ISY2004 Project Plan: Report on Time Inc. Timesheet System Project

This report details a comprehensive project plan for the implementation of a Timesheet system at Time Inc., addressing their need for enhanced time management in projects. It includes a Gantt chart outlining the project schedule with tasks, durations, and dependencies, and a network diagram illustrating the critical path. The report identifies six milestones using SMART criteria to ensure project goals are specific, measurable, attainable, realistic, and time-bound. A resource table specifies the types, names, and costs of the resources needed. The project budget, calculated using MS Project, provides a cost breakdown. A RACI table clarifies responsibilities, and a risk register identifies potential risks with a probability/impact matrix. The report also includes a work breakdown structure. The project is designed to enhance Time Inc.'s project management processes by streamlining time tracking and resource allocation, aiming for efficient project execution within a defined timeframe and budget. This project plan provides a framework for successful implementation of the Timesheet system, including project initiation, execution, and closing phases.

Running Head: INFORMATION SYSTEMS PROJECT MANAGEMENT
Information Systems Project Management
Name of the Student
Name of the University

1INFORMATION SYSTEMS PROJECT MANAGEMENT
Executive Summary
Timesheet is a useful software based solution for the organizations who are seeking to implement
an efficient time tracking and management system for their projects. Time Inc. is looking to
implement a similar system in order to enhance their time management process in their project.
This report is based on the project plan required by Time Inc. for the implementation of the
Timesheet system.

2INFORMATION SYSTEMS PROJECT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................3
1. Gantt Chart...................................................................................................................................3
2. Network Diagram (Critical Path Diagram)................................................................................10
3. Six Milestones Using SMART Criteria.....................................................................................11
4. Resources Table.........................................................................................................................11
5. Project Budget...........................................................................................................................13
6. RACI Table................................................................................................................................20
7. Risk Identification and Risk Register........................................................................................27
8. Probability / Impact Matrix.......................................................................................................29
Conclusion.....................................................................................................................................31
Bibliography..................................................................................................................................32

3INFORMATION SYSTEMS PROJECT MANAGEMENT
Introduction
Time Inc. wants to enhance their project management streamlining process with more
efficient time management process. Accordingly, they have decided to implement a new
Timesheet system that is a software based solution for efficient time tracking and management.
In this report, a detailed project plan has been developed that can be used by Time Inc.
for the implementation of the Timesheet system.
1. Gantt Chart
The project schedule is shown in the following table.
Task Name Duration Start Finish Predecessors
Project for Time Inc. 104 days Mon 22-10-18 Thu 14-03-19
Board Meeting and
Discussion Regarding
Project
7 days Mon 22-10-18 Tue 30-10-18
Conduct a Survey on the
Existing System
2 days Mon 22-10-18 Tue 23-10-18
Identify Drawbacks of the
System
0.5 days Wed 24-10-18 Wed 24-10-18 2
Identify Modifications and 0.5 days Wed 24-10-18 Wed 24-10-18 3

4INFORMATION SYSTEMS PROJECT MANAGEMENT
Changes to Enhance the
System
Call Board Meeting 1 day Thu 25-10-18 Thu 25-10-18 4
Discuss about the New
Timesheet Software
0.5 days Fri 26-10-18 Fri 26-10-18 5
Consider Advantages of
the Timesheet
0.5 days Fri 26-10-18 Fri 26-10-18 6
Discuss about Possible
Costs of Implementation
0.5 days Mon 29-10-18 Mon 29-10-18 7
Finalize the Project 1.5 days Mon 29-10-18 Tue 30-10-18 8
Milestone 1: Receive
Approval for the Project
0 days Tue 30-10-18 Tue 30-10-18 9
Project Planning 18 days Wed 31-10-18 Fri 23-11-18
Select Team of
Stakeholders
2 days Wed 31-10-18 Thu 01-11-18 10
Create Project Charter 3 days Fri 02-11-18 Tue 06-11-18
Determine Project
Boundaries and Scope
0.5 days Fri 02-11-18 Fri 02-11-18 12
Determine Objectives 0.5 days Fri 02-11-18 Fri 02-11-18 14

5INFORMATION SYSTEMS PROJECT MANAGEMENT
Using SMART Criteria
Determine Appropriate
Schedule for the Project
0.5 days Mon 05-11-18 Mon 05-11-18 15
Determine an Overall
Budget for Implementation
1.5 days Mon 05-11-18 Tue 06-11-18 16
Conduct Feasibility Test
for the New System
2 days Wed 07-11-18 Thu 08-11-18 17
Identify Possible Risks of
the System
2 days Fri 09-11-18 Mon 12-11-18 18
Prepare Mitigation Plan for
the Risks
2 days Tue 13-11-18 Wed 14-11-18 19
Develop Feasibility and
Risk Report
2 days Thu 15-11-18 Fri 16-11-18 20
Develop Final Project Plan
Document
4 days Mon 19-11-18 Thu 22-11-18 21
Submit Both Documents to
Authority
1 day Fri 23-11-18 Fri 23-11-18 22
Milestone 2: Receive
Green Light to Proceed
0 days Fri 23-11-18 Fri 23-11-18 23

