MAN3612 Project Management: Information System at Sorrento Quay

This document presents a comprehensive project management plan for constructing a temporary entertainment venue at Sorrento Quay for a rural-themed festival. It includes a detailed scope statement defining project owners, mission, assumptions, requirements, boundaries, constraints, deliverables, and net present value. The plan also covers stakeholder management, including a stakeholder register, management strategy, and analysis matrix. Procurement and human resource management plans are outlined, along with a communication plan to ensure effective information flow. A benefit analysis and net present value analysis are performed to assess the project's financial viability. The work breakdown structure details tasks, durations, and dependencies, informing a bottom-up budget and risk analysis. Finally, a Gantt chart, critical path analysis, and cost baseline (including contingencies) provide a visual and financial roadmap for successful project execution.

Running Head: INFORMATION SYSTEM PROJECT MANAGEMENT
Information System Project Management
Name of the Student
Name of the University

1INFORMATION SYSTEM PROJECT MANAGEMENT
Table of Contents
1. Scope Statement...........................................................................................................................3
1.1 Project Owners...................................................................................................................3
1.2 Mission..............................................................................................................................3
1.3 Assumptions......................................................................................................................3
1.4 Requirements.....................................................................................................................4
1.5 Boundaries.........................................................................................................................4
1.6 Constraints.........................................................................................................................4
1.7 Deliverables and Acceptance Criteria...............................................................................5
1.8 Net Present Value..............................................................................................................5
2. Stakeholder Management Plan....................................................................................................6
2.1 Stakeholder Register..............................................................................................................6
2.2 Stakeholder Management Strategy........................................................................................8
2.3 Stakeholder Analysis Matrix.................................................................................................9
2.4 Procurement Management Plan...........................................................................................10
2.5 Human Resource Management Plan....................................................................................11
2.6 Communication Plan...........................................................................................................12
3. Benefit Analysis and Net Present Value Analysis.....................................................................12
4. Work Breakdown Structure.......................................................................................................14
5. Bottom-Up Budget.....................................................................................................................18
6. Risk Analysis.............................................................................................................................22
7. Gantt Chart.................................................................................................................................25
8. Critical Path...............................................................................................................................26
9. Cost Baseline Including Contingencies.....................................................................................27
9.1 Cost Baseline.......................................................................................................................27
9.2 Cost Baseline Graph............................................................................................................31
Bibliography..................................................................................................................................32

2INFORMATION SYSTEM PROJECT MANAGEMENT
1. Scope Statement
1.1 Project Owners
Client: Sorrento Quay Festivals Association
Landscape Company: Sorrento Quay and Boat Harbour Landscaping
1.2 Mission
The mission of this project is to construct a temporary entertainment venue at Sorrento
Quay for a rural themed festival that will include a centre stage and seats for 100 people. The
entertainment venue should be available for use for 16 days and after the schedule, the venue
will be cleared.
1.3 Assumptions
The primary assumptions made while preparing the plan for this project are as follows.
 There will be no adverse weather conditions during the entire project.
 The terms of contract regarding the execution of the contract will be agreed with
the contractor without any major complications.
 Sufficiently skilled personnel and workers will be available for executing the
project with best quality within the specified timeline.
 License will be granted by the local government for the execution of the project
and building the entertainment venue at the site.
 The site will be suitable for building the entertainment venue and will not
negatively impact the environment.

3INFORMATION SYSTEM PROJECT MANAGEMENT
 There will be sufficient space for the stage, 100 seats for spectators, snacks and
drinks stands and car parking.
 The venue will be easily accessible and connected to main road.
 The entire site can be cleaned up within a few days after the event.
1.4 Requirements
The following are the requirements specification for the project.
An event stage for performances that is 200 square feet in size
Spectator sitting around three sides of the stage (for 100 sitting spectators)
Sufficient covering on top for protection against rain, dust and others
Five snacks stalls and five drinks stalls
Two ticket counters at two gates
1 acre space for car parking
1.5 Boundaries
As per the initial agreements for the project, the boundaries will be as follows.
Saturdays and Sundays will be holidays and for the rest of the five days of the
week, work hours will be 8 AM to 6 PM.
Entire site work will be done within the boundary placed during site renting and
no work will be extended beyond the boundary.
All temporary setups will be placed so that they can be easily removed after the
event is over.

4INFORMATION SYSTEM PROJECT MANAGEMENT
1.6 Constraints
As per the initial analysis, there are several constraints in the project. These constraints
are listed as follows.
 The overall time period provided for the execution of the project is extremely
limited and there is no scope for further extension or buffer time as the event
starts immediately after the project.
 The budget of the project is a constraint as the client has provided a limited
amount of funds.
 Receiving the license for the project may be a constraint as the government may
not permit the construction of the event site that will be used for a 16-day long
festival.
1.7 Deliverables and Acceptance Criteria
The deliverables of the project are as follows.
 Setting up of the performance stage for the event at the site
 Setting up of spectator seats for 100 people
 Setting up of drinks, snacks and souvenir stalls
 Setting up of parking space near the venue
 Setting up of emergency medical relief camp
 Installation of safety equipments like fire extinguisher
 Decoration of the entire venue
 Installation of ticket booth

