area at ECU Joondalup is generally
provided in the table below by showcasing the impact and probability of project risk with
proper risk mitigation technique.
Risk Description Impact Probability Responsible Mitigation
Budget
overshoot
If the budget
that is needed
for setting up
the relaxation
area is not
used properly
then the
chances of
getting
budget
overshoot is
much more.
High High Financial
manager
Weekly
tracking of
project budget
is considered
to be helpful
in keeping
track on the
project budget
and as a result
the entire
project get
finished on
time by
avoiding
budget
overshoot.
Schedule
slippage
If the
schedule is
not properly
used by the
High High Project
planner
Calculation of
schedule
variance will
be helpful in

9
PROJECT MANAGEMENT
project
manager in
order to
progress
within the
project then
the chances
of schedule
slippage is
quite high
that further
helps in
creating
delay within
the project.
keeping track
on the
schedule of
the project
that further
helps in
avoiding
schedule
slippage and
thus the
project gets
finished on
time.
Inexperienced
team
members
If the project
team
members are
not
experienced
then, it will
be quite
difficult for
them to
manage the
Medium High HR manager Proper facility
of training
should be
provided to
the project
team so that
they can be
able to set up
the relaxation
area

10
PROJECT MANAGEMENT
cost and
schedule of
the project
effectively.
effectively for
successfully
accomplishing
goals and
objectives of
the project
quite
effectively.
Lack of
management
If the
management
of the
organization
are unable to
manage the
project that is
generally
setup for the
relaxation
area then
they will
unable to
manage the
project
effectively.
Medium Medium Managemen
t team
It is necessary
to use proper
strategies in
order to
manage the
project so that
the entire
goals and
objectives of
the project
can get
achieved
within the
budget that is
around
$319959.
Lack of If the The resources

11
PROJECT MANAGEMENT
resources resources
which are
required for
setting up the
relaxation
area is not
present then
due to
unavailability
of resources,
the project
managers
will face
difficulty in
finishing the
project work
on time.
that are
needed must
be estimated
at the initial
stage of the
project and as
per the needs
of the project,
the resources
must be
present so that
the project
team does not
face difficulty
in proper
management
of the project.
6. Gantt chart and schedule
6.1 Gantt chart
Gantt chart are mainly considered as one of the planning as well as scheduling
technique that us is used for scheduling the project activities. The Gantt chart that is
developed in order to set up the relaxation area near the Pine Cinema is generally reflected
below:

12
PROJECT MANAGEMENT
Figure 2: Gantt chart
(Source: Created by Author)

13
PROJECT MANAGEMENT
6.2 Schedule
The table that is provided below reflects that the relaxation area near the Pine Cinema
will be set within 107 days as per the schedule that is depicted below:
WBS Task Name Duration Start Finish
0
Setting up relaxation area at ECU
Joondalup
107 days Tue 07-05-19
Wed 02-10-
19
1 Project planning 18 days Tue 07-05-19
Thu 30-05-
19
1.1 Requirement gathering 3 days Tue 07-05-19 Thu 09-05-19
1.2 Analysis of project 4 days Fri 10-05-19
Wed 15-05-
19
1.3 Resource estimation 3 days Thu 16-05-19
Mon 20-05-
19
1.4 Estimating project schedule 3 days Thu 16-05-19
Mon 20-05-
19
1.5 Budget estimation 4 days Tue 21-05-19 Fri 24-05-19
1.6 Manpower estimation 3 days Tue 21-05-19 Thu 23-05-19
1.7 Resource estimation 4 days
Mon 27-05-
19
Thu 30-05-19
1.8
Milestone 1: Project plan
completion
0 days Thu 23-05-19 Thu 23-05-19
2 Project initiation phase 26 days Fri 24-05-19 Fri 28-06-19
2.1 Fund procurement for the project 4 days Fri 31-05-19
Wed 05-06-
19

14
PROJECT MANAGEMENT
2.2 Stakeholders appointment 5 days Fri 24-05-19 Thu 30-05-19
2.3 Meetings arrangement 5 days Fri 24-05-19 Thu 30-05-19
2.4 Financial management 6 days Thu 06-06-19 Thu 13-06-19
2.5 Appointment of workers 6 days Fri 31-05-19 Fri 07-06-19
2.6 Preparation of blueprint 4 days Fri 31-05-19
Wed 05-06-
19
2.7 Procurement of land area 5 days Fri 31-05-19 Thu 06-06-19
2.8 Release of legal notice 6 days Fri 14-06-19 Fri 21-06-19
2.9 Budget allocation 8 days
Mon 10-06-
19
Wed 19-06-
19
2.10 Resource procurement 5 days Thu 06-06-19
Wed 12-06-
19
2.11 Division of time 4 days Fri 07-06-19
Wed 12-06-
19
2.12 Duty allocation 5 days
Mon 24-06-
19
Fri 28-06-19
2.13 Analysis of risjk 3 days Thu 20-06-19
Mon 24-06-
19
2.14 Preparing risk mitigation plan 3 days Thu 13-06-19
Mon 17-06-
19
2.15
Milestone 2: Completion of
initiation phase
0 days
Wed 12-06-
19
Wed 12-06-
19
3 Project execution phase 58 days Tue 18-06-19
Thu 05-09-
19

