Project Management Plan and Analysis for Woolworths Manufacturing Unit

This MBA project management plan focuses on establishing a new manufacturing unit for Woolworths in Banbury, Oxfordshire. The project encompasses an executive summary, introduction, and detailed analysis of project scope, priorities, and work breakdown structure (WBS). It explores various appr...Read More

MBA project management
phase two
1

EXECUTIVE SUMMARY
In this project it has been discussed about setting up of a new manufacturing unit in
Banbury, Oxfordshire. Also, what are the risk involved in opening up of manufacturing unit by
Woolworth company. Also, project priorities, WBS, etc. is been described. Furthermore, project
approach is been discussed in it along with strategies to reduce project duration. Also, it has been
explained about risk management plan and risk response plan. At last recommendations are
discussed as well.
2

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................4
Summary of project scope and priorities.....................................................................................4
Work break down structure.........................................................................................................4
Approach and techniques.............................................................................................................5
Project schedule and analysis......................................................................................................5
Resource scheduling problem......................................................................................................7
Strategies for reducing project duration......................................................................................7
Risk management plan.................................................................................................................8
Risk response plan.......................................................................................................................9
Recommendations for project success.........................................................................................9
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13
3

INTRODUCTION
Project management is the proper way in which a project manager of the company
manage the resources. It is the application of the process, knowledge, methods and the skills on
the basis of experience to achieve the objectives of the project, As per the project acceptance
Criteria within the agreed parameters. The project management has final deliverable which are
constrained to a finite Timescale and Budget (Kozak-Holland, and Procter, 2020).
This report will cover the project management study for the Woolworth company who
want to open their manufacturing unit at the England. This report will analyze the major risk in
the project management and how this project can be helpful to accomplish project objectives
their goals. It will also include the risk find out by the another students. Another phase of this
project will discuss project information and it will include purpose objectives scope etc. It will
analyse project management plan and Analysis. In the end of this report will provide
recommendation.
Summary of project scope and priorities
The scope of project is to open new unit of company and it will only focus on overall
project. However, the project priority is high return on investment from that unit. In order to
generate effective return on investment project manager of Woolworths Group aligned business
activities with the project objectives in order to be ensure more value to organization. Another
priority is resource allocation is defined as crucial priority of project and allows in completion of
project targets in efficient manner in order to achieve overall success. Project manager of
Woolworths Group monitor that all the resources are properly allocated to all the departments.
Project title- Setting up of a new manufacturing unit in Banbury, Oxfordshire
Work break down structure
4

Approach and techniques
Estimated approach – It is important to find out and select estimated approach for taking of this
project. this is because it helps in systematic working in project so that goals are achieved in
effective manner. However, there are various approaches in it. for this project PRINCE 2 method
will be used. it is common approach that is used in project. the main feature of this is it there are
7 principles on basis of which it works. these allow manager to focus on smooth function of
project and completing it in efficient way. moreover, in this proper planning is done which
allows in proceeding in effective way. here, project activities are broken down in several stages
that makes it easy for manager to go through in step by step manner (Chaudhry, Srivastava, and
Joshi, 2020).
Project schedule and analysis
Task Name Duration Start Finish Predecessors Resources
project initiation 2 days Mon 6/15/20 Tue 6/16/20
feasibility 2 days Mon 6/15/20 Tue 6/16/20
preparing of PID 3 days Wed 6/17/20 Fri 6/19/20 2
Design of site 4 days Mon 6/22/20 Thu 6/25/20 3 Computer,
architect
approval of design 2 days Fri 6/26/20 Mon 6/29/20 4 Projector
5

forming team 3 days Tue 6/30/20 Thu 7/2/20 5
planning phase 2 days Fri 7/3/20 Mon 7/6/20
forming aims and
objectives 2 days Fri 7/3/20 Mon 7/6/20 6
estimating time 3 days Tue 7/7/20 Thu 7/9/20 8
preparing budget 2 days Fri 7/10/20 Mon 7/13/20 9 Paper, pen, etc.
analysing scope 3 days Tue 7/14/20 Thu 7/16/20 10
developing WBS 4 days Fri 7/17/20 Wed 7/22/20 11
Project
management
software,
computer, etc.
identifying risk 2 days Thu 7/23/20 Fri 7/24/20 12
execution 4 days Mon 7/27/20 Thu 7/30/20
Start of construction 4 days Mon 7/27/20 Thu 7/30/20 13
Building
material,
machine,
vehicles, etc.
monitoring of project 7 days Fri 7/31/20 Mon 8/10/20 15
controlling activities 8 days Tue 8/11/20 Thu 8/20/20 16 CCTV,
computer
closure 3 days Fri 8/21/20 Tue 8/25/20
preparing report 3 days Fri 8/21/20 Tue 8/25/20 17 Paper,
computer
6

