31272 Project Management: VMS Development Plan for SMR Group, UTS

This project management report outlines the development of a Visitor Management System (VMS) for the Snowy Mountains Resorts (SMR) Group. It includes a detailed Work Breakdown Structure (WBS) covering tasks from initial discussions and surveys to system documentation and testing. Key milestones, such as reaching agreements, contract signing, and project approvals, are identified. The critical path dependencies are illustrated, and best estimates of time duration for each task are provided in a comprehensive table. Risk analysis, stakeholder matrix, communication plan, and quality management plan are also developed. The report concludes with training and project closure phases, providing a complete overview of the VMS development project. Desklib provides a platform for students to access this and other solved assignments for learning and research.

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Section 3: Major Project Management Activities and Estimates
1. Work Breakdown Structure
WBS Task Name Predecessors
0 Development of VMS for SMR
1 Initial Discussions and Survey
1.1 Survey of the Current Requirements of SMR
1.2
Collect Data Regarding the Features of Proposed
VMR
2
1.3
Initiation of Board Meeting Regarding the
Possible Project
1.3.1 Discuss the Required Features of the System 3
1.3.2 Discuss Possible Budget to be Invested 5
1.3.3 Discuss Overall Duration of the Project 6
1.3.4 Discuss Financial Feasibility of the Project 7
1.3.5 Discuss Business Feasibility of the Project 8
1.3.6 Discuss How the System will Benefit Business 9
1.3.7 Reach a Certain Conclusion 10

2PROJECT MANAGEMENT
1.4 Call Meeting with PMP Consulting
1.4.1 Discuss About the System 11
1.4.2 Propose Project Contract 13
1.4.3 Discuss Terms of Contract 14
1.4.4 Discuss Project Requirements 15
1.4.5 Reach Mutual Agreement 16
1.5 Prepare an Initial Business Case 17
1.6 Submit the Business Case to CEO of SMR 18
1.7 Receive Approval from CEO 19
1.8 Prepare Contract Paper 20
1.9 Verify Contract Terms of CEO 21
1.10 Contract Signing with PMP for the Project 22
2 Project Planning Phase
2.1 Start Second Meeting with PMP Consulting
2.1.1 Discuss of the Overall Requirements of the Project 23

3PROJECT MANAGEMENT
2.1.2 Discuss Whether the Budget is Sufficient 26
2.1.3
Discuss whether the proposed duration is
sufficient
27
2.2 Prepare Detailed Business Case 28
2.3 Submit Business Case 29
2.4 Get Evaluation on Business Case 30
2.5
Get Final Approval from CEO Regarding the
Project
31
3 Project Launch
3.1 Initiate the Project 32
3.2 Start Developing Project Charter
3.2.1 Determine the Overall Scope of the Project 34
3.2.2 Determine Project Objectives 36
3.2.3
Prepare a Work Breakdown Structure for the
Project
37
3.2.4 Schedule the Project using Gantt Chart 38
3.2.5 Determine whether this schedule is feasible 39

4PROJECT MANAGEMENT
3.2.6
Allocate resources in each work package in the
Gantt Chart
40
3.2.7 Determine Budget Using Bottom Up Estimation 41
3.2.8 Determine Budget Using Top Down Estimation 42
3.2.9 Compare the Two Estimates 43
3.2.10 Develop a Suitable Budget Using the Comparison 44
3.3 Analyze Risks Associated with the Project
3.3.1 Prepare Risk Register 45
3.3.2 Prepare Risk Mitigation Strategy 47
3.4 Develop Stakeholder Matrix 48
3.5 Develop Communication Plan 49
3.6 Develop Quality Management Plan 50
3.7 Complete the Charter 51
3.8 Submit the Charter to SMR Authority 52
3.9 Receive Go Ahead 53
3.10 Appoint Stakeholders to Respective Roles 54
3.11 Start Working on the Project 55