15
PROJECT MANAGEMENT
3.1 Site preparation 10 days Tue 18-06-19
Mon 01-07-
19
3.2 Land preparation 12 days Tue 18-06-19
Wed 03-07-
19
3.3
Installation of lightening including
electrical supplier
13 days Tue 02-07-19 Thu 18-07-19
3.4
Installation of gas lines and
barbeques
10 days Tue 02-07-19
Mon 15-07-
19
3.5 Seating arrangement 12 days Thu 04-07-19 Fri 19-07-19
3.6 Bricks application 13 days Fri 19-07-19 Tue 06-08-19
3.7 Volleyball court 14 days Tue 16-07-19 Fri 02-08-19
3.8 Paving 16 days
Mon 22-07-
19
Mon 12-08-
19
3.9 Concrete application 18 days
Wed 07-08-
19
Fri 30-08-19
3.10 Colour application 13 days
Wed 07-08-
19
Fri 23-08-19
3.11 Needed system implementation 10 days
Mon 05-08-
19
Fri 16-08-19
3.12 Application of tiles 8 days Tue 13-08-19 Thu 22-08-19
3.13
Construction of pavement, parking
area
9 days
Mon 26-08-
19
Thu 05-09-19
3.14
Milestone 3:Completion of
execution phase
0 days Thu 05-09-19 Thu 05-09-19

16
PROJECT MANAGEMENT
4 Development phase 13 days Fri 06-09-19 Tue 24-09-19
4.1 Formation of relaxation area vision 4 days Fri 06-09-19
Wed 11-09-
19
4.2 Project aim statement 2 days Thu 12-09-19 Fri 13-09-19
4.3 Standard preparation service 3 days
Mon 16-09-
19
Wed 18-09-
19
4.4 Parking facility 4 days Thu 19-09-19 Tue 24-09-19
4.5 Finalization of parking 2 days Thu 19-09-19 Fri 20-09-19
4.6
Milestone 4: Development phase
completion
0 days Tue 24-09-19 Tue 24-09-19
5 Closure phase 8 days
Mon 23-09-
19
Wed 02-10-
19
5.1 Sign off stakeholder 5 days
Mon 23-09-
19
Fri 27-09-19
5.2 Review of post project 3 days
Mon 30-09-
19
Wed 02-10-
19
5.3
Milestone 5: Closure phase
completion
0 days
Wed 02-10-
19
Wed 02-10-
19
7. Critical path
The critical path that is developed in order to set up the relaxation area near the Pine
Cinema is generally reflected below:

17
PROJECT MANAGEMENT
Figure 3: Critical path
(Source: Created by Author)
8. Critical chain
The critical chain is one of the method of planning as well as planning the entire projects
that generally emphasizes the resources that are generally required for executing the project
tasks quite effectively (Svejvig & Andersen, 2015). It is found that the critical chain network
generally helps in striving in order to keep the entire resources of the project levelled and

18
PROJECT MANAGEMENT
requires that they are generally flexible in their start times. Moreover, it is identified that
critical chain project management is generally based on the methods as well as algorithms
that are generally derived from the theory of Constraints. Critical chain method helps in
aggregating the large amount of time that is generally added within the project into the
buffers in order to properly protect the due date performance for wasting the safety time due
to multitasking as well as due to improper synchronized integration.
9. Cost baseline including contingencies
9.1 Baseline commensurate with WBS and Gantt chart
Figure 4: Baseline commensurate with WBS and Gantt chart
(Source: Created by Author)

19
PROJECT MANAGEMENT
9.2 S-curve demonstration
S-curve is one of the mathematical graph that helps in depicting the cumulative data
of a project such as cost or the man hours that is generally plotted against time. The reason
due to which it is known as s-curve is that it is in the form is S shape (Netland & Ferdows,
2016). In project management, S-curve is mainly utilized for tracking the progress of the
project effectively. The S-curve for setting up an area of relaxation is generally reflected
below:
'19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19 '19
$ 0.00
$ 50,000.00
$ 100,000.00
$ 150,000.00
$ 200,000.00
$ 250,000.00
$ 300,000.00
$ 350,000.00
BCWP BCWS
Cumulative Cost ACWP
Figure 5: S-curve
(Source: Created by Author)
10.Cash flow forecast
Cash flow is defined as the net amount of cash as well as cash equivalent that is being
transferred into as well as out of the business (Li et al., 2015). The cash flow report is quite
important as it helps in informing that the business cash flow is in position and it will be
helpful in achieving the objectives of the project effectively. The cash flow forecast for
setting up the relaxation area is generally showcased below and it helps in reflecting the

20
PROJECT MANAGEMENT
amount of money that is required within the project monthly basis so that the relaxation area
can be set up quite effectively.
May 2019 June 2019 July 2019 August
2019
September
2019
October
2019
$ 0.00
$ 50,000.00
$ 100,000.00
$ 150,000.00
$ 200,000.00
$ 250,000.00
Cash flow forecast
Cost
Figure 6: Cash flow forecast
(Source: Created by Author)

21
PROJECT MANAGEMENT
Bibliography
Badewi, A. (2016). The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), 761-778.
De Carvalho, M. M., Patah, L. A., & de Souza Bido, D. (2015). Project management and its
effects on project success: Cross-country and cross-industry
comparisons. International Journal of Project Management, 33(7), 1509-1522.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.
Kaiser, M. G., El Arbi, F., & Ahlemann, F. (2015). Successful project portfolio management
beyond project selection techniques: Understanding the role of structural
alignment. International Journal of Project Management, 33(1), 126-139.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Li, Y., Moutinho, L., Opong, K. K., & Pang, Y. (2015). Cash flow forecast for South African
firms. Review of Development Finance, 5(1), 24-33.
Netland, T. H., & Ferdows, K. (2016). The S‐curve effect of lean
implementation. Production and Operations Management, 25(6), 1106-1120.
Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on
project success and on the execution of business strategies. International Journal of
Project Management, 33(1), 53-66.

22
PROJECT MANAGEMENT
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature
review with a critical look at the brave new world. International Journal of Project
Management, 33(2), 278-290.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature
review with a critical look at the brave new world. International Journal of Project
Management, 33(2), 278-290.
Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D.
(2015). Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.