6INFORMATION SYSTEMS PROJECT MANAGEMENT
Project Formal Initiation 9 days Mon 26-11-18 Thu 06-12-18
Allocate Duties Among
Stakeholders
2 days Mon 26-11-18 Tue 27-11-18 24
Hire Developer 2 days Wed 28-11-18 Thu 29-11-18 26
Recruit Members for
Development Team
3 days Fri 30-11-18 Tue 04-12-18 27
Conduct a Meeting with
the Development Team
2 days Wed 05-12-18 Thu 06-12-18
Discuss the Project 0.5 days Wed 05-12-18 Wed 05-12-18 28
Discuss the Necessary
Features for the Timesheet
0.5 days Wed 05-12-18 Wed 05-12-18 30
Discuss How the
Timesheet will be Integrated
within the Existing System
0.5 days Thu 06-12-18 Thu 06-12-18 31
Discuss the Feasibility of
the Budget for the Project
0.5 days Thu 06-12-18 Thu 06-12-18 32
Milestone 3: Provide
Green Light to Development
Team to Proceed
0 days Thu 06-12-18 Thu 06-12-18 33

7INFORMATION SYSTEMS PROJECT MANAGEMENT
Project Execution and
System Development
55 days Fri 07-12-18 Thu 21-02-19
Purchase Necessary
Hardware Upgrades
3 days Fri 07-12-18 Tue 11-12-18 34
Purchase Necessary
Software with Valid License
3 days Wed 12-12-18 Fri 14-12-18 36
Subscribe to Necessary
Development Platform
2 days Mon 17-12-18 Tue 18-12-18 37
Start Development of the
Timesheet
2 days Wed 19-12-18 Thu 20-12-18 38
Install Required Features
of the Timesheet
15 days Fri 21-12-18 Thu 10-01-19 39
Testing of the System 5 days Fri 11-01-19 Thu 17-01-19 40
Integration of the
Timesheet with the Existing
System
15 days Fri 18-01-19 Thu 07-02-19 41
Detect Bugs and Other
Issues
5 days Fri 08-02-19 Thu 14-02-19 42
Final Testing of the Entire 5 days Fri 15-02-19 Thu 21-02-19 43

8INFORMATION SYSTEMS PROJECT MANAGEMENT
System
Milestone 4: Deliver the
System to the Project Manager
0 days Thu 21-02-19 Thu 21-02-19 44
Project Sign Off and
Closing
15 days Fri 22-02-19 Thu 14-03-19
Prepare Project
Documentation
5 days Fri 22-02-19 Thu 28-02-19 45
Submit Documentation for
Review
1 day Fri 01-03-19 Fri 01-03-19 47
Project Review and
Appraisal
5 days Mon 04-03-19 Fri 08-03-19 48
Finalization of the
Payments
2 days Mon 11-03-19 Tue 12-03-19 49
Sign Off by Stakeholders 2 days Wed 13-03-19 Thu 14-03-19 50
Milestone 5: Project
Officially Closed
0 days Thu 14-03-19 Thu 14-03-19 51
Accordingly, the Gantt chart is developed as follows.

9INFORMATION SYSTEMS PROJECT MANAGEMENT
Figure 1: Gantt Chart of the Project
(Source: Created by Author)
The work breakdown structure is also shown as follows.

10INFORMATION SYSTEMS PROJECT MANAGEMENT
Figure 2: Work Breakdown Structure of the Project
(Source: Created by Author)
2. Network Diagram (Critical Path Diagram)
The network diagram is shown as follows.
Figure 3: Network Diagram of the Project
(Source: Created by Author)

11INFORMATION SYSTEMS PROJECT MANAGEMENT
3. Six Milestones Using SMART Criteria
The six milestones using the SMART criteria are described as follows.
Specific – For enhancing the existing working system at Time Inc., the new timesheet
system will be developed. For achieving this specific goal, the existing hardware system will be
upgraded and suitable software will be installed within the system.
Measurable – The new timesheet system will provide tracking functionality to the
organization that will then be able to measure suitable time scales for better and more efficient
streamlining of the projects.
Attainable – The organization will be able to attain much more stability and efficiency in
managing time and other related factors in the future projects.
Realistic – The project will have to be completed within a realistic timeline as well as
budget that will be feasible for the organization.
Time Bound – As per the initial estimations and feasibility analysis, the project will have
to be completed within a time period of 105 days.
4. Resources Table
The resource table is shown as follows.
Resource
Name
Type
Materia
l Label
Initial
s
Grou
p
Max.
Unit
s
Std. Rate
Ovt.
Rate
Cost/
Use
Accrue
At
Base
Calenda
r