5PROJECT MANAGEMENT
4 Acquire Resources
4.1 Analyze System Requirements 56
4.2 Submit Resource Requirements Documents 58
4.3 Submit Fund Request to SMR 59
4.4 Receive the Funds for the Project 60
4.5 Provide Funds to Procurement Department 61
4.6 Procure Required Hardware and Software 62
4.7 Procure Other Necessary Resources 63
4.8 Check Quality of the Resources 64
5 Requirements Definition
5.1 Analyze Project Charter 65
5.2 Analyze Project Scope 67
5.3 Analyze Project Requirements 68
5.4 Prepare Project Roadmap 69
6 Detailed Design

6PROJECT MANAGEMENT
6.1 Start Designing the System 70
6.2 Install Necessary Hardware 72
6.3 Install Support Software 73
6.4 Check System Configuration 74
6.5 Create Initial System Prototype Framework 75
6.6 Coding 76
6.7 Programming 77
7 Application Development
7.1 Start Development on the Prototype Framework 78
7.2 Run the Program for Checking the Codes 80
7.3 Add Features to the Prototype 81
7.4 Run the Prototype Again for Checking the Features 82
7.5 Start Developing the Full Version 83
7.6 Design the System 84
7.7 Add Codes 85
7.8 Design the Interface 86

7PROJECT MANAGEMENT
7.9 Add Features 87
7.10 Add Payment Gateway 88
7.11 Connect Server with Business Portal 89
7.12 Run the Entire System 90
8 Data Migration
8.1
Connect the Developed System with the Central
Server
91
8.2 Migrate Data from Server to Cloud 93
8.3 Link the Application with the Cloud 94
9 System Documentation
9.1 Create a Log of Activities during the Project 95
9.2
Use the Log to Develop System Documentation
Report
97
9.3 Submit the Report to SMR 98
10 Testing
10.1 Test the Entire System 99
10.2 Identify Bugs and Errors 101

8PROJECT MANAGEMENT
10.3 Resolve the Issues 102
10.4 Go Live 103
11 Training
11.1 Prepare Training Module 104
11.2 Conduct 15 Days Training of the Staffs of SMR 106
12 Closing
12.1 Stakeholder Sign Off 107
12.2 Officially Close the Project 109
2. Network Diagram
Figure 1: Activity on Node Network Diagram

9PROJECT MANAGEMENT
(Source: Created by Author)
3. Key Milestones
Reach a Certain Conclusion
Reach Mutual Agreement
Contract Signing with PMP for the Project
Get Final Approval from CEO Regarding the Project
Submit the Charter to SMR Authority
Start Working on the Project
Link the Application with the Cloud
Submit the Report to SMR
Officially Close the Project

10PROJECT MANAGEMENT
4. Critical Path Dependencies
Figure 2: Critical Path Dependency of the Project
(Source: Created by Author)

11PROJECT MANAGEMENT
5. Best Estimation of Time Duration
WBS Task Name Duration Start Finish
0 Development of VMS for SMR 202 days
Mon 04-06-
18
Tue 12-03-19
1 Initial Discussions and Survey 25 days
Mon 04-06-
18
Fri 06-07-18
1.1
Survey of the Current Requirements
of SMR
5 days
Mon 04-06-
18
Fri 08-06-18
1.2
Collect Data Regarding the Features
of Proposed VMR
2 days
Mon 11-06-
18
Tue 12-06-18
1.3
Initiation of Board Meeting
Regarding the Possible Project
2 days
Wed 13-06-
18
Thu 14-06-18
1.3.1
Discuss the Required Features of
the System
0.25 days
Wed 13-06-
18
Wed 13-06-18
1.3.2
Discuss Possible Budget to be
Invested
0.25 days
Wed 13-06-
18
Wed 13-06-18
1.3.3
Discuss Overall Duration of the
Project
0.25 days
Wed 13-06-
18
Wed 13-06-18
1.3.4 Discuss Financial Feasibility of the 0.25 days Wed 13-06- Wed 13-06-18