5INFORMATION SYSTEM PROJECT MANAGEMENT
1.8 Net Present Value
From the overall calculations, the overall net present value (NPV) is $200,291 (Detailed
calculation is shown in the attached excel sheet).
2. Stakeholder Management Plan
2.1 Stakeholder Register
Project Title: Construction of Temporary Entertainment Venue Date Prepared: PLEASE FILL
Name Role Contact
Information
Requirements Expectation
s
Influence Classification
PLEASE
FILL
Project
Manager
PLEASE
FILL
Plan, manage
and control the
project
Provide
sufficient
guidance to
other
stakeholders
and get
involved in
most of the
project
High Leading
PLEASE
FILL
Finance
Manager
PLEASE
FILL
Manage
project budget
and payments
Manage
finances of
the project
efficiently
and keep
track of all
High Supportive

6INFORMATION SYSTEM PROJECT MANAGEMENT
expenses
PLEASE
FILL
Site Work
Supervisor
PLEASE
FILL
Supervisor
and monitor
project work
Report to the
project
manager
regarding
progress of
work
everyday
Medium Neutral
PLEASE
FILL
Contractor PLEASE
FILL
Assign
workers and
manage the
entire project
execution
Provide
skilled
workers and
ensure the
project is
completed
within time
Low Neutral
PLEASE
FILL
Local
Government
Council
PLEASE
FILL
Grant license
and permit for
the project and
the event that
follows
Cooperate
with the
festival
authority and
grant permit
High Resistant
PLEASE
FILL
Resource
Contractor
PLEASE
FILL
Supply
materials and
construction
vehicles
Provide
quality
materials and
construction
vehicles as
Low Neutral

7INFORMATION SYSTEM PROJECT MANAGEMENT
required
PLEASE
FILL
Security PLEASE
FILL
Provide
security to the
workers
Provide
sufficient
security to
the workers
as well as the
site at night
Low Resistant
2.2 Stakeholder Management Strategy
Project Title: Construction of Temporary Entertainment Venue Date Prepared: PLEASE FILL
Name Role Influence Impact Assessment Strategies
PLEASE FILL Project
Manager
High Interest, High
Power
Key Player Keep track of
project progress,
make changes in
project accordingly
PLEASE FILL Finance
Manager
Low Interest, High
Power
Key Player Keep track of
project expenses,
manage budget as
per requirements
PLEASE FILL Site Work
Supervisor
Low Interest, Low
Power
Keep Informed Supervise project
work at the site
PLEASE FILL Contractor High Interest, High
Power
Keep Satisfied Manage activities
of the site workers
PLEASE FILL Local Low Interest, High Keep Satisfied Monitor the project

8INFORMATION SYSTEM PROJECT MANAGEMENT
Government
Council
Power and event and
collect tax from the
event
PLEASE FILL Resource
Contractor
High Interest, Low
Power
Keep Satisfied Make payments for
resources and
vehicles
PLEASE FILL Security Low Interest, Low
Power
Keep Informed Keep informed
about project work
2.3 Stakeholder Analysis Matrix
Project Title: Construction of Temporary Entertainment Venue Date Prepared: PLEASE FILL

9INFORMATION SYSTEM PROJECT MANAGEMENT
HP-LI
Finance Manager
Local Government Council
HP-HI
Project Manager
Contractor
LP-LI
Site Work Supervisor
Security
LP-HI
Resource Contractor
Interest
Power
Figure 1: Stakeholder Analysis Matrix
(Source: Created by Author)
2.4 Procurement Management Plan
The project requires procurement of suitable materials for the construction of the
temporary entertainment event stage, seating area and facilities. Without the sufficient quality of
the materials, the overall stage set up may not be done properly or not safe for the participants or

10INFORMATION SYSTEM PROJECT MANAGEMENT
the spectators. For the purpose of procurement, a procurement manager has been appointed who
will take care of the procurement of all necessary materials. He also needs to verify the
background and reliability of the suppliers before procuring the necessary resources. As per the
initial plan, the following resources are necessary.
Resource Needed By
Temporary Stage for Performance 02/01/19
Temporary Walls for Stage Boundary 03/01/19
Equipments and Tools 01/01/19
Crane 01/01/19
Safety Equipments 05/01/19
Lights and Pyro 05/01/19
Seats 06/01/19
2.5 Human Resource Management Plan
For this project, the following human resources and staffing are required:
 Project Manager
 Finance Manager
 Site Work Supervisor
 Contractor
 Resource Contractor
 Workers
 Security
 First Aid and Medical Assistance

11INFORMATION SYSTEM PROJECT MANAGEMENT
2.6 Communication Plan
The communication plan is developed as follows.
Stakeholder Communication
Reason
When? How?
Project Manager Update project progress Every day Progress report / email
Finance Manager Update daily expenses Every day Finance report
Site Work Supervisor Update progress in site
work
Every day Progress report
Contractor Project requirements Once before project Verbal meeting
Local Government
Council
Project details Once before project Project charter
Resource Contractor Resource requirements Whenever necessary Resource list
Workers Work requirements Anytime during work
hours
Verbal
3. Benefit Analysis and Net Present Value Analysis
Cost Benefit Analysis for Construction of Event Venue
Required Materials and Resources $ 50,000.00
Wages and Stakeholder Costs $ 60,000.00
Construction Vehicles $ 15,000.00