Resource scheduling problem
It is necessary to resolve the scheduling problem so that project is completed on time.
Also, critical path must be identified so that activities are started and finished on time. This
enable in proceeding in systematic way. Besides that, resources are allocated in effective way
according to schedule.
Strategies for reducing project duration
There are several strategies which will be followed for reducing duration of project. they
are as follows
Communication : This is a vital priority of company in which they will focus on doing effective
communication between internal and external stakeholders who are associated with project. this
will help in facilitating sharing of data and info with them. the stakeholders are suppliers, project
manager etc.
Constant monitoring and controlling- In order to ensure that there is minimum variation ,
Woolworths Group project manager effectively assure evaluation and determination of daily
basis activities of project in order to accomplish project goals in specified budget (Lin,. and
Huang, 2020).
Meetings- Meetings are considered to be the essential priorities for project in which project
manager decides to conduct meetings at regular interval of time in order to effectively supervise
the activities that are carried out by different personals. In addition to this it has been identified
7

that timely meetings all subject take place in order to develop future strategies through which
project objectives can be effectively achieved.
Total Quality Management- This is another priority of Woolworths Group project plan this
methodology has been undertaken into account by project manager to effectively ensure
accomplishments of project as per the compliance and set standards.
Risk management plan
There are some risk will affect the project management, one of them is cost of the project.
The cost of making the project is very high because it needs to spend money on the equipment,
researches and implementation of the project and the scope of the project management is cheap
and the another risk in the project management is the project failure – To conduct any kind of
researches take times and hard word. It can be fail if the manager of the project do any single
mistake in their project (Olechowski and et.al., 2016). It can spoil their whole and work and their
researches which has been done by the researcher. The project managers should understand the
both risk so they can be aware about the risk in the project management. Risk can be identified
through the proper research and knowledge about the project management work. It is necessary
to find out risk which can occur in project. this is because these risks can highly impact on
overall project scope and its completion. However, finding of those risks enable in preparing of
effective measures and action in order to mitigate its impact. besides that, project manager gets
insight about what type of risk can occur so that measures are taken accordingly. Similarly, in
this project there are certain risk which can occur. they are identified as below :
Risk Impact Likelihood Responsibility Measure taken
Insufficient
funds
4 3 Project manager Budget will be prepared
to ensure funds are
properly used
Delay in tasks 4 4 Project manager For this a schedule will
be prepared and priority
activity are done earlier.
Lack of
resources
3 3 Team and PM Resources will be
allocated in effective
way as per need of task
8

Ineffective
communication
2 2 Team there will be an effective
communication system
and method installed in
it
Environmental
hazard
3 4 Stakeholder and
PM
Environmental analysis
will be done to find out
hazards in it
Financial loss 2 3 PM The return on investment
will be calculated and
expenses will be
reduced.
Health and
safety
5 3 Team and PM It will be ensured that all
health and safety
measures are taken
Loss of
equipment
3 2 PM there will be a checklist
made of all equipment’s
Risk response plan
Risk Impact Likelihoo
d of
occurrenc
e (L,M,H)
Degree
of
Impact
Action
on
Triger
Responsibilit
y
Response
Plan
Insufficien
t funds
High 3 4 A proper
budget
will be
develope
d in it
Project
manager
It will be
mitigated
by
preparing
back up
of project
Delay in High 3 4 Here, a Project The
9

project schedule
will be
made.
manager priority
task will
be done at
first
Lack of
resources
Moderate 2 3 The
resources
utilizatio
n will be
monitore
d
Project
members
Additiona
l
resources
will be
used in it
Risk severity matrix
Risk
Low Medium High Very High
Probability
Very
High
Insufficient
funds,
Environmental
hazard
High Delay in
tasks,
Health
and
safety
Medium Ineffective
communication
Lack of
resources
Low Loss of
equipment
Financial loss
10

Recommendations for project success
Cause of project success or failure
It is essential for project manager to successfully complete project and attain goals and
objectives. but there are some chances as well of project failure. these can occur due to several
causes which can arise into it. So, manager needs to identify those causes so that project success
or failure is analysed. thus, the causes are defined as below :
Poor planning – this is major cause which can lead to failure. if planning is done in poor way
than it results in failure. however, overall success is dependent on planning as it provide a
direction of how tasks are to be done. when planning is inadequate there is no focus on it (Zhang,
Yang, and Chen, 2020).
Bad leadership – it is also a cause where project manager is not able to guide or lead team
members. he does not direct them in right way. it leads to incompletion of activity. the members
do not get proper support from manager. hence it highly impact on project.
inaccurate budget- here, if budget is not prepared properly then it leads to rise in cost. along with
it, there is lack of resources in carrying out tasks. so, it becomes highly complex for manager to
maintain budget and finish project in given time.
Lack of communication- it is cause which can result in failure. when there is no proper
communication it is difficult to identify who will do what and when. also, data and info is not
shared in time and it leads to delay in tasks. besides that, there is no transparency maintained into
it and further planning done in inaccurate (Dixit, and Tiwari, 2020).
From the above analysis it is clear that Woolworths group to expand its manufacturing unit in
England but for this expansion it is very essential for company to have proper control and
monitoring of all the activities. Thus, for improving the expansion of the business some of the
recommendation are being provided to the company in following manner-
Project communication- this is also an important measure for Woolworths to successfully
implement the project in actual. The communication is referred to as the sharing and exchanging
of the information and fact and figures from one person to another. If the communication is not
clear and understandable then the employees will not be clear that what work, they have to do.
Thus, this will create problem in the successful expansion of project of opening a manufacturing
unit in England as the employees will not know clearly that what work they have to do. Hence,
11

for the success of the project the only important thing is the clear and understandable sharing of
information to the employees from the top management.
Hence, for this it is recommended to Woolworths that they must go for the combination of
both verbal and written communication method. The major reason underlying this fact is that
when the written communication is being used then both the employees and the management will
have the proof that which work is being allotted to which person. Also, if the communication and
allotment of roles and responsibilities will be allotted in written form then the employees and
management can refer it back in future if there is need. This is majorly due to the reason that
when the written communication is done then all the regulations and instructions are in writing
and this assist both management and employees to check in future if any need is there. Also, in
addition to this the verbal communication will be helpful in implementing the project in
successful manner (Tonchia 2018). This is majorly because of the fact that sometimes the written
message is not clear and in that case the company can make use of the verbal communication.
This is helpful as now the manager will speak to the employees and verbal messages are clear
and attract that attention of person.
Performance monitoring- this is the most important tool for ensuring the successful
implementation of project plan. Under this method Woolworths will be able to make sure that all
the planned activities are taking place in the same manner as it was planned (Jagacinski and
Flach, 2018). Measuring the performance in essential for the success of project as if this will not
be there then the work will not take place in intended manner. This is essential because of the
reason that if the performance of the employees of the project and the company is not good then
the expansion project will not be implemented in good and effective manner. Thus, for this it is
very essential for Woolworths to time to time analyse and monitor the performance of the
expansion plan. Thus, for this the best suited method which is recommended to Woolworths is
the setting up of standard of working.
This is a technique in which the company will first set some standards that at least this
much work must be completed till a specified time. This setting of standard is essential because
of the fact that this will give a guidance to the employees that in which direction they have to
work. Also, this standard will make sure that the employees are working as per the required
quality of work only. Also, these standards will help the management of the project of expansion
to compare the performance of the employees that whether they are working in accordance with
12

the set standards or not. This is essential because of the fact that these standards help the
manager in controlling the performance of the employees as the manager know what the worker
has to do and if they do not work according to that then corrective actions can be taken against
the employees.
Hence, in the end it can be said that for the project of expansion of manufacturing unit in
England by Woolworths the tool used for successfully implementing the whole project are
proper communication and proper use of the different performance monitoring and evaluation
technique. Both these techniques will help the company in successfully implementing the project
with help of analysing all the changes taking place in the environment and then apply it to the
implementation of the project.
CONCLUSION
From report it is concluded that a project is undertaken of a project to construct a new
manufacturing unit in Banbury, Oxfordshire, England. The purpose is to expand and operate in
UK. there are many priorities in project such as communication, high ROI, etc. on basis of which
project is taken. It has been analyzed the major risk in the project management such as
insufficient resources, delay in tasks, etc. and how this project can be helpful to accomplish
project objectives their goals. It also has been included the risk find out by another students.
there are several causes of failure of project such as lack of communication, poor planning, bad
leadership, etc. Another phase of this project has been discussed project information and it has
been included purpose objectives scope etc. It also has been analyzed project management plan
and analysis. In the end of this report will provide recommendation.
13

REFERENCES
Books and journals
Brockhoff, K., 2020. Virtual global project management in eighteenth-century
astronomy. Journal of Management History.
Chaudhry, S., Srivastava, B.N. and Joshi, C., 2020. The Influence of Justice Perceptions and
Affective States on Project Managers’ Responses to Client Opportunism. Project
Management Journal, 51(3), pp.278-293.
Dixit, V. and Tiwari, M.K., 2020. Project portfolio selection and scheduling optimization based
on risk measure: a conditional value at risk approach. Annals of Operations
Research, 285(1-2), pp.9-33.
Jagacinski, R.J. and Flach, J.M., 2018. Control theory for humans: Quantitative approaches to
modeling performance. CRC Press.
Kozak-Holland, M. and Procter, C., 2020. Adapting Project Management to Meet This
Challenge. In Managing Transformation Projects (pp. 13-25). Palgrave Pivot, Cham.
Lin, S. and Huang, D., 2020. Project Risk Management. In Project Management Under Internet
Era (pp. 209-246). Springer, Singapore.
Martinsuo, M. and Geraldi, J., 2020. Management of project portfolios: Relationships of project
portfolios with their contexts. International Journal of Project Management.
Piskarev, A. and Zarikovskaya, N., 2020, March. Intelligent system of planning support and
project management. In Journal of Physics: Conference Series (Vol. 1488, p. 012029).
Rehman, S.U., Shahzad, M.. and Javaid, M.U., 2020. Impact of leadership behavior of a project
manager on his/her subordinate's job-attitudes and job-outcomes. Asia Pacific
Management Review.
Tonchia, S., 2018. Project Communication. In Industrial Project Management (pp. 143-152).
Springer, Berlin, Heidelberg.
Zhang, Q., Yang, S. and Chen, W., 2020. Influence Mechanisms of Factors on Project
Management Capability. Journal of Management in Engineering, 36(5), p.04020045.
14